July 9, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

July 9, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Fender, Trustee Byers, Trustee Rinehart, and Trustee Leonard in attendance, with Trustee Miller being absent. One board seat remains vacant. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Deputy Jeremy Childers, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of Hometown Journal, Mike Bridges of Charleston Engineering, Connie Waldrop of IDHS and Nita Noblet.

President Murbarger called the meeting to order at 6:02 p.m.

Roll Call taken and the following village authorities announced present at the beginning of the July 9, 2009 monthly meeting. Trustee Gene Leonard, Trustee Nancy Byers, Trustee Gina Rinehart, Trustee Troy Fender and President Dale Murbarger.

The first motion was to approve the July 9, 2009 agenda for this evening by Trustee Fender and Seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays, Motion Carried

A motion was then made to approve the June 11, 2009 Regular Meeting Minutes by Trustee Fender and Seconded by Trustee Leonard.

Roll Call

3 Ayes – 0 Nays – 1 Abstain – Trustee Rinehart, Motion Carried

Deputy Jeremy Childers gave the monthly police report for June 2009 with 73 total complaints and four citations and $100.00 fines.

Connie Waldrop with Illinois Department of Human Services spoke to the board concerning the Work Experience Program. The board listened to all she had to say and decided that they need time to digest the information and discuss it more thoroughly before a motion was made.

Hebrew’s House of Ministries sent a pamphlet to the Village asking for a donation to their operation. After some discussion, the request was made to give a one-time special gift of $100.00. Motion to approve this request was made by Trustee Byers and seconded by Trustee Rinehart.

Roll Call

4 Ayes – 0 Nays – Motion Carried

Nita Noblet entered the meeting at 6:30 p.m. along with Pat Garrett of WNOI entering at 6:32 p.m.

Motion was made to approve the purchase of a scanner for utility billing with total cost of $525.00. The scanner will allow for less errors and more time. Motion to approve the purchase made by Trustee Rinehart and seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

 

Attorney Bright presented the Appropriation’s Ordinance for consideration for passage. The budget was issued at last months meeting for review by each board member in advance to tonight’s meeting. A motion to approve the Appropriation’s Ordinance was made by Trustee Fender and seconded by Trustee Byers.

Roll Call

4 Ayes- 0 Nays – Motion Carried

The next item on the agenda was to discuss the leak detection report that Superintendant Harper performed with Illinois Rural Water Association. There was no leak detection reported in the letter from Pat Gammond. Superintendant Harper further explained that out of the 20 meters that were tested, 7 were out of calibration. The board suggested that Superintendant Harper schedule and appointment with EJ water concerning our water loss and to keep Village Engineer, Mike Bridges updated on this as well. Further discussion will be at next months meeting.

Mike Bridges of Charleston Engineering addressed the Village Board seeking approval for the engineering contract for the overlay and pavement on Broadway Street. He will call at a later date to schedule a bid letting for this project. Motion made by Trustee Fender seconded by Trustee Byers.

Roll Call

3 Ayes – 1 Nay – Trustee Leonard – Motion Denied

Attorney Bright stated that we must have four “Aye” votes to spend money.

President Murbarger voted “Aye” to approve the motion – Motion Carried

Village President Murbarger gave an update concerning the Block Party (Village Appreciation Day). There was a scheduling conflict; therefore, the date has now been set to August 15, 2009. President Murbarger also stated that the Lieb Family will be doing 2 sets beginning at 6:30 p.m. and ending 9:00 p.m. with a 30 minute break in between. Then from 9:00 p.m. to 10:00 p.m., a Christian rock group will perform. The Village will still provide free food for all who attends beginning at 5:30 p.m. Further, any suggestions would be greatly appreciated. President Murbarger then addressed the board seeking approval to issue $20 to all businesses within the city, for gift certificates to be awarded throughout the evening. Trustee Rinehart made a motion to approve this, seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

Nita Noblet gave an update on the Community Courtyard project. She stated that it would take approximately 50 – 60 hours to wash, spray and faux finish the cobblestone walkway. She brought samples for the Board to look at and decide exactly what they wanted it to look like. Nita proposed a cost of $2,200 – $2,400 to complete this project.

Motion to approve the work subject to prevailing wages made by Trustee Rinehart and seconded by Trustee Fender.

Roll Call

4 Ayes – 0 Nays – Motion Carried

Still no motion made for the purchase of a night drop box for the Village was made. Treasurer Bailey stated that Monday Security Corporation came in and took measurements to give us an estimate and still has not gotten back with us yet. She will follow up on this and report at next months meeting.

President Murbarger asked Trustee Fender if he had gotten any further with the Code of Ethics Policy and Confidentiality Statement. Trustee Fender stated that he is working on this and is now waiting on a decision from another party as or whether or not he can obtain copies to aid us in the preparation of these policies.

The next discussion was concerning the need to meet with the Village Park Board. President Murbarger will schedule this meeting as soon as possible and notify the Board at next month’s meeting.

The Board then began talking about the need to clean up the Village. The Village will sponsor “Village clean-up days” beginning July 15, 2009 through July 30, 2009. There will be a strong emphasis on this as well.

President Murbarger and Attorney Bright then wanted to discuss the nuisance procedure that will begin very soon. President Murbarger will take photographs of the nuisance, print, then circle and note what is wrong with the property. Upon completion of detail of the violations, they will be sent to Attorney Bright. Attorney Bright will then send a letter along with a timeline and if they do not meet the timeline, we can then charge a $75 fine or work up an injunctive relief to be delivered by the Sheriff. President Murbarger and Attorney Bright will continue to keep the Board abreast of the nuisance issues as they arise.

President Murbarger then began to seek approval for a budget of $2,000 for furniture for his office and for the waiting area in City Hall. Trustee Byers made a motion to approve this request and then Trustee Fender seconded the motion.

4 Ayes – 0 Nays – Motion Carried

Trustee Byers stated that there has been a truck parking at the mouth of the walking trail. The trail is not to be blocked at any time. Therefore, Superintendant Harper will put up no parking signs at this area.

Treasurer Bailey informed the Board that the Beautification Committee is still working on the city welcome signs. She will continue to report to the Board on the status of this project.

Trustee Rinehart stated that she would like a revision done to the vicious dog ordinance that is currently in place. President Murbarger stated that he will speak with Sheriff Sulsberger tomorrow concerning the dogs.

Trustee Rinehart also stated that all trash should be picked up at the cemetery across the road from Total Grain Marketing (FS), PRIOR to mowing. President Murbarger said that he will speak with Matt Winterrowd concerning this issue.

A motion was made to approve the bills by Trustee Byers and seconded by Trustee Rinehart.

Roll Call

4 Ayes – 0 Nays, Motion Carried

A motion to go into Executive Session made at 8:19 p.m. by Trustee Rinehart and seconded by Trustee Fender.

Roll Call

4 Ayes – 0 Nays – Motion Carried

At 8:46 p.m., a motion was made by Trustee Leonard and seconded by Trustee Byers, to go back into Open Session.

Roll Call

4 Ayes – 0 Nays – Motion Carried

A motion was made by Trustee Fender to approve June’s Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

4 Ayes – 0 Nays – Motion Carried

A motion to adjourn at 8:48 p.m. was made by Trustee Byers, seconded by Trustee Rinehart.

Roll Call

4 Ayes – 0 Nays -Motion Carried

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

Comments are closed