January 13, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

January 13, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, Trustee Rinehart and Trustee Fender in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Village Engineer Mike Bridges, Pat Garrett of WNOI, Beth Fancher of The Clay County Republican and Becky Bunting of The Hometown Journal.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the January 13, 2011 regular monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

The first motion of the evening was to approve this evenings’ agenda. Motion made by Trustee Miller and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion was then made to approve the December 9, 2010 Regular Meeting Minutes by Trustee Rinehart and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Sheriff Jim Sulsberger submitted the monthly police report, with 60 total complaints, no written citations and $98.72 in fines. Sheriff Sulsberger stated that people are still receiving phone calls from solicitors asking for money. He encourages everyone to never give money over the phone, especially to someone or organization they do not know.

The Board then reviewed a letter from the North Clay Post Prom asking for a donation. Motion made by Trustee Rinehart and seconded by Trustee Poehler to donate $100.00.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Board reviewed and discussed an ordinance authorizing issuance of General Obligation Bonds. President Murbarger informed the Board that if they wanted to proceed with the sale of the Village bonds, we must pass an Ordinance this evening and publish the required notices in the newspaper as well as hold a public hearing. After discussion, Motion to pass an Ordinance Authorizing the issuance of Waterworks and Sewerage Revenue Bonds of the Village of Louisville, in an aggregate principal amount not to exceed $555,000 or, in lieu thereof, General Obligation Bonds (Alternate Revenue Source), in an aggregate principal amount not to exceed $555,000, for the purpose of refunding certain outstanding bonds of the Village previously issued for the purpose of improving the waterworks and sewerage system, Publish required notices in the local newspaper and to hold a Public Hearing on 02/10/2011 at 5:45 p.m., made by Trustee Miller and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges presented a Water Rate Comparison as well as Underwriting Information concerning the $1.7 million dollar Waterline Replacement Project for the Village of Louisville. Bridges indicated that the numbers are a little on the low side and that we would not know actual figures until the end of our Fiscal Year. However, this is how the application must be submitted to Illinois Rural Development if we choose to proceed. Bridges also stated that this would not lock the Village in to any type of contract, that it only allows the Village to apply for the $700,000 grant that is available. Motion to allow Village Engineer Mike Bridges to submit grant application to Illinois Rural Development along with the required paperwork, as well as certification of compliance for federal requirements made by Trustee Byers, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Rusty Harper addressed the Board concerning issues with the recent snow and ice in the Village. President Murbarger and Superintendent Harper discussed a possible plan of action when snow and/or ice falls within Village limits. Harper explained that many times the Sheriff’s Department calls the City’s Emergency phone number and the on-call employee will notify him first then follow with the phone numbers stored in the telephone’s contact list. They will then proceed with spreading rock, ash, etc. depending on the situation at hand, using the buckets of the John Deere tractor and/or backhoe. Having only the buckets to use for spreading the rock, ash, etc. does not allow for even coverage over the ice/snow. It also is time consuming for this process. Harper explained that this process could be bettered and simplified if the Village had a spreader. Harper then presented a quote from Rahn Equipment Company out of Danville, Illinois for a Swenson PolyHawk Spreader for $6,704. The quote includes a spreader, 12V battery, tie down kit and stainless steel expansion kit. Motion to allow Superintendent Harper to purchase the spreader along with all three options for a total of $6,704.00 made by Trustee Rinehart and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Dale Murbarger reminded everyone that the Citizen’s Party Caucus is Saturday, January 22, 2011, scheduled to begin at 9:30 a.m., at the Louisville Community Center. Murbarger stated that there are three Trustee seats up for the 2011 Election, with the seats currently belonging to Trustee Troy Fender, Trustee Gina Rinehart and Trustee Jean Ann Poehler. Rinehart and Poehler both stated that they are indeed running with Fender being undecided at the present time.

Treasurer Stephanie Bailey led the ongoing discussion concerning the City Entrance Signs. Bailey stated that the Beautification Committee liked the idea of only two signs right now, rather than four, to be placed at the North and South ends of the city. Trustee Fender and/or Treasurer Bailey will ask the Louisville Rotary Club for a donation to aide in the purchase of these signs. Trustee Fender indicated that he received a telephone call from Roy Smith concerning the entrance signs. Mr. Smith said he would be more than happy to help maintain the sign on the North end of town since he lives there. We will go ahead and move forward with two signs to get the project started.

Attorney Barry Bright explained to the Board that the Illinois Supreme Court has raised their over-the-counter fine to $120 minimum for general penalties and the Village’s current Code lists a minimum fine of only $50. Bright stated that these two amounts should coincide with one another. This Ordinance changes the amount of the fine and reads as a minimum of $120 with a maximum of $750. Motion to approve Ordinance Amending General Penalties and Enforcement Provisions of the Village of Louisville’s Municipal Code and Increasing Minimum Fine to $120 made by Trustee Fender and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion on this evening’s agenda concerned a Peddler’s Ordinance. Attorney Barry Bright explained the Village had a Peddler’s Ordinance, but was void after the Code Book was adopted. Bright explained the Ordinance would require anyone who is peddling items within City limits to obtain a permit from the Village and pay a fee as well as check in with the Clay County Sheriff’s Department. After some discussion amongst the Board a Motion was made by Trustee Leonard and seconded by Trustee Miller, for Attorney Bright to prepare a proposed Peddler’s Ordinance to be reviewed at the February 10, 2011 regular monthly Board Meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright then began discussion about the possibility of the Village having a Snow Removal Ordinance in place. This would eliminate the guesswork out of where the Village is required to remove snow and where they are not. President Murbarger stated that he received several phone calls throughout the duration of our last few snow and/or ice storms we had in the area. One major issue pertains to who is responsible for ice and/or snow removal on sidewalks located in front of businesses. The business owners state that the sidewalks are City property and should be maintained by the City. The Village’s insurance company says to leave it up to each individual business owner. After a lengthy discussion it was decided for Attorney Barry Bright to prepare a Snow Removal Ordinance for review and/or approval at the February 10, 2011 regular monthly Board Meeting.

Motion to approve the regular monthly bills made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Dale Murbarger reminded everyone that it is time for the Village’s Strategic Planning Meeting. Murbarger stated we usually have it in February, but would like the Board to consider having it in March this year. Everyone will check his or her schedules and a date and time will be set at next month’s meeting.

A Motion to go into Executive Session made at 7:28 p.m. by Trustee Fender and seconded by Trustee Miller for review of previous Executive Session Minutes, Personnel and Lease and/or Purchase of Real Estate.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 7:38 p.m., Motion made by Trustee Miller and seconded by Trustee Fender, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Poehler to approve December’s Executive Session Minutes, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 7:41 p.m., Motion to adjourn, made by Trustee Byers, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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