January 09, 2014 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

January 09, 2014

 

The Village Board of Trustees met in Regular Session, those in attendance were, President Murbarger, Trustee Byers, Trustee Leonard, Trustee Poehler and Trustee Miller. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Rusty Harper, Engineer Mike Bridges, Treasurer Stephanie Bailey, Sheriff Andy Myers, Pat Garrett of WNOI, Beth Fancher of Clay County Republican and Sally Rourk of Advocate Press. Trustee Fender arrived at 6:15 and Trustee Rinehart arrived at 6:23

President Murbarger called the meeting to order at 6:01 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the January 09, 2014 regular meeting: President Dale Murbarger, Trustee Gene Leonard, Trustee Danny Miller, Trustee Jean Ann Poehler, and Trustee Nancy Byers.

Pledge of Allegiance followed.

 

A motion to approve the Agenda for January 9, 2014 by Trustee Byers and seconded by Trustee Poehler.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

A motion to approve December 12, 2013 Regular Meeting Minutes by Trustee Leonard, and seconded by Trustee Miller.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

Sheriff Andy Myer’s presented the Activity Report for December 2013.

Village Board took no action regarding Advertisement with Effingham Daily News.

Engineer Mike Bridges informed the board that Overhead Rates in the current Engineering Agreement include rates based from 2007. Bridges stated the IDOT Audit Report indicated rates had increased. Bridges asked if village board would consider approving the new rate increase for the current Waterline Project.  President Murbarger stated the village was satisfied with engineering service, however would appreciate the increased overhead rate change to begin effective for the next project.

Engineer Mike Bridges presented Pay Estimate Number 4 for the Waterline Replacement Project for the amount of $103,465.73. Motion made by Trustee Leonard and seconded by Trustee Miller to approve Pay Estimate Number 4.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

Engineer Mike Bridges presented Change Order Number 2 for the Waterline Replacement Project for the amount of $19,342.40. Motion made by Trustee Byers and seconded by Trustee Poehler to approve Change Order Number 2.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

Engineer Mike Bridges gave an update on the on the Clay Water Interconnect.

Trustee Fender arrived at 6:15

A Motion to approve using any excess Waterline Project funds, with prior Rural Development approval, for the renovation of the Pump Station at the Water Plant made by Trustee Leonard and seconded by Trustee Miller. Trustee Fender abstained due to arriving at the meeting prior to the roll call vote after all discussion had already been made on the issue.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 1 Absent – 1 Abstain

President Murbarger expressed appreciation to Superintendent Rusty Harper and village employees for all the hard work for the snow removal on village streets.

President Murbarger discussed the village possibility purchasing salt in bulk and looking for facility to store it in.

Village Attorney Barry Bright’s agenda item regarding Zimmerman Loan issue was referred to be discussed in closed session.

Trustee Rinehart arrived at 6:23

Village Board discussed making a snow route. A motion made by Trustee Miller and seconded by Trustee Leonard to authorize Attorney Barry Bright to develop an ordinance making the courthouse streets a snow route. Sheriff Andy Myers requested involvement in development of snow route ordinance.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender and seconded by Trustee Rinehart to approve the regular monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Poehler at 6:40 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays, Motion Carried

The Village Board of Trustees returned to open session at 7:05 PM on a motion by Trustee Byers and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve Executive Session Minutes for September 12, 2013 and October 3, 2013 made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays, Motion Carried

Village Board tentatively set Strategic Planning Meeting for February 22, 2013.

A motion to adjourn by Trustee Fender and seconded by Trustee Rinehart at 7:11 PM

Roll Call

6 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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