June 13, 2013 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

June 13, 2013

 

Present at the Village Board Meeting are as follows Mike Bridges, Village Engineer, Jim Sulsberger, Clay County Sheriff, Pat Garrett, WNOI, Beth Fancher, Clay County Republican. Mary Maxwell, Advocate Press, Rusty Harper, Superintendent, Barry Bright, Attorney, Treasurer Stephanie Bailey taking minutes for this evenings meeting.

President Murbarger called the meeting to order at 6:00 PM.

The Village of Louisville Board began with a moment of silence in honor of the late Jeff Stanfield, husband of Village Clerk Angie Stanfield.

Roll Call taken and the following Trustees were present for the June 13, 2013 monthly meeting.

Trustee Troy Fender, Trustee Gene Leonard, Trustee Dale Murbarger, Trustee Gina Rinehart, Trustee Nancy Byers, Trustee Danny Miller.

Pledge of Allegiance followed

 

The first motion of the meeting was to allow Treasurer Bailey to record minutes of this evening meeting on a motion by Trustee Rinehart and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve the Agenda for June 13, 2013 by Trustee Byers and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve all May 9th Regular Meeting Minutes both Old and New Business and May 20, 2013 Special Meeting Minutes by Trustee Poehler, and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays, Motion Carried

On a motion made by Trustee Fender and seconded by Trustee Miller This, month’s bills were approved.

Roll Call

6 Ayes – 0 Nays, Motion Carried

Sheriff Jim Sulsberger presented the monthly Police Report

The Village Board of Trustees Reviewed the tentative budget for the 2014 Fiscal Year. The Trusteed will have the month to review the 2014 tentative fiscal year budget, will be voted on and adopted at the July 2013 Board Meeting.

Trustee Rinehart made a motion to Donate $20.00 the American Legion’s Annual Poppy Sale.

It was seconded by Trustee Leonard

Roll Call

6 Ayes – 0 Nays, Motion Carried

Trustee Danny Miller made a motion to authorize President Murbarger and Clerk Angie Stanfield to execute the loan agreement with The North Clay Banking Company/Flora Bank and Trust, for the interim financing for the Village of Louisville’s new water project with Rural Development. It was seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion was made By Trustee Byers and seconded by Trustee Rinehart to spend up to $1000.00 at the City Cemetery repairing the approximately 40 headstones. This work will be completed by Mr. Jack Kelly with Graveside Services.

Roll Call

6 Ayes – 0 Nays, Motion Carried

Village Engineer Mike Bridges informed the trustees that the closing of the Rural Development Loan would be June 25, 2013. He then needed a motion to approve project inspectors Larry Huchel and Mike Bridges for the waterline replacement job. That motion was made by Trustee Poehler and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve the Operations and Maintenance Manual for the Village of Louisville Water System was made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays, Motion Carried

The Project for repairing the creek bank, by the Louisville Auto Wash was discussed, the one bid from Luttrell Backhoe for $8,000 to install riprap to control the erosion problem that was created when the village’s bridge was installed incorrectly. A emergency motion was made due to deteriorating conditions of the creek bank, to accept this bid and to move forward immediately was made by Trustee Byers and seconded by Trustee Miller. With Trustee Rinehart abstaining from the vote as the Auto Wash is owned by Chris Rinehart Her husband.

Roll Call

5 Ayes – 1 Abstain – 0 Nays, Motion Carried

A request for a culvert to be installed at 311 North Main Street; no motion was made to approve the request.

Engineer Bridges introduced drawings for a possible building at the water plant and discussed the inter-connect with Clay County Water.

President Murbarger updated the Village Board on the events that will take place in the Village of Louisville on June 22, 2013 “Evening in the Village”

A motion to appoint President Murbarger as the Elected Official to represent the Village on the board of the HOPE TRUST with Troy Fender as an alternate was made by Trustee Byers and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve the Ordinance setting the Village of Louisville’s Prevailing Wage Rates to be the same as the County of Clay in Illinois was made by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve the Ordinance to amend Section 3 of Ordinance #725 to correct scrivener’s error in order to direct County Clerk to use the 2012 tax levy year in determining the Louisville Tax incremental Financing Redevelopment Project Area #1’s total initial equalized assesses value instead of the 2011 tax levy year was made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to enter into Executive Session was made by Trustee Poehler and seconded by Trustee Miller at 6:35 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays, Motion Carried

The Village Board of Trustees returned to open session at 6:53 PM on a motion by Trustee Miller and seconded by Trustee Fender

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve Executive Session Minutes for May 9, 2013 made by Trustee Fender and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to adjourn by Trustee Fender and seconded by Trustee Rinehart at 7:25 PM

Roll Call

6 Ayes – 0 Nays, Motion Carried

_________________________ ______________________________

Stephanie Bailey Dale Murbarger

Village Treasurer Village President

Date ___________________________

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