April 8, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

April 8, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance, with Trustee Rinehart being absent for this evening’s meeting. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of Hometown Journal, Village Engineer Mike Bridges, Bill Teichmiller and Lee Beckham of EJ Water, Roy Smith and Larry Hagen of American Legion Riders, Katelyn Haycock, Jessica Merrell, Lacey Lehman and Rachel Runyon from Olney Central College and Larry Lange.

Trustee Rinehart entered the meeting electronically at 6:24 p.m.

Sheriff Jim Sulsberger entered the meeting at 7:47 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the April 8, 2010 monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

The first motion of the evening was to approve this evenings’ agenda, with moving the American Legion Riders presentation to first item under “Committee Reports” and an addition of Clay County Republican ad. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger announced that there were some special visitors in attendance at this evening’s meeting. Katelyn Haycock, Jessica Merrell, Lacey Lehman and Rachel Runyon from Olney Central College were present to observe the meeting as they are learning about Robert’s Rules.

Roy Smith and Larry Hagen of the American Legion Riders presented a plaque to President Murbarger for the Village’s continued support of the Veteran’s Memorial and stated their appreciation to all of the Trustees as well.

The next topic was the mowing bids. President Murbarger opened all sealed bids and read aloud. Motion to approve Tract I, Village Cemetery to Larry Lange for $65.00 per mowing, made by Trustee Byers, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve Tract II, Water Plant for $20.00 per mowing and Tract III, Old Community Building for $15.00 per mowing to Griffy’s Lawn Care made by Trustee Fender, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger announced that Mediacom has made it known of their intent to raise cable TV rates seventy-five cents.

A motion was then made to approve the March 2010 Regular and Special Meeting Minutes by Trustee Fender and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Village Engineer Mike Bridges addressed the Board concerning the Waterline Replacement Project. Mike stated that all necessary paperwork has been submitted to Illinois Rural Development for consideration. Mike also reminded everyone that the preliminary engineering agreement needs to be reviewed and completed by the next regular board meeting.

Motion made by Trustee Miller and seconded by Trustee Byers to allow Trustee Rinehart to join the meeting electronically prior to Bill Teichmiller speaking.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Rinehart entered the meeting electronically at 6:24 p.m.

Bill Teichmiller of EJ Water explained to the Board that their cooperative is expanding and has plans to use ground and surface water from Lake Shelbyville to supply to their customers. Bill stated they hope to have this in effect before the end of this year. This will allow for better quality water. Bill also stated that the water would be softened before supplying to customers, taking the hard water down from 17 grains to 9 grains. The cost will remain the same for the remainder of the 24 years of the original 40-year contract that was signed.

Village Engineer Mike Bridges passed around two separate cost estimates to the Board. The first one being for the “South Square Sidewalk and Drives” (Greg Bible ~ Louisville Laundry and Video) with the second one being “Chiropractor Office Sidewalk” (Dr. Rhodes ~ North Clay Family Chiropractic). Mike stated that Greg Bible is still uncertain as to exactly what he wants to do and will follow-up with him to report at the next regularly scheduled meeting. As far as Dr. Rhodes’ request to revise the parking at his business along Chestnut Street, Mike stated that it could be done, but would be very tight, as the sidewalk would be directly beside of the building. After discussion among the Board, it was decided that this should not be done.

Trustee Rinehart exited the meeting at approximately 6:24 p.m.

Sheriff Jim Sulsberger entered the meeting at 7:47 p.m.

Trustee Miller then spoke to the Board concerning the ditches along Vandalia Road by Lynn VanDyke’s property and Jeremy Childers’ property. Lynn VanDyke requested that the City tile the ditch located between his property and Jeremy Childers’ property. Trustee Miller and Superintendent Harper looked at this, and felt that the City would not be able to do this due to previous problems with the same thing.

Sheriff Jim Sulsberger gave the monthly police report, with 134 total complaints, 3 citations and $285.00 in fines.

Trustee Fender indicated that he had a few residents tell him that there was no street lighting located at the corner of Third and Maxwell Street and asked that he present the situation to the Board. Superintendent Harper stated that he is still waiting on a proposal from CIPS for this. This tabled until the next regularly scheduled meeting.

Trustee Fender then indicated that there is not enough lighting at the park. After some discussion, it was decided that all Trustees should look at this and report at the next meeting.

Superintendent Harper gave an update on the bids for a John Deere model 5085 tractor and loader. Green/line Equipment, Inc. bid a total of $50,767.07 with a trade-in value of $24,500.00, leaving the balance at $26,267.07. Sloan Implement Company bid a total of $43,580.60 with a trade-in value of $20,750.00, leaving the balance at $21,493.11. Motion made by Trustee Leonard and seconded by Trustee Byers to approve bid from Sloan Implement Company.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger informed the Board that there have been people complaining about the flowerpots that are sitting around the square, not being where they are supposed to be. After some discussion, it was decided that President Murbarger needs to research this further and report his findings.

Motion made by Trustee Fender, seconded by Trustee Miller to allow the preparation of the tentative budget to begin to be presented at June 2010 regular meeting.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger reported that the Rinehart Building is really beginning to take shape and would like all Trustees to look at the progress when they have time. CEFS will probably be in the building within the next month or so.

President Murbarger indicated that he received a complaint concerning two bridges that used to be located over the waterway behind the Moore residence on Church Street, owned by Dianne Beccue Parks. Dianne called and said that the Village had removed both bridges without her knowledge or consent and would like to know if they are going to replace them. After a long discussion, it was decided that this is not up to the Village to replace either one of the bridges due to the condition of them prior to removal.

Ella Mae Dawkins requested that the two trees located on Madison Street, North of her property, be cut down. She said that she has to pick up several limbs and brush every time before she mows and she is concerned that they will fall. President Murbarger believes that the trees are definitely a danger and that the roots may eventually tear up the sidewalk as well. All Trustees are to look at this and a decision will be made at the May 13, 2010 meeting.

Motion made by Trustee Fender and seconded by Trustee Leonard to approve the purchase of an ad with the Clay County Republican for $25.00 to benefit the Class of 2010 Keepsake Graduate Program.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger reminded everyone about the Strategic Planning Meeting scheduled for Saturday, April 17, 2010 at 9:00 a.m.

Treasurer Stephanie Bailey reported that the Census would like the Village to participate in the “March to the Mailbox” campaign to encourage residents to mail in their completed Census form. Bailey also informed everyone that there is a Census employee on the West side of the Community Center every day from 10 a.m. to 1 p.m. for people who did not receive their form or for people who have questions.

Attorney Barry Bright presented an Ordinance for lease of the Rinehart Building located at 128 South Church Street to CEFS for their birth to three program. The two-year lease is for $500.00 per month with the Village paying for water and sewer and CEFS paying all other utilities. CEFS is responsible for regular maintenance of the building and the Village is responsible at its sole discretion for any structural repairs that may be needed. Permanent improvements must be authorized by the Village and remain in the building when vacated. CEFS not allowed to sublease. Motion to approve this Ordinance made by Trustee Miller, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Leonard, seconded by Trustee Miller, to allow Attorney Barry Bright to prepare an Ordinance for Lease of the Old Napa Building to be presented at the May 13, 2010 Board Meeting.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to grant a final 30-day extension on the Cruse Family mobile home permit made by Trustee Fender and seconded by Trustee Miller. This will be the last extension that the Board will grant to them as they have had a sufficient amount of time to have this completed. President Murbarger will explain this to the Cruse’s.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Fender to approve the monthly bills, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger scheduled a special meeting to be held Thursday, April 15, 2010 at 6:00 p.m. for the sole purpose of the Waterline Replacement Project.

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes and sale or lease of property, made at 8:23 p.m. by Trustee Miller, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Fender, seconded by Trustee Miller, at 8:28 p.m. to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Treasurer Stephanie Bailey informed everyone that Perry and the Gold Nuggets are scheduled to play in the Community Courtyard on June 19, 2010, and that she will have something scheduled for the third weekend in July as well.

Motion made by Trustee Fender to approve March 2010 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 8:39 p.m., a Motion to adjourn made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

3 Ayes – 0 Nays – Motion Carried

1 Pass – Trustee Byers

1 Absent – Trustee Rinehart

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

Comments are closed