June 14, 2012 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

June 14, 2012 Regular Meeting

Open Session

6:00 PM

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Fender, Trustee Miller and Trustee Byers in attendance. Also in attendance were Attorney Barry Bright, Superintendent Rusty Harper, Treasurer Stephanie Bailey, Clerk Angela Stanfield, Sherriff Jim Sulsberger, Pat Garrett with WNOI, Village Engineer Mike Bridges, Beth Fancher of The Clay County Republican, Chad Traub of the Advocate Press, Rob West from Hometown Journal. Trustee Poehler arrive at 6:04 and Trustee Rinehart was absent from this evenings meeting as she is out of town. Trustee Jean Ann Poehler arrived at 6:04

 

President Murbarger called the meeting to order at 6:00 PM

Roll Call taken and the following Village authorities announced present at the beginning of the June 14, 2012 regular monthly meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Nancy Byers, Trustee Gene Leonard and Trustee Danny Miller, and Trustee Gina Rinehart absent. Trustee Jean Ann Poehler arrived at 6:04

A motion made to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart and Trustee Poehler

A motion was then made to approve the May 10, 2012 Regular Meeting Minutes, May 14, 2012 Special Meeting Minutes and May 24, 2012 Special Meeting Minutes by Trustee Leonard and seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart and Trustee Poehler

Monthly Police Report by Sheriff Jim Sulsberger, with 62 incidents, 5 written citations, $350.72 in fines.

The Village Board reviewed the Tentative Budget for Fiscal Year 2013. Final Budget for Fiscal Year 2013 must be approved at next month’s meeting.

Motion to approve a $20 donation to the American Legion Auxiliary’s Poppy Sales made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

The board discussed the request for advertisement in support of Clay County Fair Association and request for sponsorship for the Clay County Fair Pageant. No motion made for approval.

The Village Engineer updated the board on the waterline project. Plans and permits for project will be completed in two weeks. Plans for Rural Development should be ready in two more weeks. Bridges informed the board that everything should be completed by July and the project will be able to go out for bids.

A motion to approve Modular Home Permit for Russell Atchison to place a new 2013 mobile home at 1030 Tanner Street was made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Superintendent Rusty Harper informed the board that Pittsburg Tank and Tower completed the maintenance to the water tower. The cost for tightening the wind rods was $6,500 and Harper was pleased with their work. Also Harper presented a quote from Pittsburg Tank and Tower Maintenance for removal of the old water tower. The cost to take down old water tower and remove from property is $5,000. A motion to approve removal of water tower, subject to prevailing wage, at the cost of $5,000 was made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Superintendent Rusty Harper also showed interest in purchasing a Vacuum Excavator for the upcoming waterline project. Approximate cost is $37,000(new) and $33,000(demo). Harper added that this new equipment will accurately locate all lines and make them visible, and could save the Village of Louisville time and money. The board advised Harper to check on a rental cost for equipment. Harper informed the board that Cisne and Wabash Telephone both have a Vacuum Excavator and he would check on renting the equipment.

Harper also informed the board that the two North Clay Park lights that the Village is responsible for maintaining are fixed. There was discussion regarding park lighting, and Trustee Byers stated that much time and money is spent on maintaining the lights at the North Clay Park.

Village President Dale Murbarger explained that village sidewalks need improvements. Murbarger advised the Street and Alley Committee to identify sidewalks that need attention and present at next month’s board meeting.

Village President Dale Murbarger updated the Village Board on the progress of Kathleen Pampe, Grant Writer on a bicycle/walking path grant and The Governors Hometown Award.

A motion made by Trustee Poehler and seconded by Trustee Leonard to authorize Treasurer Stephanie Bailey to solicit other vendors for bid proposals for the village’s property, liability and workers comp insurance for next year.

President Murbarger presented Water Rate Increase information and asked the board to review and will discuss the increases at next month’s meeting.

A letter from Ameren regarding information about their new program called Homefield Energy, a program designed specifically for municipal aggregation.

President Murbarger also presented an estimate from Zimdars for HVAC upgrade at City Hall. Estimated cost $8,144 to $9,680. Murbarger stated this upgrade had been previously tabled, and is asking to reconsider. Concerns of bothersome noise, insufficient air flow and efficiency are key factors for consideration of upgrade. A motion to approve upgrade at this price range, subject to prevailing wage, was made by Trustee Miller and seconded by Trustee Fender

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A letter from Nancy Peterson regarding Sue Bailey and the cat report population and a Feral Cat Colony Manager. Sue Bailey lives in Turner Sub-division, and Turner Subdivision has a “Declaration of Restrictive Covenants”. The restrictive covenant that governs the Subdivision, Item #5 States that NO animals of any kind shall be permitted in said sub-division with the exception of usual house pets such as dogs and cats, and no more than three dogs and three cats shall be permitted for a single residence. President Murbarger was advised by the board to send a letter and explain decision from previous meeting that the Village can not change those Restrictive Covenants and therefore the Village could not grant her permission to be a Feral Cat Colony Manager.

A letter from Mediacom of updated new channel additions was presented to the board for information purposes. No action was taken.

President Murbarger reminded everyone of the upcoming June 23, 2012 “Evening in the Village” with entertainment by Farm Hand Quartet from 6:00 to 8:00 pm. Murbarger informed the board that the $2000 cost for the band has been paid in full thanks to donations from Clay County State Bank and Louisville Banking Company. The Louisville Rotary Club will be selling food and drinks at 5:30.

A motion was made by Trustee Fender and seconded by Trustee Miller to approve the Motor Fuel Tax Audit Reports January 1, 2011 through December 31, 2011

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright presented a resolution to approve USDI Engineering Services Retainer Agreement. Motion at approve the Resolution was made by Trustee Fender and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright presented the Ordinance to approve a Roadway Sign Inspection and Maintenance Policy. Motion to approve Ordinance was made by Trustee Miller and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright presented the Prevailing Wage Ordinance to the Board for approval. Motion to approve Ordinance made by Trustee Fender and seconded by Trustee Miller

Roll Call

6 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve the regular monthly bills made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion to go into Executive Session made at 7:31 PM by Trustee Miller and seconded by Trustee Byers for review of previous Executive Session Minutes, Personnel, Lease, Sale and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 8:13 PM, Motion made by Trustee Fender and seconded by Trustee Phoehler, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Fender, seconded by Trustee Byers to approve the April 12, & 30 and May 9, 2012 Executive Session Minutes.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 8:16 PM, Motion to adjourn, made by Trustee Byers, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

_______________________

Dale Murbarger

Village President

_______________________

Angela Stanfield

Village Clerk

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Date

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