August 11, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

August 11, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, Trustee Fender, and Trustee Byers in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, Rick and Tera Race, and Steve Downs of Diamond Equipment.

Trustee Gina Rinehart entered the meeting at 6:09 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the February 10, 2011 monthly meeting: President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller, with Trustee Gina Rinehart being absent for this point in time.

The first motion of the evening was to approve this evening’s agenda made by Trustee Miller and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nay – Motion Carried

1 Absent – Trustee Rinehart

Trustee Leonard then made a motion to approve the July 14 Regular and the July 26, 2011 Special Meeting Minutes, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Sulsberger presented the monthly police report for July 2011 for review, with 88 total complaints, 3 citations and $46.72 in fines.

Rick and Tera Race then addressed the Board concerning a nuisance issue. Mrs. Race stated that the property at the corner of Tanner and Second Streets has been vacant for about five or six years and it has become a home for wildlife and also is in need of repair. Mrs. Race stated the home is currently owned by Edwin Krutsinger who is failing in health. President Dale Murbarger stated that the home is on the list of nuisance properties and asked for their patience as the wheels of government turn slowly. Mr. and Mrs. Race thanked the Board for their time and then exited the meeting.

President Murbarger stated that the Village received their yearly MFT Audit Report and asked if any of the Trustees had any comments and/or suggestions.

Trustee Gina Rinehart entered the meeting at 6:09 p.m.

Steve Downs of Diamond Equipment then addressed the Board if they would be interested in trading in its 2009 Case Backhoe for a 2011 Case Super N Backhoe. Mr. Downs stated that the Village has a unique opportunity to take advantage of the contract that Case has with the Illinois Department of Transportation which will end on August 31, 2011. The trade difference would be $14,900 which includes a $3,000 discount from IDOT. Motion made by Trustee Miller and seconded by Trustee Leonard to accept the quote from Diamond Equipment for $14,900.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Jennifer and Kevin Billingsley entered the meeting at 6:19 p.m.

Superintendent Harper indicated the Village is in need of a new lawn mower and had a couple of different options for the Board to review. After much discussion, Motion made by Trustee Leonard to approve the purchase of a Snapper Model LT125 from Perry’s Small Engine for $1,999.00, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion was a letter that the Village received from Mediacom. This letter was only an informational letter explaining that the movie on demand channel line-up was changing.

President Murbarger reminded everyone of the Block Party coming up this Saturday and passed out a work schedule to the Trustees. Murbarger then indicated that he wants the public to know that the event will go on regardless of the weather. In case of rain, it will be moved to the Fire House.

Motion by Trustee Rinehart and seconded by Trustee Byers to destroy the Village’s Verbatim Records for January through December 2009.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger then led a discussion concerning improvements requested by CEFS at the old K-1 Building to get them up to required state standards. A new sink base will be installed, and the double doors on the gym area will be replaced with a single forty-eight inch door. The Village will also place a dumpster at the site as well.

Attorney Barry Bright updated the Board on the various nuisance properties he is currently working on. Bright said there has been decent progress on many of the properties, but a few citations by the Sheriff may be required.

Treasurer Stephanie Bailey presented a sample banner that would feature historical buildings in Louisville; however no action was taken by the Board at this time.

Bailey then mentioned that the Louisville Rotary Club is having a black tie affair titled “Rotary Ball” which will be held on September 24, 2011 at the North Clay High School. Tickets are $50 each and can be purchased from any Rotarian. Proceeds from this event go to the Rotary’s Polio Plus Program.

Village Engineer Mike Bridges then gave an update concerning the waterline project. Bridges believes that the preliminary reports have been approved, but has not received formal notification yet. Bridges called USDA today, but has not yet heard back from her.

President Dale Murbarger updated the Board on the water tower that EJ Water was giving the Village for free. Murbarger stated that he spoke with Mr. Teichmiller of EJ Water, and he said that it would cost the Village $190,000 to move the tower here. No action taken at this time.

A Motion to go into Executive Session for the purposes of reviewing July 14, 2011 Executive Session Minutes, review of January 2011 through July 2011 Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate and Litigation was made at 7:12 p.m. by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 7:58 p.m., a Motion made by Trustee Fender and seconded by Trustee Miller, to go back into Open Session. Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve Julys’ Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the monthly bills made by Trustee Fender, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Mr. Devin Mills wrote a letter to the Board requesting to pay his utility bill in two installments due to a large water leak located underneath his home. After much discussion amongst the Trustees, Motion to accept the proposed request from Mr. Mills to pay in two installments solely based on the loss from the water leak made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Dale Murbarger then addressed the Board concerning the Village’s website. Murbarger indicated that Clerk Jodi Daws already has a very heavy workload and asked the Trustees to allow her to send in a completed questionnaire to get a quote for building the site as well as required maintenance on the site. Motion made by Trustee Rinehart and seconded by Trustee Poehler to allow Clerk Daws to send a completed questionnaire to SDS for a quote.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to adjourn the meeting made by Trustee Fender and seconded by Trustee Miller at 8:34 p.m.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________

Dale Murbarger

Village President

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Jodi L. Daws

Village Clerk

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Date

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