April 14, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

April 14, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, Trustee Fender and Trustee Rinehart in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Becky Bunting of Hometown Journal and Village Engineer Mike Bridges.

Beth Fancher of Clay County Republican entered the meeting at 6:03 p.m.

Deputy Jeremy Childers entered the meeting at 6:23 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the April 14, 2011 monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

The first motion of the evening was to approve this evenings’ agenda, with the addition of Clay County Hospital Endowment Foundation under the “Mayor’s Report”. Motion made by Trustee Poehler and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the March 10, 2011 Regular Meeting Minutes as well as the March 31, 2011 Special Meeting Minutes made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve a half-page ad with the North Clay Drama Club for $50.00 made by Trustee Poehler, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Trustees then reviewed a request from Clay City High School for a Yearbook Sponsorship. No motion made by any of the Trustees.

The Clay County Republican sent in a request for the Village to purchase an ad for the Keepsake Graduate Program for the Class of 2011. Motion to approve purchase of the ad from the Clay County Republican for $35.00 made by Trustee Rinehart and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion then made by Trustee Rinehart to approve a Hometown Spotlight for one station for $195.00 with 95.7 WCRC and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A request from Tim Jones for historical improvements on the Mesker Buildings was then reviewed. It was unclear as to exactly as to how much and to whom the donation was to go to. Treasurer Bailey is to get further information regarding this and report at next month’s meeting.

Treasurer Bailey stated that the Village’s medical premium(s) with Blue Cross Blue Shield are up for renewal. Motion to enter into the renewal of medical insurance for the employees with Blue Cross Blue Shield made by Trustee Rinehart, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges then addressed the Board concerning the 100 K Surface Tank Roof. Bridges stated that Gersenite, Inc., the contractor approved to do the job, requires 50% upfront. Motion made by Trustee Leonard and seconded by Trustee Miller to submit $11,190.25 to Gersenite, Inc. for 50%, as required by their terms, immediately so they can begin work, subject to prevailing wage.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges then began discussion of the Oil and Chip/MFT Program. Bridges explained that this will include all streets west of Route 45 and that the estimated cost was a little higher this year due to shipping and cost of rock. Motion to appropriate $36,268.00 for MFT for the 2012 Fiscal Year and go out for bids made by Trustee Fender and seconded by Trustee Leonard.

Deputy Jeremy Childers entered the meeting at 6:23 p.m.

Deputy Jeremy Childers distributed the March 2011 Police Report with 101 total complaints, 4 citations and $305.72 in fines.

Deputy Jeremy Childers exited the meeting at 6:25 p.m.

Superintendent Harper began discussion of the water tower inspection(s) by Corpro Waterworks out of Medina, Ohio. Harper stated new rectifiers need to be purchased at a cost of around $9,000.00. Harper also indicated that he received a bid for $1,950.00 from Utility Service Co., Inc., out of Perry, Georgia, for cleaning the towers. Motion to allow Harper to authorize the necessary repairs for both towers and to accept bid from Utility Service Co., Inc. for $1,950.00, during Fiscal Year 2012, made by Trustee Rinehart, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Harper then asked for clarification on the streetlights that were needed throughout the Village that was discussed at last month’s meeting which Harper was absent. Three areas in the Village are in need of streetlights. They are on Steele Street near Subway, in the alley off Broadway Street near Wabash Telephone’s drop box and on the corner of Second and Maxwell Streets.

President Murbarger stated the Village received a letter from Mediacom indicating that there will be a fifty-cent rate increase as well as a rental charge of $5.00 for a Mediacom modem effective on or around May 1, 2011.

President Murbarger announced that the band Neon Rose would be the entertainment for June 25, 2011. The band is traditional country and led by Jerry Mayo of Clay City.

President Murbarger then led a discussion concerning a new Ameren CIPS contract. Ameren will sell the Village electricity at a rate of 5.199 kilowatts compared to the previous contract of 5.739 kilowatts. Motion to accept the new three-year proposal from Ameren CIPS at a rate of 5.199 kilowatts made by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 

President Murbarger announced that Treasurer Bailey would be attending an upcoming Tourism Bureau IllinoiSouth on April 18, 2011 at the Flora Depot as a representative of the Village of Louisville, Louisville Chamber of Commerce and the Louisville Rotary Club as well. This meeting is for anyone who has a stake in the growth of the tourism industry.

President Murbarger then informed the Board that he, Treasurer Bailey and Clerk Daws are currently working on a Village Profile for marketing purposes. Murbarger commented about the traffic flow of approximately 6,000 vehicles pass through Louisville on Route 45 each day and that there are 98 businesses and 690 people who work in Louisville as well.

The Clay County Hospital Endowment Foundation was the next topic up for discussion. Mayor Murbarger stated the foundation uses their funds to purchase equipment, etc. for their hospital and are having a fundraiser this Saturday evening. The Mayor was approached by a member of the foundation who asked if he would ask the Village Board for a donation of some sort to help them out. After some discussion, it was decided to table the request and address prior to next year’s fundraiser.

President Murbarger stated that we are still trying to get in touch with people for bids for the B-Fit roof at this time.

Treasurer Bailey indicated she is a member of B-Fit’s team for the Relay for Life and asked if the Board would be interested in supporting their team in any way. After discussion, it was decided for the Village to not sponsor just one team, as it would not be fair to the other participants in the relay.

Motion made by Trustee Miller, seconded by Trustee Fender to approve the revised Peddler’s Ordinance prepared by Attorney Barry Bright.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright informed the Board that he received a deed for the Denton property located at 125 Tanner Street at no purchase cost to the Village and that the Village would have to accept the property as is. Bright stated that there was a fire a few weeks back and the only thing left is debris. There is also a problem with the title but it would clear itself after a number of years. In the meantime, the Village may have to pay real estate taxes. Motion to accept the deed for purchase of the property located at 125 Tanner Street made by Trustee Fender and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright informed the Board that he sent out the nuisance letters last week as requested.

The next item on this evening’s agenda was concerning the utilities at 222 Boaz Street in the name of Jonathan Payne. President Murbarger reported that this has already been resolved.

Motion made by Trustee Fender to approve the monthly bills, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate and Pending or Possible Litigation made at 7:33 p.m. by Trustee Rinehart, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart, seconded by Trustee Fender, at 7:48 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the March 10th and 17th, 2011 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 7:49 p.m., a Motion to adjourn made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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