January 12, 2012 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

January 12, 2012 Regular Meeting

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance. Trustee Rinehart was absent for this evening’s meeting. Also in attendance were Attorney Barry Bright, Clerk/Collector Jodi Daws, Superintendent Rusty Harper, Treasurer Stephanie Bailey, Sheriff Jim Sulsberger, Village Engineer Mike Bridges, and Beth Fancher of The Clay County Republican.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the January 12, 2012 regular monthly meeting: President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller. Trustee Gina Rinehart was absent for this evening’s meeting.

The first motion of the evening was to approve this evenings’ agenda with a couple of changes. Julie Herring will not be here to discuss the Village’s Risk Management Insurance due to the weather and Kathy Pampe will be unable to make it this evening as well. Motion made by Trustee Poehler and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion was then made to approve the December 8, 2011 Regular Meeting Minutes by Trustee Poehler and seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger submitted the monthly police report, with 65 total complaints, 1 written citation and $0.00 in fines. Attorney Barry Bright asked if any of the 8 animal complaints were attacks and Sulsberger indicated they were all simply related to being unable to reach the Animal Control Officer.

Superintendent Rusty Harper informed the Trustees that he has a few quotes to extend the overflow pipe at the park water tower but that they are outdated. Harper is to follow-up and get quotes up-to-date for presentation at the February meeting.

Superintendent Rusty Harper then led discussion concerning the recent cross-connection survey that was mailed to all Village customers. Harper explained that this is something that the EPA is requiring the Village to do and that there have been several questions and/or comments relating to the surveys from people. He suggested that the Village prepare an article to be placed in the Clay County Republican that explains exactly what these surveys are and why the Village sent them as well as the importance of everyone completing them and returning them. President Murbarger stated that he will prepare the write-up to be published in next week’s Clay County Republican.

Motion made by Trustee Miller and seconded by Trustee Leonard to renew the Village’s Risk Management Trust Insurance Program, changing the workers’ compensation deductible from $1,200 to $2,500, with Blank’s Insurance at a cost of $18,271.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Superintendent Rusty Harper left at 6:37 p.m.

A tentative date of March 3, 2012 was set for the Strategic Planning Meeting.

Attorney Barry Bright presented an Ordinance for Sale of Property at Corner of West Chestnut and Tanner Streets to the Board. Bright stated that anytime the Village sells property, we must run a bid advertisement for three weeks and also must be at least thirty days prior to a regularly scheduled board meeting. Therefore, the bids must be opened during the March 8, 2012 regular meeting. Motion to approve the Ordinance allowing Sale of Village owned property at 1030 Tanner Street made by Trustee Miller, and seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The next topic up for discussion on this evening’s agenda concerned an Ordinance to expand the definition of the type of adult use businesses. Bright explained this is the same thing that the Village of Clay City passed last week during their board meeting. Motion to approve Ordinance to Expand Code Book Definition of Adult Uses Business by Trustee Miller, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve an Ordinance to Modify Code Book to Allow the Village Treasurer to Participate in Social Security and to Repeal Requirement that the Village use IMLRMA as Insurance Provider made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Barry Bright informed the Board that the Attorney for EJ Water recently reviewed the Village’s proposed water contract and that there are still a few issues they are not in agreement with. Bright will continue to follow-up on this and report to the Board.

While reviewing the Village’s Code Book, Attorney Barry Bright also noticed that the current language allows the Village to use only Clay County State Bank. Motion to have Attorney Bright prepare an Ordinance to revise the current Code Book language that will allow the Village to utilize any banking facility provided it is within City Limits made by Trustee Miller and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Troy Fender said that the individuals working with the Veteran’s Memorial will be purchasing banners and would like to place them around the square. Treasurer Stephanie Bailey told Trustee Fender to check on the clearance stats prior to ordering. Motion to allow the installation of the banners made by Trustee Fender, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Nancy Byers inquired about the possibility of repair work being required for the second-story windows above the buildings on the West side of the square. Byers indicated that this poses a potential hazard and are eye-sore’s as well. President Dale Murbarger stated that one of those windows, above the Potter’s Shed, fell out and busted on the sidewalk and street recently. Murbarger will compose a letter to be sent to all businesses that have these windows, asking them to take care of the situation.

Motion to approve the regular monthly bills made by Trustee Fender, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion to go into Executive Session made at 7:17 p.m. by Trustee Miller and seconded by Trustee Byers for review of previous Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 7:36 p.m., Motion made by Trustee Leonard and seconded by Trustee Poehler, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Fender to approve the December 2011 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 7:37 p.m., Motion to adjourn, made by Trustee Miller, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

_________________________ Dale Murbarger

Village President

_________________________

Jodi L. Daws

Village Clerk

________________________

Date

*I herby certify that the above noted minutes were contained in the village records but were not signed by village officials by inadvertence. I further certify that village records indicate that the above noted minutes were approved by the then-current President and Village Board by proper motion made and approved.

Angela Stanfield Date

Village Clerk

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