July 12, 2012 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

July 12, 2012 Regular Meeting

Open Session

6:00 PM

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Poehler, Trustee Fender, Trustee Miller and Trustee Byers in attendance. Also in attendance were Attorney Barry Bright, Clerk and Collector Angela Stanfield, Treasurer Stephanie Bailey, Village Engineer Mike Bridges, Beth Fancher of The Clay County Republican, and Keith Moran, President of Moran Economic Development. Trustee Gina Rinehart was absent due to illness, and Superintendent Rusty Harper was absent for this evenings meeting as he was out of town.Trustee Gene Leonard made prior arrangements with President Dale Murbarger that he would leave prior to executive session due to a family commitment. Deputy Heueman arrived at 6:40. Trustee Gene Leonard and Trustee Jean Ann Poehler exited the meeting at 6:52

President Murbarger called the meeting to order at 6:00 PM

Roll Call taken and the following Village authorities announced present at the beginning of the July 12, 2012 regular monthly meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Jean Ann Poehler, Trustee Nancy Byers, Trustee Danny Miller and Trustee Gene Leonard. Trustee Gina Rinehart absent.

Trustee Jean Ann Poehler announced she did not receive an agenda packet prior to meeting, Mayor Dale Murbarger and Clerk Angela Stanfield apologized for the inconvenience.

A motion made to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Fender. Trustee Poehler abstained

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstain – Trustee Poehler

A motion was then made to approve the June 14, 2012 Regular Meeting Minutes by Trustee Fender and seconded by Trustee Byers. Trustee Poehler abstained

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstained – Trustee Poehler

Police Report-Deputy Heuerman from the Sheriff’s Department presented the police report at 6:50

The Village Board discussed advertisement in the Clay County Republican for Upcoming Festivals. No action was taken.

The board reviewed the Water Rate Increase Rate Calculation from last month. The Village has to transition in the new rate to offset the cost of the upcoming waterline replacement cost. A motion made by Trustee Fender to authorize Attorney Barry Bright to develop an ordinance for a Water Rate Increase and seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstained – Trustee Poehler

The Village Board also discussed vandalism to the bulk water moneychanger at City Hall.

The moneychanger dispenser allowed customers to conveniently purchase bulk water after hours. The board discussed costly repair/replacement and setting hours for bulk water purchase for set hours. The board decided to provide bulk water during regular business hours Monday through Friday from 7:30 am to 4:30 pm. A motion was made by Trustee Fender and seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstained – Trustee Poehler

The Village Street and Alley Committee reported Village Sidewalks that need maintenance/repair. Trustee Leonard reported that Vandalia Road and Kinmundy Road sidewalks should be first priority. Mayor Dale Murbarger directed Engineer Mike Bridges and Superintendent Rusty Harper to calculate cost for the repair of sidewalks on Vandalia Road and prepare a proposal for next months meeting.

Village Engineer Mike Bridges reported estimated cost of $3000.00 for a handicap parking space and entrance ramp to the office of Dennis Grahn CPA located at 128 South Church St. Engineer recommends before construction begins the existing fire hydrant must be removed to ensure proper construction of a handicap accessible parking space and entrance ramp. In addition he updated the board on the upcoming waterline project. The project will not be open for bids until EPA and Rural Development sign for right of way Public Water Supply Construction Permits.

Village President Dale Murbarger spoke with Kathleen Pampe, Grant Writer, on a bicycle/walking path grant regarding her contract and she agreed to renew the contract for one more year. A motion to approve the Resolution approving Grant Writer, Kathleen Pampe’s contract was made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstain – Trustee Poehler

President Murbarger stated the Village’s Fourth Annual Block Party is scheduled for Saturday August 18, 2012, with food to be served from 5:30-7:00 PM and entertainment to start at 6:00 PM. Murbarger would like to have a special recognition of residents in the Village that are over 100 years old. He is certain of 2 residents, however he would like to research to ensure there are not others.

Keith Moran from Moran Economic Development has been hired to lead the Village of Louisville through the TIF (Tax Increment Financing District). The TIF is a public financing method used for subsidizing redevelopment plan. Keith explained the TIF Procedural Items to the board to begin the process of developing this historically successful economic development process.

The first item for approval regarding the TIF is a Resolution Authorizing Feasibility Study for Designation of TIF District Redevelopment Area. A motion was made by Trustee Fender and seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Pass – Trustee Poehler

The second item for approval regarding the TIF is Approval of a Resolution of Inducement to Redevelopers for Intended Development in Proposed TIF District. Trustee Miller made a motion to approve and seconded by Trustee Leonard.

Roll Call

4 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

1 Abstain – Trustee Poehler

The third item for approval regarding the TIF is an Ordinance Establishing TIF District Interested Parties Registries and Rules Regarding the Same. A motion by Trustee Byers and seconded by Trustee Miller.

Roll Call

4 Ayes – 0 Nays- Motion Carried

1 Absent – Trustee Rinehart

1 Pass – Trustee Poehler

Treasurer Stephanie Bailey informed the board of the new website for the Village of Louisville. She also informed the board there are many possibilities for the website and asked for ideas from the board.

Attorney Barry Bright presented the Appropriation Ordinance for the payment of the necessary expenses and liabilities of the Village of Louisville for fiscal year beginning May 1, 2012. Attorney Bright explained that the budget mirrors last years and that the money is not mandated to spend, that it is basically a wish list. A motion by Trustee Fender and seconded by Trustee Miller to approve the Appropriation Ordinance.

Roll Call

4 Ayes – 0 Nays- Motion Carried

1 Absent – Trustee Rinehart

1 Pass – Trustee Poehler

Motion to approve the regular monthly bills made by Trustee Fender, seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays- Motion Carried

1 Absent – Trustee Rinehart

1 Pass – Trustee Poehler

Deputy Heuerman from the Sheriff’s Department presented the police report at 6:50

Trustee Byers informed the board that Jordan Byers wanted to apologize for the mowing at the K-1 property. Due to the drought, it has been too dry to mow the lawn, and there were a few tall weeds.

A Motion to go into Executive Session made at 6:56 PM by Trustee Byers and seconded by Trustee Fender for review of previous Executive Session Minutes, Personnel, Lease, Sale and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

3 Ayes – 0 Nays – Motion Carried

3 Absent – Trustee Rinehart, Trustee Leonard and Trustee Poehler

President Murbarger voting Aye

At 7:46 PM, Motion made by Trustee Miller and seconded by Trustee Fender, to go back into Open Session.

Roll Call

3 Ayes – 0 Nays – Motion Carried

3 Absent – Trustee Rinehart, Trustee Leonard and Trustee Poehler

President Murbarger voting Aye

Motion made by Trustee Fender to approve the June 14, 2012 Executive Session Minutes, seconded by Trustee Miller.

Roll Call

3 Ayes – 0 Nays – Motion Carried

3 Absent – Trustee Rinehart, Trustee Leonard and Trustee Poehler

President Murbarger voting Aye

At 7:52 PM, Motion to adjourn, made by Trustee Miller, seconded by Trustee Fender.

Roll Call

3 Ayes – 0 Nays – Motion Carried

3 Absent – Trustee Rinehart, Trustee Leonard and Trustee Poehler

President Murbarger voting Aye

______________________

Dale Murbarger

Village President

_______________________ _______________________

Angela Stanfield Date

Village Clerk

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