August 13, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

August 13, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Fender, Trustee Byers, Trustee Rinehart, Trustee Leonard, Trustee Miller and Jean Ann Poehler in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Deputy Steve Spitzner, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican and Becky Bunting of Hometown Journal.

President Murbarger called the meeting to order at 6:01 p.m.

Roll Call taken and the following village authorities announced present at the beginning of the July 9, 2009 monthly meeting. Trustee Gene Leonard, Trustee Nancy Byers, Trustee Gina Rinehart, Trustee Troy Fender, Trustee Danny Miller, and President Dale Murbarger.

The first motion of the evening was to appoint a new Trustee, Jean Ann Poehler, to fill the vacant Board seat. Motion made by Trustee Byers and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

Trustee Miller then wished to understand the overlay and pavement on Broadway Street more thoroughly as he was absent at last month’s meeting. A discussion was held concerning this and Superintendent Harper will get with Mike Bridges and obtain the necessary information and report to the Board next month.

A motion was then made to approve the July 9, 2009 Regular Meeting Minutes by Trustee Byers and seconded by Trustee Fender.

Roll Call

4 Ayes – 0 Nays – 2 Abstain – Trustee Miller and Trustee Poehler – Motion Carried

President Murbarger stated that we needed to approve this evening’s agenda before proceeding. A motion was made by Trustee Rinehart and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The monthly police report for July 2009 was reviewed, with 72 total complaints and 16 citations and $29.92 in fines.

The Board then reviewed the proposal for a new telephone system from Independent Telecom and Associates, Inc. There were some items they felt that were not necessary; therefore, President Murbarger will obtain a revised proposal to be reviewed at next month’s meeting.

The purchase of live traps for assistance with animal control was the next topic for the evening. After some discussion concerning this, the Board would like to wait and see what happens with the new dogcatcher. Trustee Rinehart stated that the new person would not be working full time. This will be tabled until next month’s meeting.

Motion was made by Trustee Rinehart and seconded by Trustee Fender to approve the purchase and installation of a new night drop box with a total of $1,735.00.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 

The Board then reviewed the rate increase by Mediacom. This was necessary for them to do to keep up with market demands to add more channels to their packages.

A request from Jennifer Ducote of the O’Donnell Agency in Flora was made via letter for a donation to participate in the Clayopoly game for Relay for Life. This is to benefit their team only, not the entire Relay; therefore, the Board did not feel it would be proper to benefit only one team.

The technical ordinance that Attorney Bright revised for barking dogs was then presented to the Board. This was to correct a placement error of the prior code. Motion to approve the correction was made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright presented and explained a new Ordinance that would require landowners to mow between the property line and edge of street or highway to the Board. Motion to approve this Ordinance was made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – 1 Abstain – Motion Carried

A large discussion of the nuisances began due to Trustee Fender inquiring how Attorney Bright’s invoice came about. Wanted clarification of how a nuisance can be originated; can a customer contact the Village Attorney and have him write a letter? President Murbarger stated that a customer can contact City Hall and two people will go look at the property to determine if it truly is a nuisance. A letter from the Village Attorney can only be originated if the Mayor oks it.

Trustee Leonard then made a motion for Attorney Bright to create a new Ordinance that would prohibit the blowing of debris in the Village streets and ban burning in the ditches. This motion was seconded by Trustee Miller.

Roll Call – 4 Ayes – 1 Nay, Trustee Rinehart – 1 Pass, Trustee Byers – Motion Carried

Trustee Leonard then made a motion to approve the bills. This Motion was seconded by Trustee Miller.

Roll Call – 5 Ayes – 1 Nay – Motion Carried

A proposal from Nita Noblet in the amount of $2,700.00 for staining the Community Courtyard was presented to the Board. A Motion to approve this, subject to prevailing wage requirements, made by Trustee Miller and seconded by Trustee Byers.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

The next item on the agenda was to update on the leak detection and water meter calibration. Superintendant Harper stated that there is an individual coming in on August 14, 2009 and he will report at next months meeting.

At the request of President Murbarger, the Street and Alley Committee will look at all sidewalks within the Village to determine what needs work. This is to be reported at next month’s meeting.

Village President Murbarger distributed a work schedule to all present at the meeting for the Village Block Party / Appreciation Day. Everything is set to go and we will meet at 8:00 a.m. on Saturday at Grandma Ailene’s Café.

Trustee Fender is trying to obtain a sample Code of Ethics and Confidentiality Statement from another party. He is still awaiting a decision as to whether or not he can obtain copies to aid the Village in the preparation of these policies.

Trustee Byers gave an update on the Community Courtyard project. She stated that the umbrellas that were purchased were not going to work out. One umbrella lasted approximately three hours and another one lasted approximately two days. If we choose to have umbrellas, we will have to go with a commercial grade which would be very expensive. Trustee Miller stated the need for some signs that say “no bicycles, skateboards, etc.” and another that says “this area under video surveillance at all times”. President Murbarger would like for Trustee Byers and Trustee Rinehart to call Meagher Signs & Graphics of Flora, to get some samples and pricing for the signs. He also stated we need to have an Ordinance prepared by Attorney Bright concerning all of this for the Community Courtyard. Attorney Bright stated that he will begin the work on the new Ordinance and report at next month’s meeting.

A Motion to go into Executive Session made at 8:17 p.m. by Trustee Miller and seconded by Trustee Byers.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

At 8:55 p.m., a Motion was made by Trustee Fender and seconded by Trustee Miller, to go back into Open Session.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

A Motion was made by Trustee Fender to approve Harry Winterrowd’s hourly wage from $14.30 to $15.35 per hour, seconded by Trustee Miller.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

A Motion was made by Trustee Fender to approve July’s Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

A Motion to adjourn at 8:57 p.m. was made by Trustee Poehler, seconded by Trustee Rinehart.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

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Dale Murbarger

Village President

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Jodi L. Daws

Village Clerk

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Date

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