December 10, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

December 10, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Byers, Trustee Poehler, Trustee Fender and Trustee Rinehart in attendance. Also in attendance were Village Engineer Mike Bridges, Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Beth Fancher of Clay County Republican, Pat Garrett of WNOI and Lou Ann and Billy Cruse. Trustee Miller entered the meeting at 6:06 p.m. Jeff Stanfield of Stanfield Construction entered the meeting at 6:06 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the December 10, 2009 monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender, with Trustee Danny Miller being absent.

The first motion of the evening was to approve this evening’s agenda. Motion made by Trustee Byers and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Miller

Trustee Rinehart then made a motion to approve the November 2009 regular minutes and recessed minutes, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Miller

Sheriff Sulsberger presented the monthly police report for November 2009 for review, with 70 total complaints, 2 citations and $122.00 in fines.

Trustee Miller entered the meeting at 6:06 p.m. along with Jeff Stanfield of Stanfield Construction.

Lou Ann Cruse then spoke to the Board regarding the approval of a mobile home permit. After some discussion, Trustee Rinehart made a motion to approve a conditional permit with parameters (old mobile home must be moved out within 30 days, weather permitting, underpinning under new home and debris cleaned up on lot), seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – 1 Abstain – Motion Carried

A motion was then made to approve the repair of flooring at the Community Center by Hoedebecke Brothers for $393.98 by Trustee Byers and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright presented the natural gas system rate increase Ordinance to the Board for approval. This changes the Village’s price from $2.50 to $3.50 and would be effective on the January 2010 billing. Motion to approve the Ordinance made by Trustee Fender, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Ordinance to vacate Lincoln Street between Johnson and Garden Street was presented to the Board by Attorney Bright. Motion to approve this Ordinance made by Trustee Rinehart, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic was the Community Courtyard signposts and benches. Tabled until January 2010 meeting.

Village Engineer, Mike Bridges, spoke to the Board concerning the Broadway Street patch. He informed the Board that IDOT approved the paperwork and we are now waiting on 2-3 days of decent weather in the forecast.

The next topic up for discussion was the Village’s cast iron water lines. Superintendent Harper stated that he has all of the lines marked on the map that Village Engineer Mike Bridges gave to him. They figure there is approximately 23,000 feet of line that needs to be replaced with an estimated cost of over $1,000,000.00. Superintendent Harper then presented an actual piece of a cast iron line from a recent break within the Village. The cast iron was heavily built up with barnacles. Further review for the waterline replacement project will continue.

President Murbarger then relayed a reminder to everyone that the Village Christmas party will be 12/15/09 at 6:30 p.m. on the East side of the Community Center.

Illinois State Representative, David Reis, is coming to City Hall for a meeting on 12/15/09 at 9:30 a.m. President Murbarger encouraged everyone to come.

The Rinehart building located at 128 South Church Street was the next topic for this evening. President Murbarger said that a structural engineer met with himself and others to look at the building. Jeff Stanfield of Stanfield Construction Company reported to the Board that he and his crew have decided that the wall could be torn out without disturbing the Clay County Republican too much. He said that, after speaking with Smitty of the Clay County Republican, his insurance and the Republican’s insurance were the same. Treasurer Bailey reported that the Village has $8,000,000.00 worth of insurance coverage. Jeff and Smitty believe the liability portion of the insurance would take care of any incident that may occur. Jeff stated that Smitty would like to speak with the structural engineer personally, however. Village Engineer, Mike Bridges, said the structural engineer also suggested digging down on the outside of the wall as well. Mr. Stanfield said his ballpark figure at this point would be around $40,000.00, but he will have figures ready for the next meeting in January.

Attorney Bright presented the Telecommunications Tax Ordinance to the Board at this point. The Ordinance will increase tax on the telephone bills at the rate of 6% and will go into effect on July 1, 2010. Motion to approve the Ordinance made by Trustee Miller, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Fender inquired about the tractor once again. Treasurer Bailey reported that we are waiting on headliner to come in before they deliver.

Village Engineer Mike Bridges distributed a financing guide spreadsheet for the different types of loans and grants we can apply for and then explained each one to the Board. Mike stated that Rural Development (USDA) has the most to offer at this point and time. He also stated that the Village needs to obtain a DUNS number to apply for some of these grants and/or loans. Mike said that he could have this ready for

presentation at the next regular Board meeting. Motion made for Mike to begin an application for a USDA loan and a possibility of a CDAP grant as well made by Trustee Miller and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to go into Executive Session for the purposes of reviewing last months’ Executive Session minutes, disposition of property and personnel issues made at 7:27 p.m. by Trustee Rinehart and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 7:36 p.m., a Motion made by Trustee Rinehart and seconded by Trustee Miller, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion made by Trustee Fender to approve Novembers’ Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the monthly bills made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to give Chris Hosselton $100.00 donation to help her pay for advertising in order to help maintain business on the Village square, made by Trustee Rinehart, seconded by Trustee Leonard.

Motion to adjourn made by Trustee Byers and seconded by Trustee Leonard at 7:38 p.m.

Roll Call

6 Ayes – 0 Nays – Motion Carried

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Dale Murbarger

Village President

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Jodi L. Daws

Village Clerk

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Date

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