June 8, 2017 – Meeting Minutes

Village of Louisville
Regular Meeting Minutes
6:00 PM
June 08, 2017

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Kim Adair, Trustee Rusty Harper, Trustee Craig Clifton, Trustee Nancy Byers, Trustee Gina Rinehart, Trustee Steve Stortzum and Trustee Angie Frye. Also in attendance were Attorney Barry Bright, Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, John Rourk, Samantha and Quinn Bible of Salt and Strings Butchery, Scott Rado, Roy Smith of American Legion and Terry Clifton.
Sheriff Andy Myers was absent, the activity report was delivered prior to the meeting.

President Kim Adair Adair called the meeting to order at 6:00 PM.

President Kim Adair started the meeting with a moment of silence in remembrance of former Trustee Danny Miller.

Roll Call taken and the following Village authorities announced present at the beginning of the June 08, 2017 Regular Meeting; President Kim Adair, Trustee Craig Clifton, Trustee Rusty Harper, Trustee Gina Rinehart, Trustee Nancy Byers, Trustee Steve Stortzum and Trustee Angie Frye.

Pledge of Allegiance followed.

Citizens to Request to Address the Board;
Samantha Bible of Salt and Strings Butchery, 133 North Church Street, indicated interest in obtaining a liquor license for the sale of alcoholic liquor in the Village of Louisville.
Roy Smith of American Legion, 590 South Main Street, indicated interest in obtaining a liquor license for the sale of alcoholic liquor in the Village of Louisville.
Casey’s General Store, 300 Route 45 South, previously submitted in writing their interest in obtaining a liquor license for the sale of alcoholic liquor in the Village of Louisville, however Casey’s General Store did not have a representative present at meeting.

A motion made by Trustee Byers and seconded by Trustee Rinehart to approve the agenda for June 08, 2017 Regular Meeting.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Frye and seconded by Trustee Rinehart to approve the Consent Agenda for May 11, 2017 Regular Meeting Minutes (Old Business).
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Frye to approve the Consent Agenda for May 11, 2017 Regular Meeting Minutes (New Business).
Roll Call
6 Ayes – 0 Nays – Motion Carried
Sheriff Andy Myers of Clay County Sheriff’s Office was not in attendance, but provided the Activity Report for May 2017 for the boards review.

Village board discussed the policy for donation request. Village board agreed to continue the consideration of donation request as a case by case request.

A motion made by Trustee Rinehart and seconded by Trustee Frye to approve advertisement with WNOI Radio Station for the Small Events Package for the Back to School Event and Christmas Event, cost of $50 for each event. Trustee Clifton, Trustee Stortzum and Trustee Byers voting no. President Adair voting yes.
Roll Call
4 Ayes – 3 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Harper to approve donation to American Legion for Poppy Sales for $25. Trustee Byers voting no.
Roll Call
5 Ayes – 1 Nays – Motion Carried

A motion made by Trustee Clifton and seconded by Trustee Frye to approve donation to Clay County Crusaders for $50.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Treasurer Stephanie Bailey presented the preliminary 2018 Fiscal Year Budget.

President Kim Adair discussed Liquor License with the village board. President Kim Adair discussed ideas for the establishing of rules and regulations, policies, ordinances and resolutions in planning for the distribution and sale of alcoholic liquor in the Village of Louisville. The board agreed to schedule a special meeting to help plan and prepare for establishing Liquor License policies.

A motion made by Trustee Clifton and seconded by Trustee Byers to appoint President Kim Adair to the South Central Illinois Regional Planning & Development Commission Board, to replace former village president, Dale Murbarger.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Village board discussed current vendor contracts.

Village board discussed taking a new board picture.

President Kim Adair appointed committee assignments for 2017-2018. Street Alley, and Lights Committe; Craig Clifton Chairman, Steve Stortzum and Gina Rinehart. Finance and Purchasing Committee; Angie Frye Chairman, Gina Rinehart and Craig Clifton. Water Sewer and Gas Committee; Rusty Harper Chairman, Craig Clifton and Steve Stortzum. Civic Improvement and Industrial Committee; Steve Stortzum Chairman, Rusty Harper and Angie Frye. Health Committee; Gina Rinehart Chairman, Nancy Byers and Angie Frye. Police Committee; Nancy Byers Chairman, Rusty Harper and Steve Stortzum.

Attorney Barry Bright presented Prevailing Wage Ordinance. A motion made by Trustee Clifton and seconded by Trustee Stortzum to approve Prevailing Wage Ordinance.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright presented the corporate boundary information for the purpose of the development of the liquor license policies.

During open time the board discussed golf carts, monthly newsletters, North Clay Park District and cleanup committee.

A motion to enter into Executive Session was made by Trustee Clifton and seconded by Trustee Stortzum at 7:33 PM for the purpose of reviewing last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.
Roll Call
6 Ayes – 0 Nays – Motion Carried

The Village Board of Trustees returned to open session at 8:39 PM on a motion by Trustee Stortzum and seconded by Trustee Harper.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Frye to approve the bills with one request, to notify McDevitt Osteen Chojnicki & Deters, LLC to correct name on their invoice.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion to adjourn made by Trustee Stortzum and seconded by Trustee Harper at 8:43 PM.
Roll Call
6 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________
Angela Stanfield Kim Adair
Village Clerk Village President

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Date

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