August 12, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

August 12, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard and Trustee Miller in attendance, with Trustee Rinehart and Trustee Fender being absent for this evening’s meeting. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Village Engineer Mike Bridges and Julie Herring with Blank’s Insurance Agency.

Trustee Rinehart entered the meeting at 6:13 p.m.

Trustee Fender entered the meeting at 6:18 p.m.

Sheriff Jim Sulsberger entered the meeting at 6:38 p.m.

President Murbarger called the meeting to order at 6:02 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the August 12, 2010 monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers and Trustee Danny Miller. Trustee Troy Fender and Trustee Gina Rinehart were absent.

The first motion of the evening was to approve this evenings’ agenda, with the addition of brickwork on the square and Broadway Street Project under the “Mayor’s Report”. Motion made by Trustee Miller and seconded by Trustee Poehler.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart; Trustee Fender

Motion to approve the July 8, 2010 Regular Meeting Minutes made by Trustee Byers and seconded by Trustee Leonard

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart; Trustee Fender

Julie Herring with Blank’s Insurance Agency introduced herself to the Board per President Murbargers’ request. She indicated that she will be submitting a bid for the Village’s Risk Management Insurance that is up for renewal on December 1, 2010. The Village currently has current coverage with Illinois Municipal League. President Murbarger stated that the Village has already submitted the required notice to the IML telling them that we are currently going out for bids. Attorney Bright indicated that the Village must give sixty (60) days notice if they choose to terminate the coverage with the IML. Julie asked if there were any other questions and no one had anything. She exited the meeting at this point.

Trustee Rinehart entered the meeting at 6:13 p.m.

Trustee Fender entered the meeting at 6:18 p.m.

Sheriff Jim Sulsberger entered the meeting at 6:38 p.m.

Motion to approve ad for the North Clay Lady Cardinals at a cost of $100.00 made by Trustee Rinehart, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion was a review of the maintenance needed for the Village’s 100,000 gallon surface tank. Superintendent Harper said that he feels that the roof needs the most attention and recommended the cathodic protection. However, he does not know who performs this type of maintenance, but would see what he could find out and report at next month’s meeting.

Village Engineer Mike Bridges indicated that he had nothing to report on the Rural Development water rates at this time. Rural Development has not gotten the information to him yet. He should have something to report at next month’s meeting.

Trustee Miller told the Board that he took a look at the fence project and is happy to say that it is complete and it looks great. He encouraged everyone to take a look at this.

Superintendent Harper told the Board that he is meeting with Pedrotti next week to go through everything concerning the elimination of the old water tower. Rusty will report what is discovered at his meeting with Pedrotti at a later date.

Sheriff Jim Sulsberger gave the monthly police report, with 110 total complaints, 4 citations and $131.00 in fines. Trustee Poehler asked Sheriff Sulsberger if they could possibly provide some extra patrol in the parking lot at the high school and at the park as well as there has been some issues with both places. Sheriff Sulsberger said that he would see what he and his deputies could do.

Village Engineer Mike Bridges indicated there was only one bid issued for the Village’s Oil and Chip Project that will cover 21,500 foot on the East side of town. The bid was submitted by Larry Heurman for $36,243.50. Mike said this bid was under the engineer’s estimate so it is an acceptable bid. Motion to award the Oil and Chip Project in the amount of $36,243.50, to Larry Heurman, made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Fender asked Engineer Bridges if he had checked on the Broadway Street Sidewalk Project progress. Mike said that he has been there on several different occasions and stated that Slagley Construction is doing fine and the project is coming along good thus far.

The next topic up for discussion for this evening was an update on the Tree Survey from Superintendent Harper. Rusty stated that Chris Eastin has already trimmed quite a few of the trees. Rusty does not currently have an updated list but will try to get in contact with Bowen Tree Service within the next week to see what can be done.

The Village Board received a letter from Phil Bible asking them to force Bob Stortzum to remove the trees that he planted. This is something that is strictly between the two property owners and the City should not get involved unless they have to. Rusty Harper stated that, technically, there is a street in between the two properties right where the trees are planted. After a lengthy discussion, it was decided that everyone needs to go and take a look at this situation. Rusty to spray the area(s) in question with white paint so everyone will know exactly what they are looking for. This was tabled until next month’s meeting.

President Murbarger reminded everyone about the Block Party scheduled for Saturday, August 21, 2010. He distributed a work schedule along with a list of the planned activities to date.

President Murbarger indicated that we need to start getting aggressive with the nuisance issues that we have around town. He then appointed Trustee Poehler, Trustee Leonard and Trustee Miller to a Nuisance Committee. Each Trustee is to create a list of their top five nuisance priorities to be turned into Treasurer Bailey or Clerk Daws by next Friday. Bailey and/or Daws will then turn everyone’s list over to the Nuisance Committee who will then determine the top five from everyone’s list and start there. Motion to allow the Nuisance Committee, consisting of Trustee Jean Ann Poehler, Trustee Gene Leonard and Trustee Danny Miller, to have the empowerment to proceed with the normal nuisance guidelines, without going through approval of the Board, and then be able to turn these over to Attorney Bright for further clean-up efforts.

Roll Call

5 Ayes – 1 Nay – Motion Carried

1 Nay – Trustee Rinehart

Motion for authorization to destroy any Verbatim Records from Closed Sessions dated prior to January 2009 made by Trustee Rinehart, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Clerk Daws informed the Board that Jeff Stanfield of Stanfield Construction Company said that he is waiting on Rod Hoyt to get caught up before he starts working on the Brickwork on the Square Project.

Treasurer Bailey reported that she still does not have anything on the City entrance signs. They are now trying to find someone who does the gold-leaf lettering.

The Village is not compliant with our safety kits located in the office, shop, trucks and equipment according to OSHA. Motion to allow Treasurer Bailey to spend $300 – $400 to get the Village compliant with OSHA standards made by Trustee Rinehart and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Bailey indicated that if a flood, for example, would happen to the Village of Louisville, they would currently not be able to receive any assistance from FEMA due to the fact that the required NIMS courses have not been satisfied. Stephanie stated that the entire Board must complete a minimum of two NIMS classes to obtain certification. The Mayor and Superintendent must complete these two, again, at a minimum, and have additional courses as well to get their certification.

 

Attorney Barry Bright then began discussion regarding the proposed Emergency Interconnect Agreement with Clay County Water. Attorney Bright explained that this does not require the Village to spend any money, but does allow us to connect to Clay County Water, with Clay County Water being able to connect to us, with the exception of no harm being done to you. Trustee Miller said this could be done rather easily, but the Village would have to have two easements from Kemmerer and Savage prior to this. Miller indicated that the Village would also have to have a pump station as well. Trustee Miller is to meet with the engineer next week. This topic tabled until next month’s meeting.

Attorney Bright then began discussion about farm animals and farm equipment in City limits. Attorney Bright stated that there is nothing in our code book that prohibits either one. After some discussion, a motion was made by Trustee Fender, seconded by Trustee Byers, to allow Barry to prepare a proposed Ordinance that would prohibit farm animals from being inside of City limits.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next item on the agenda was the review and/or adoption of the Threatening Dog Ordinance. Attorney Barry Bright stated there were no changes made from the previous proposed ordinance. Motion to adopt the Threatening Dog Ordinance made by Trustee Fender, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the monthly bills, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to go into Executive Session for purposes of reviewing July 8, 2010 Executive Session Minutes as well as January through June 2010 Executive Session Minutes and Personnel, made at 8:21 p.m. by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Miller, seconded by Trustee Byers, at 9:22 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the July 8, 2010 Executive Session Minutes, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to allow January through June 2010 Executive Session Minutes to be sealed and unavailable to the public made by Trustee Fender, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender, seconded by Trustee Poehler to raise Jodi Daws’ hourly rate, retro-active as of May 1, 2010, to $13.50, with the Village continuing to pay 100% of the health insurance premium.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to raise Stephanie Bailey’s, Rusty Harper’s, Phillip Hilderbrand’s, Chris Eastin’s, Rick Tolliver’s and Harry Winterrowd’s hourly rate, retro-active as of May 1, 2010, by $.25 per hour, with the Village continuing to pay 100% of the health insurance premium, made by Trustee Fender and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 9:48 p.m., Motion to adjourn made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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