June 9, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

June 9, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance, with Trustee Rinehart and Trustee Poehler being absent at this point in time. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of The Hometown Journal, Village Engineer Mike Bridges, Sheriff Jim Sulsberger and Kevin Wills of First Midstate, Inc.

President Murbarger called the meeting to order at 6:03 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the June 9, 2011 regular monthly meeting. President Dale Murbarger, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller, with Trustee Gina Rinehart and Trustee Jean Ann Poehler being absent at this point in time.

Trustee Poehler entered the meeting at 6:22 p.m.

Trustee Rinehart entered the meeting at 6:28 p.m.

The first motion of the evening was to approve this evenings’ agenda, with moving Kevin Wills of First Midstate, Inc. up because he has to drive back to Peoria this evening. Motion made by Trustee Byers and seconded by Trustee Leonard.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Poehler

Motion by Trustee Miller to approve the May 12, 2011 Old Board Regular Minutes, May 12, 2011 New Board Regular Meeting Minutes, as well as May 17, May 19, and June 6, 2011 Special Meeting Minutes, seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Poehler

Sheriff Jim Sulsberger gave the monthly police report, with 83 total complaints, 2 citations and $50.00 in fines.

Sheriff Jim Sulsberger left the meeting at 6:08 p.m.

Kevin Wills, of First Midstate, Inc., Bloomington, Illinois, spoke to the Board concerning consolidating two outstanding water bonds. Mr. Wills suggested combining the bonds into one alternative revenue bond, and presented an Ordinance for the same. The Village would save close to $90,000 by doing this. Motion to approve Ordinance providing for issuance of General Obligation Bonds (Alternate Revenue Source), Series 2011 made by Trustee Leonard and seconded by Trustee Miller.

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Poehler

Kevin Wills left the meeting at 6:19 p.m.

Trustee Jean Ann Poehler entered the meeting at 6:22 p.m.

President Dale Murbarger stated that the Nuisance Committee met recently to discuss properties they feel are in violation of the Village Code. Treasurer Bailey, Superintendent Harper and Clerk Daws have completed the photos of each property listed as well as making files, etc. There must now be follow-up on each of the items on the list to see if they truly are a violation of the Code and if the complaint(s) will hold up in court.

A donation request from Olney Central College Foundation was then reviewed by the Board. No motion was made by any of the Trustees.

Tim Jones, Clay County Historical Society, sent in a request asking the Board for permission to use the Community Center, rent free, for a book signing by Dr. Brian Adams, author of a book about noted Architect Joseph William Royer. Royer designed over 120 projects throughout the Midwest, including the Clay County Courthouse. Motion to approve the request made by Trustee Byers, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The next topic up for discussion was to approve the tentative budget. Attorney Bright explained that it was not necessary to make a motion to approve this because the Village falls under the exemption law, but the final budget must be approved at next month’s meeting.

A quote from System Development Services (SDS), Effingham, Illinois, was then reviewed by the Trustees. Motion by Trustee Fender to accept a quote from SDS in the amount of $2,808 which includes two new computers with the necessary software, two monitors, two wireless keyboards and mice, two screen filters and software updates for Dale and Rusty’s laptops. Motion seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Rinehart entered the meeting at 6:28 p.m.

A request from The Hometown Journal for festival sponsorship(s) was reviewed by the Board. No motion made by any of the Trustees for this item.

Motion to approve a $20 donation to the American Legion Auxiliary’s Poppy Sales made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 1 Nay, Trustee Byers – Motion Carried

Village Engineer Mike Bridges spoke to the Board concerning the Waterline Replacement Project. Bridges indicated that he looked into adding an addendum which would allow the install of an interconnect with Clay County Water in the event of an emergency. Bridges also spoke with Clay County Water’s Engineer(s) and they said that we may not have to build a pump station because Clay County Water’s waterlines are pressurized at 90 pounds, rather than the 70 pounds used by EJ Water. If no lift station is required, it would cost around $100,000 to build the interconnect. Bridges also said that, if it is included in the overall waterline project, the cost would be less. Motion to include this as an addendum to the USDA Waterline Replacement Project made by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Rusty Harper presented a quote from Sloan Implement, Effingham, Illinois, for a bat-wing mower to the Trustees. After review and discussion, a Motion to authorize the purchase of a John Deere HX15 from Sloan Implement, in the amount of $13,834.23, made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger reminded everyone of the upcoming June 25, 2011 “Evening in the Village” with entertainment by Neon Rose. The Louisville Rotary Club will be selling grilled chicken, pork loan, and sides and drink beginning at 6 p.m.

President Murbarger explained that he received a letter from the Regional Office of Education (R.O.E.), and due to budget cuts, they will no longer need a classroom at the old Pre-K Building. Along these same lines, Murbarger also said that CEFS has indicated they would like to use at least one room and possibly even two, but that some minor repairs would need to be made to get them up to state requirements before they enter into a lease agreement.

A letter from Sue Pettit, Clay County Board Chairman, was reviewed by the Board. The letter addressed concern for the future of our county and suggested the possibility of a meeting for Mayor and one Trustee from each municipality to get together and brainstorm to develop some long range plans and strategies.

President Murbarger presented a Village Profile to each of the Trustees. This profile will be used for potential businesses and/or residents that are considering moving to Louisville. This profile highlights the many benefits of our community. Murbarger also spoke to the Board about the need for repairs to the outside and the upstairs of the Community Center and the need to repair the duct work at City Hall for more even distribution of the air conditioning.

Treasurer Stephanie announced that she will be attending the annual Treasurer’s Conference June 27-29, 2011 and will also be taking a personal leave of absence on July 6-7, 2011.

Attorney Bright presented the Prevailing Wage Ordinance to the Board for approval. Motion to approve the Ordinance made by Trustee Byers, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright presented consideration of payment of past due real estate taxes for the property located at 125 Tanner Street (Denton Property). Motion to pay both redemption amounts of $503.03 and $612.85 made by Trustee Rinehart and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart, seconded by Trustee Fender to approve the monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate, and Pending or Possible Litigation, made at 7:35 p.m. by Trustee Rinehart, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart, seconded by Trustee Fender, at 8:28 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the May 12, 2011 New Business Executive Session Minutes and the May 19, 2011 Special Meeting Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to empower the Mayor to negotiate terms of purchase of real estate as discussed in Executive Session made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 8:30 p.m., a Motion to adjourn made by Trustee Rinehart, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

Comments are closed