July 14, 2016 Minutes

Village of Louisville

Meeting Minutes

July 14, 2016

6:00 PM Regular Monthly Meeting

 REGULAR MONTHLY MEETING MINUTES

At 6:00 PM, the Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee and Trustee Angie Frye. Also in attendance were Attorney Barry Bright, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Superintendent Troy Elwood, Engineer Mike Bridges, Sheriff Andy Myers of Sheriff Department, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, Citizen John Rourk, Kylie VanDyke and Kim VanDyke. Trustee Gina Rinehart arrived at 6:05 PM and Trustee Nancy Byers arrived at 6:08 PM.

 President Murbarger called the meeting to order at 6:00 PM.

 Roll Call taken and the following Village authorities announced present at the beginning of the July 14, 2016 regular meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum and Trustee Angie Frye.

 Pledge of Allegiance followed.

 A motion made by Trustee Frye and seconded by Trustee Miller to approve the agenda for July 14, 2016 regular meeting. Trustee Rinehart and Trustee Byers absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 A motion made by Trustee Frye and seconded by Trustee Miller to approve the regular monthly meeting minutes for June 09, 2016, and special meeting minutes for June 1, 2016 with no changes. Trustee Rinehart and Trustee Byers absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

 Trustee Rinehart arrived at 6:05.

 Trustee Byers arrived at 6:08.

 President Murbarger recognized 2016 National American Miss Illinois, Kylie VanDyke of Louisville. Miss Illinois, Kylie VanDyke explained her title and her next level of competition. Village board congratulated Kylie VanDyke for her accomplishments and offered support and will display a banner on the square in recognition of Kylie VanDyke, 2016 National American Miss Illinois.

Ryan Hawkins of Kemper CPA Group LLP, presented the Annual Financial Report for Fiscal Year 2017.

 A motion made by Trustee Fender and seconded by Trustee Frye to approve Appropriation Ordinance FY 2016.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 Treasurer Stephanie Bailey presented information on HOPE Trust Health Insurance Rate Renewal with an increase, to $918 per employee per month with a $500 deductible, as of January 1, 2017. Village board will review and discuss employee insurance at next month’s meeting.

 A motion made by Trustee Fender and seconded by Trustee Stortzum to approve $100 donation to North Clay Academic Foundation. Trustee Rinehart voting no.

Roll Call

5 Ayes – 1 Nays – 0 Absent – Motion Carried

 No motion to consider advertising with Effingham Daily News.

 Engineer Mike Bridges presented Waterline Project Pay Estimate No. 12 for $20.068.75. Bridges stated the village can hold the $66,192 retainage until the project is completed, the deadline for the project is July 31, 2016. A motion made by Trustee Miller and seconded by Trustee Byers to approve Waterline Project Pay Estimate No. 12 for $20,068.75.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 Engineer Mike Bridges presented Waterline Project Change Order No. 13 for $23,218.50 to install new generator and transfer switch at pump station. A motion made by Trustee Fender and seconded by Trustee Stortzum to approve Change Order No. 13 for $23218.50.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 Engineer Mike Bridges presented Oil and Chip program for Village Streets. A motion made by Trustee Byers and seconded by Trustee Frye to authorize Larry Heuerman Trucking to oil and chip for estimated cost of $20,240.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 Sheriff Andy Myers of Clay County Sheriff’s Office presented Activity Report for

June 2016.

 Sheriff Andy Myers and Superintendent Troy Elwood discussed village speed limits and street signs with the board.

 President Murbarger stated the Bailey update would be discussed in executive session.

 President Murbarger gave an update on the village hall building repairs. President Murbarger stated water had been leaking behind the exterior finish of village hall. Dan’s Glass, Inc. installed new windows for cost of $4800. Hance’s Paint & Drywall’s estimate, discussed on February 11, 2016, $30,740 for material and labor to replace new stucco, plan to begin construction in August. Schackmann Insulation & Construction, LLC will replace new insulation for cost of $984. President Murbarger stated village hall will need to close Friday, July 15, 2016 due to the blowing in of the new insulation. Village board discussed re-bricking the front of exterior of building instead of stucco. Trustee Stortzum made a motion to get an estimate to re-brick the front of city hall, motion died with no second. Village board discussed that re-bricking would be too costly. Village board would need to consider colors for the stucco and canopies.

President Murbarger updated on the K-1 roof replacement project. President Murbarger stated the contractor began repair on the K-1 roof, and did not cover properly in the event of rain, and the K-1 classrooms flooded. President Murbarger stated the contractor would be liable for damages.

 Attorney Barry Bright gave an update on the Dollar General and information that Westmore Equities sold the Dollar General real estate to Woody Residual Trust for $1,022,000. Bright informed the village that it is not known if the benefits and incentives under the TIF Redevelopment Agreement were sold with the real estate. Bright will contact Westmore Equities regarding TIF Redevelopment Agreement.

 During opens session village board discussed boil order procedures, customer water leak policy, the pocket park wall, and discussed the front of village hall stucco.

 A motion made by Trustee Rinehart and seconded by Trustee Frye to approve monthly bills.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Fender at 7:59 PM for the purpose of approving last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 The Village Board of Trustees returned to open session at 8:18 PM on a motion by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 A motion made by Trustee Fender and seconded by Trustee Byers to approve Executive Session Minutes for May 16, 2016 regular meeting.

Roll Call

6 Ayes – 0 Nays – 0 – Absent – Motion Carried

 A motion to adjourn made by Trustee Fender and seconded by Trustee Stortzum at 8:25 PM.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 

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