February 09, 2017 – Minutes

Village of Louisville

Meeting Minutes

February 09, 2017

6:00 PM Regular Monthly Meeting 

REGULAR MONTHLY MEETING MINUTES

At 6:00 PM, the Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Angie Frye, Trustee Nancy Byers and Trustee Steve Stortzum. Also in attendance were Attorney Barry Bright, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Superintendent Troy Elwood, Engineer Mike Bridges, Pat Garrett of WNOI, Citizen John Rourk. Trustee Danny Miller was absent due to illness, he attended the meeting via electronic means from 6:20 PM to 6:45 PM. Trustee Danny Miller’s family attended the meeting for special Proclamation Ceremony to recognize Trustee Danny Miller for his thirty four years of service; Phyllis Miller, Steve and Amy Miller, Joey and Pam McKnelly, Jake and Emily Draege, Jordan and Serena McKnelly and Danny Patridge attended the meeting from 6:20 PM to 6:45 PM. Trustee Gina Rinehart arrived at 6:51. Elem Lewis of the Sheriff’s Department delivered the Activity Report for January prior to the meeting. 

President Murbarger called the meeting to order at 6:00 PM. 

Roll Call taken and the following Village authorities announced present at the beginning of the February 09, 2017 regular meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Steve Stortzum, Trustee Angie Frye and Trustee Nancy Byers. Trustee Danny Miller and Trustee Gina Rinehart absent. 

Pledge of Allegiance followed. 

A motion made by Trustee Byers and seconded by Trustee Frye to approve the agenda for February 09, 2017 regular meeting. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

A motion made by Trustee Frye and seconded by Trustee Fender to approve the regular monthly meeting minutes for January 12, 2017, with no changes. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

President Murbarger updated on Trustee Danny Miller, who is seriously ill. President Murbarger stated Trustee Miller will attend the meeting via electronic means for a Proclamation Ceremony honoring his years of service. A motion made by Trustee Stortzum and seconded by Trustee Frye to approve Trustee Miller to attend the February 09, 2017 meeting via electronic means. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

Trustee Danny Miller attended the meeting via electronic means at 6:20 PM. Trustee Danny Miller’s Family arrived at 6:20 PM for Proclamation Ceremony. 

President Murbarger began the Proclamation Ceremony by expressing appreciation to Trustee Danny Miller for his thirty four years of dedicated service to the Village of Louisville, from 1983 through 2017. President Murbarger presented his family a gift and framed certified copy of Proclamation, from the village board. 

President Murbarger stated on behalf of the Board of Trustees of the Village of Louisville proclaim the week of Sunday February 12, 2017 through Saturday February 18, 2017 as “Village Trustee Danny Miller Appreciation Week”. The Proclamation is to pay honor to Trustee Danny Miller and celebrate the thirty four years he has dedicated as public servant of and to the Village of Louisville. President Murbarger proclaimed on February 9, 2017, that a copy of the Proclamation shall be made a part of the Official Minutes and Records of the Village of Louisville as a permanent record of Trustee Danny Miller’s service to the Village of Louisville. A motion made by Trustee Byers and seconded by Trustee Fender to approve the Proclamation as permanent record in the Official Minutes and Records of the Village of Louisville. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

Proclamation Ceremony concluded with Trustee Danny Miller and his family members expressing much gratitude for the acknowledgement, and they left the meeting at 6:45 PM. 

Sheriff Elem Lewis of Clay County Sheriff’s Office delivered the Activity Report for January 2017 prior to the meeting, village board reviewed the report. 

Superintendent Troy Elwood reported that Village entrance signs were damaged by wind. The signs were purchased from Effingham Signs and Graphics and repair and replacement options were being discussed with Effingham Signs and Graphics. 

Superintendent Troy Elwood discussed village service truck repairs. A motion made by Trustee Fender and seconded by Trustee Stortzum to approve truck repairs to Ford F-150 Utility Truck for $1700 at Louisville Collision Center. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

Superintendent Troy Elwood discussed overhead door maintenance in the shop. Superintendent Elwood presented proposal from Altamont Overhead Door for amount of $2528.13 for maintenance for the overhead doors in the shop. A motion made by Trustee Fender and seconded by Trustee Stortzum to approve proposal from Altamont Overhead Door for $2528.13 for maintenance for the overhead doors in the shop. Trustee Rinehart and Trustee Miller absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried 

Village board discussed maintenance to the access road to the Village Water Tower, located at the North Clay Park. 

Trustee Rinehart arrived at 6:51. 

President Murbarger asked the board to consider approval to begin the application process for the Community Development Block Grant with James Patrick of South Central Illinois Regional Planning and Development Commission. A motion made by Trustee Byers and seconded by Trustee Fry to authorize President Murbarger to enter into an agreement with South Central Illinois Regional Planning and Development Commission, James Patrick for $2500. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried 

Village board discussed mowing bid process. A motion made by Trustee Fender and seconded by Trustee Stortzum to authorize to publish bid notice for mowing village owned properties. Trustee Miller absent. Trustee Byers abstain.

Roll Call

4 Ayes – 0 Nays – 1 Absent – 1 Abstain – Motion Carried 

President Murbarger discussed animal control and CCARS. A motion was made by Trustee Frye and seconded by Trustee Fender to discontinue payment for animal control with CCARS, and to hold check for services of $175 for November and December 2016, until CCARS provide an Animal Intake Total Report. 

President Murbarger discussed city hall awnings. Committee consisting of Trustee Strotzum, Trustee Rinehart and Trustee Frye were directed to decide on awnings for the front of city hall. 

Attorney Barry Bright presented of an ordinance to regulate the reimbursement of all travel, meal, and lodging expenses of village officers and employees in accordance with the newly enacted Local Government Travel Expense Control Act. A motion made by Trustee Byers and seconded by Trustee Strotzum to approve ordinance to regulate the reimbursement of all travel, meal, and lodging expenses of village officers and employees in accordance with the newly enacted Local Government Travel Expense Control Act. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried 

During open time village board discussed cleanup efforts. 

A motion made by Trustee Fender and seconded by Trustee Rinehart to approve monthly bills. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried 

A motion to enter into Executive Session was made by Trustee Rinehart and seconded by Trustee Stortzum at 7:58 PM for the purpose of approving last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried 

The Village Board of Trustees returned to open session at 8:11 PM on a motion by Trustee Stortzum and seconded by Trustee Rinehart. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried 

A motion to approve Executive Session Minutes for October 13, 2016 Regular Meeting made by Trustee Fender and seconded by Trustee Stortzum. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays –1 Absent – Motion Carried 

A motion made by Trustee Fender and seconded by Trustee Rinehart to approve a three percent pay increase for each employee as discussed in closed session for FYI 2018, effective May 01, 2017. Travis Daugherty and Angela Stanfield to receive an additional $1.00 pay increase as discussed in closed session for FYI 2018, effective May 01, 2017. Trustee Miller absent. Trustee Byers and Trustee Stortzum voting no. President Murbarger voting yes.

Roll Call

4 Ayes – 2 Nays – 1 Absent – Motion Carried 

A motion to adjourn made by Trustee Stortzum and seconded by Trustee Byers at 8:15 PM. Trustee Miller absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Angela Stanfield, Village Clerk

Dale Murbarger, Village President

 

Comments are closed