June 17, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

June 17, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance, with Trustee Rinehart being absent for this evening’s meeting. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of Hometown Journal, Village Engineer Mike Bridges and Sheriff Jim Sulsberger.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the June 17, 2010 monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

Trustee Rinehart was absent for this evening’s meeting.

The first motion of the evening was to approve this evenings’ agenda, with the addition of Legal Services Agreement for Waterline Project under “Gas, Water & Sewer”, Cruse Family under “Attorney’s Report” and Re-evaluate Meeting Start Time under “Open Session”. Motion made by Trustee Poehler and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion by Trustee Miller to approve May’s Regular Meeting Minutes, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger gave the monthly police report, with 99 total complaints, 5 citations and $0.00 in fines. Jim also informed everyone that citations would be going up to $120.00.

Attorney Bright explained the tentative budget for Fiscal Year 2011. Motion made by Trustee Byers to approve the tentative budget, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Board then reviewed the estimate from Stanfield Construction for the brickwork on the Square. Trustee Miller made a motion to approve the estimate from Stanfield Construction with a total of $4,660.00. Motion seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The next item up for review was the estimates for roof at B-Fit (old Napa building). Stanfield Construction proposed to place a truss with a metal roof on the West side, recoat, and repair trusses on the East side at a total cost of $30,766.85. England’s Custom Coating proposed to spray foam coating on the entire roof at a total cost of $16,875.00. Slagley Construction proposed to place a new rubber roof on the West side and re-coat with new roofing on East side at a total cost of $25,980.00. Motion to approve England’s Custom Coating pending working out an agreement with them on payment and the Village’s standard requirements, including prevailing wage, made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve a $20 donation to the American Legion Auxiliary’s Poppy Sales made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Fender then reported on the situation with the fence at the Water Tower. After some discussion, it was decided that Trustee Byers would discuss this with her Husband and report at the next regularly scheduled meeting.

Attorney Bright presented a Legal Services Agreement for the Waterline Replacement Project. Motion to approve the agreement and to authorize Attorney Bright to send the documents required to start the project made by Trustee Miller, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Village Engineer Mike Bridges presented the bid opening results for the South Square Sidewalk Project. Luttrell Backhoe bid $51,061.00, Stanfield Construction bid $82,880.00 and Slagley Construction bid $60,718.00. Motion to award the project to the low bidder, Luttrell Backhoe, made by Trustee Poehler and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Village Engineer Mike Bridges distributed a “Municipal Estimate of Maintenance Costs” for oil and chip to the Board and told them that this has been submitted to Rural Development. Motion to approve the resolution authorizing $42,000.00 from the Village’s MFT fund made by Trustee Byers, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger stated the letter from Illinois Department of Financial and Professional Regulation suggested that the Village implement the requirement of roofing permits. It was decided that the Village would not require permits at this time.

The next topic up for discussion was the park lighting. Superintendent Harper indicated that the Village has one light out located at the circle drive and there are five additional lights out that belong to the Park District. After some discussion, it was decided for Rusty to speak with CIPS and the Park Board as well.

President Murbarger then asked if anyone had received feedback concerning the Non-Highway Vehicles. Trustee Fender stated he felt that we should discuss with Sheriff Sulsberger a little more. Trustee Poehler indicated she was not for this. Trustee Miller stated he felt that it would create too many headaches. Topic tabled for the time being.

President Murbarger then began discussion of the Dangerous Dog Ordinance. He informed everyone of the recent dog attack on a Hamilton County Construction worker. Clerk Daws read the police report that was issued by Deputy Andy Myers. After a lengthy discussion, President Murbarger decided to call a Special Meeting for this purpose only. He stated that he wishes to come out of that meeting knowing exactly what we want to do. The Special Meeting is tentatively scheduled for Wednesday, June 23, 2010 at 6:00 p.m. Clerk Daws will contact Johnson’s Photography tomorrow to see if they are available to take photos for the Village’s upcoming website on that date.

Treasurer Bailey indicated that the individual she has contacted for the City Entrance Signs would have package proposal available tomorrow. She will present at the next regularly scheduled Board Meeting.

Treasurer Bailey said there could not be any mulching done at the Community Courtyard until the power washing was done. President Murbarger and Trustee Miller will do the power washing as soon as they can so the mulch can be done.

Attorney Bright presented the Prevailing Wage Ordinance to the Board for approval. Motion to approve the Ordinance made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright then presented the Identity Protection Policy Ordinance for approval. He indicated that Clerk Daws and Treasurer Bailey are designated as officers and will have to have training. He also stated that our Utility Service Agreement would have to be revised so that a person’s social security number can be easily redacted. Motion to approve the Ordinance made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright then presented an Ordinance for a Garbage Contract with DBS Disposal to the Board. Motion to approve the Ordinance made by Trustee Byers and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Bright then began discussion concerning the Cruse Family’s request for a Mobile Home Permit. He indicated that they have made considerable improvement and what is left would fall under a regular nuisance issue, which would allow the Village to fine them or proceed with court action. He stated, also, that the Village could do the clean-up necessary, invoice them for the work done and file a lien on their property. Motion to grant the permit and pursue with clean up under the Village Nuisance Ordinance made by Trustee Miller, seconded by Trustee Fender.

Roll Call

3 Ayes – 2 Nays, Trustee Poehler & Trustee Byers – Motion Carried

1 Absent – Trustee Rinehart

Trustee Fender suggested that the meeting time begin at 6:30 p.m. rather than 6:00 p.m. because it is difficult for some people to make the 6:00 p.m. time. After some discussion, it was decided to leave the meeting time at 6:00 p.m.

Trustee Miller asked about the Put Illinois to Work Program presentation that was held at the IDHFS Office. Treasurer Bailey explained what the program consisted of and how difficult it would be for the Village to employ someone under this program due to the sensitive nature of Village business. After a lengthy discussion, it was decided that this would not be in the Village’s best interest at the present time.

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes and Personnel, made at 8:36 p.m. by Trustee Miller, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Miller, seconded by Trustee Poehler, at 8:51 p.m. to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Byers to approve May 2010 Executive Session Minutes, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Fender, seconded by Trustee Byers to approve the monthly bills.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 9:06 p.m., a Motion to adjourn made by Trustee Byers, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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