August 11, 2016 – Minutes

Village of Louisville

Meeting Minutes

August 11, 2016

6:00 PM Regular Monthly Meeting

 REGULAR MONTHLY MEETING MINUTES

At 6:00 PM, the Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Nancy Byers and Trustee Steve Stortzum. Also in attendance were Attorney Barry Bright, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Sheriff Andy Myers of Sheriff Department, Attorney David McDevitt of McDevitt Osteen Chojnicki & Deters, LLC, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, Citizen John Rourk, Lindell Smith of Clay County Republican, Kenny Ross and Chris Rinehart of Louisville Chamber of Commerce. Superintendent Troy Elwood, Trustee Gina Rinehart, Trustee Angie Frye were absent.

 President Murbarger called the meeting to order at 6:01 PM.

 Roll Call taken and the following Village authorities announced present at the beginning of the August 11, 2016 regular meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum and Trustee Nancy Byers.

 Pledge of Allegiance followed.

 A motion made by Trustee Stortzum and seconded by Trustee Byers to approve the agenda for August 11, 2016 regular meeting. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 A motion made by Trustee Byers and seconded by Trustee Fender to approve the regular monthly meeting minutes for July 14, 2016 and special meeting minutes for July 21, 2016 with no changes. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 President Murbarger asked Lindell Smith of the Clay County Republican to address the board. Lindell Smith thanked the board and the village for all the help provided during the partial collapsed of the Clay County Republican Building.

 President Murbarger asked Chris Rinehart of the Louisville Chamber of Commerce to address the board. Chris Rinehart asked the village board for permission to construct a concrete stage located on the corner of 150 Chestnut Street. Chris Rinehart presented the plans for construction for the new concrete stage, and stated the stage will be utilized for the Louisville Fall Harvest Festival Queen Pageants. A motion made by Trustee Byers and seconded by Trustee Fender to approve the construction plans presented by the Louisville Chamber of Commerce for a new concrete stage at corner of 150 Chestnut Street. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Sheriff Andy Myers of Clay County Sheriff’s Office presented Activity Report for

July 2016.

President Murbarger discussed Kemper CPA Group LLP, proposal for audit and professional services. A motion made by Trustee Fender and seconded by Trustee Byers to approve proposal for audit and professional services with Kemper CPA Group LLP, for three year agreement; for Fiscal Year 2017 and 2018 proposed cost $13,400, Fiscal Year 2019 proposed cost of $13,600. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 No motion made for advertisement with WCRC for Community Spotlight.

 Village board discussed HOPE Trust Health Insurance Rate Renewal with an increase, to $918 per employee, per month, with a $500 deductible, as of January 1, 2017. A motion made by Trustee Fender and seconded by Trustee Byers to approve employee health insurance renewal with HOPE Trust Health Insurance for $918 per employee, per month, with a $500 deductible, as of January 1, 2017. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Engineer Mike Bridges presented the Tanner Street Culvert Project bids. Bridges stated the lowest bid was $58,850, which was $20,000 higher than the estimate. Bridges recommended installing a 30-inch culvert instead of a 24-inch culvert, to eliminate the construction cost for raising the road. Bridges will discuss with Superintendent Troy Elwood, options for Tanner Street Culvert Project. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Engineer Mike Bridges presented the Waterline Replacement Project Pump Station Certificate of Substantial Completion with warranty starting date August 8, 2016. A motion made by Trustee Stortzum and seconded by Trustee Fender to approve Waterline Replacement Project, Pump Station, Certificate of Substantial Completion. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Engineer Mike Bridges presented Waterline Project Pay Estimate No.13, $24,533.94 for installation of new generator and transfer switch at pump station. A motion made by Trustee Byers and seconded by Trustee Stortzum to approve Pay Estimate No.13 for $24,533.94. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Bridges stated that Rural Development grant fund will expire on September 30, 2016.

 Bridges stated Rhutasel and Associates, Inc. performed wall inspection for the Pocket Park Wall Project, and indicated construction could begin. Engineer Mike Bridges and Superintendent Troy Elwood will meet with contractor Tony Luttrell to discuss start date.  

 President Murbarger reported for Superintendent, due to his absence. President Murbarger reported on purchasing a new utility truck from Speedy’s Used Cars. A motion made by Trustee Stortzum and seconded by Trustee Miller to approve the purchase of 2012 GMC, 2500HD, ¾ Ton Duty Heavy Utility Truck with 54,000 miles for $18,900, without a utility bed. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 A Motion to go into Executive Session made at 6:30 PM by Trustee Byers and seconded by Trustee Miller to discuss pending or possible litigation. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried  

 At 7:15 PM, motion made by Trustee Stortzum and seconded by Trustee Miller, to go back into Open Session. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried  

 A motion made by Trustee Fender and Trustee Byers to authorize President Murbarger to verify and proceed with complaint for property line dispute at cemetery. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried  

 President Murbarger updated on the K-1 roof replacement project. President Murbarger apologized for the misunderstanding at last month’s meeting that the contractor, Brandon Headlee, of Headlee’s Shingle Slingers, did not cover the roof properly, that was an incorrect statement.

 President Murbarger gave an update on the village hall building repairs, and stated the committee needs to select colors for new stucco on the exterior of the building.

 President Murbarger stated he contacted Wabash Telephone for a Notification Call System.

 Attorney Barry Bright presented information regarding annexation of property owned by Dustin Smith, 14094 Hwy 45 North. Village board authorized Attorney Bright to send a letter to Dustin Smith regarding the annexation of property.

During opens session village board discussed ordinance violation, blowing grass clipping in village streets, and following and enforcing village ordinances.

 A motion made by Trustee Fender and seconded by Trustee Miller to approve monthly bills. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 A motion to adjourn made by Trustee Byers and seconded by Trustee Stortzum at 7:41 PM. Trustee Rinehart and Trustee Frye absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 

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