February 10, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

February 10, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, Trustee Fender, and Trustee Byers in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Beth Fancher of Clay County Republican, and Becky Bunting of The Hometown Journal.

Pat Garrett of WNOI entered the meeting at 6:02 p.m.

Trustee Gina Rinehart entered the meeting at 7:42 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the February 10, 2011 monthly meeting: President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller, with Trustee Gina Rinehart being absent for this point and time.

The first motion of the evening was to approve this evening’s agenda made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nay – Motion Carried

1 Absent – Trustee Rinehart

Pat Garrett of WNOI entered the meeting at 6:02 p.m.

Trustee Byers then made a motion to approve the January regular meeting minutes, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Sulsberger presented the monthly police report for January 2011 for review, with 71 total complaints, 2 citations and $180.00 in fines.

A request from 95.7 WCRC for monetary support for National FFA Week Salutes was then reviewed. No motion made from any of the Trustees.

The Board reviewed a letter from the North Clay Class of 2012. They asked if we wished to purchase a sponsorship spot for the Dodge Ball Tournament. Trustee Fender made a motion to purchase a spot for $25.00. Motion seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Board then reviewed a letter from the North Clay Academic Foundation. The Academic Foundation was asking for prizes for their basket raffle they are having in April. After some discussion, it was decided that everyone could personally donate if they chose to do so.

Village Engineer Mike Bridges then gave a report on the 100 K Surface Tank. Bridges stated that the warranty is five years and that they will hold the quote until spring. Bridges then indicated that there is no place within our driving range for us to look at a roof, therefore he will send a piece of sheet metal to them and they will spray with the special coating and return to him. Bridges will bring the sample with him to the next regular board meeting in March.

 

Engineer Bridges then began discussion concerning the waterline replacement project. Mike stated that the Village’s application has been approved at this point and that the next step is plans and specs. Rural Development will send a letter of condition that will indicate things that need to be done by Attorney Bright, Treasurer Bailey and Clerk Daws. There is still a possibility of applying for a CDAP grant. Motion to allow Engineer Bridges to begin the engineering process for the proposed waterline replacement project made by Trustee Miller, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Superintendent Harper led a discussion regarding the Village’s recent EPA audit, which found the Village deficient in three items: cross connection customer survey, the way we handle our boil orders and the 100 K park tower overflow pipe. Harper explained that the cross connection survey is currently being researched to be corrected and that the boil order process has been revised and is currently being utilized in the proper manner. However, to become compliant with EPA standards on the park tower, the Village will have to spend approximately $18,750. After some discussion, it was decided for Superintendent Harper to research all options available for the overflow pipe and to report his findings at next month’s regularly scheduled board meeting.

Superintendent Harper then informed the Board that he has received a quote from Sloan Implement for an extended warranty on the recently purchased John Deere tractor. After some discussion, a Motion to approve purchase of a three-year extended warranty for the Village’s John Deere tractor from Sloan Implement, for $1,240, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Village’s Strategic Planning Meeting was discussed and tentatively set for April 16, 2011. The date will be finalized at the next regular monthly board meeting.

The next topic up for discussion was a letter that the Village received from EJ Water. This letter was to inform the Village that their cost for water purchased each month increased from $1.78 to $1.81 per thousand gallons. This was effective January 31, 2011.

Motion to publish an advertisement for bids for mowing three Village properties consisting of the Village Cemetery, Water Plant and Old Community Building on Erwin Street, made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Village clean-up days was set for the week of May 16 through May 20, 2011 with the town-wide garage sales set for May 14, 2011.

Treasurer Bailey spoke to the Board concerning the recent ice and snowstorm. Bailey asked if the Board would have any interest in allowing the Village to pick up branches and other debris that resulted from this storm if residents would place in a pile beside of the road and call Village Hall to get their name put on a list indicating they have items ready for pick up. After discussion, it was decided to allow this for the week of February 14 through February 18, 2011 as well as the week of February 21 through February 25, 2011.

Attorney Barry Bright then presented proposed language for a Peddler’s Ordinance. It was decided that the Trustee’s should take home, review and make any changes and/or additions as they see fit and have ready for the March 10, 2011 regular monthly meeting.

The next topic on the agenda up for discussion was an Ordinance prepared by Attorney Barry Bright to establish that the Village has no duty to remove snow from public sidewalks. After a lengthy discussion, it was decided to have Attorney Bright revise the Ordinance so that it clarifies that the Village does not have to remove snow and/or ice from public sidewalks. Attorney Bright will present the Ordinance with the revision at the March 10, 2011 regular monthly meeting.

Motion to approve an Ordinance to Further Amend General Penalties and Enforcement Provisions of the Village Code made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion to go into Executive Session for the purposes of reviewing January 13, 2011 Executive Session Minutes, review of July 2010 through December 2010 Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate and Litigation was made at 7:38 p.m. by Trustee Miller and seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Gina Rinehart entered the meeting at 7:42 p.m.

At 7:57 p.m., a Motion made by Trustee Byers and seconded by Trustee Miller, to go back into Open Session. Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve Januarys’ Executive Session Minutes, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to allow July through December 2010 Executive Session Minutes to be sealed and unavailable to the public made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Discussion was held concerning Attorney Bright sending clean-up letters to serve as follow-up reminders on certain properties. It was decided for Bright to send letters to the following four people: Dennis Traub, South Main Street property; Viola Oliver, Johnson Street property; Ron Rude, Ova Street property; and Robert Dow, Hickory Street property.

Motion to approve the monthly bills made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to adjourn the meeting made by Trustee Miller and seconded by Trustee Fender at 8:15 p.m.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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