March 10, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

March 10, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, Trustee Rinehart and Trustee Byers in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Deputy Chad Milner, Beth Fancher of Clay County Republican, and Pat Garrett of WNOI.

Trustee Troy Fender entered the meeting at 6:29 p.m.

Superintendent Rusty Harper was absent for this evening’s meeting.

President Murbarger called the meeting to order at 6:03 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the March 10, 2011 monthly meeting: President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, and Trustee Danny Miller, with Trustee Troy Fender being absent for this point in time.

The first motion of the evening was to approve this evening’s agenda made by Trustee Byers and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nay – Motion Carried

1 Absent – Trustee Fender

Trustee Rinehart then made a motion to approve the February 10, 2011 Public Hearing Minutes and Regular Meeting Minutes, as well as the February 10, 2011 Regular Meeting Minutes and February 17, 2011 and March 7, 2011 Special Meeting Minutes seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Deputy Chad Milner presented the monthly police report for February 2011 for review, with 51 total complaints, 4 citations and $220.00 in fines.

A request from the American Cancer Society for a sponsorship for the June 3rd and 4th Relay for Life event was reviewed. No motion made from any of the Trustees.

Treasurer Bailey then indicated that she received a request from Lisa Haycock to use the Community Center, free of charge, for a crop during the Relay for Life Event on June 3rd and 4th around the square as well as for the Village to provide port-a-potties for the event as well. Motion by Trustee Miller and seconded by Trustee Leonard to allow Mrs. Haycock to have both sides of the Community Center free of charge and the Village will provide port-a-potties for the Relay for Life event at no charge.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Motion to approve Dennis Grahn’s letter of engagement with the Village for the year ended April 30, 2011 auditing purposes made by Trustee Rinehart and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Trustee Troy Fender entered the meeting at 6:29 p.m.

President Murbarger opened all sealed mowing bids and read aloud. Motion to approve all three Tracts to the lowest bidder, Stortzum Lawn Care made by Trustee Fender.

No second Motion made – Motion Failed

Motion then made by Trustee Byers to Award Tract I, Village Cemetery, to Stortzum Lawn Care for $60 per mowing, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion by Trustee Miller to award Tract II, Water Plant, to Griffy’s Lawn Care for $20 per mowing, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion by Trustee Rinehart to award Tract III, Old K-1 Building, to Byers’ Mowing Service for $20 per week, and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Abstain – Trustee Byers

Village Engineer Mike Bridges began discussion about the 100K Surface Tank Roof bid from Gersenite, Inc. of St. Charles, Missouri. He passed around a sample of the coating that Gersenite uses. After discussion, Motion made by Trustee Rinehart to allow Gersenite to proceed with the roof on the 100K Surface Tank with an estimated cost of $22,380.50 and subject to Prevailing Wage and execution of usual contract paperwork, and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Bridges then gave an update concerning the proposed Water Line Replacement Project. He stated that the Village should continue going forward with its loan and grant request through Illinois Rural Development and should find out the status of the application as well as what amounts the agency will issue in loan and grant monies within the next couple of months.

Superintendent Harper and Engineer Bridges will present the oil and chip at next month’s regularly scheduled meeting.

The report from Corpro will be presented at next month’s regularly scheduled meeting by Superintendent Harper.

Trustee Leonard indicated that he and Trustee Miller looked at a section on Tanner Street that they believe needs a culvert due to water standing in the road and not draining properly. Leonard and Miller will meet with Superintendent Harper prior to next month’s meeting and report their findings at that time.

Apparently, there are streetlights needed at the Louisville Christian Church location as well as the Subway Location. Motion to go ahead with this and further discuss at next month’s meeting with Superintendent Harper made by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Village’s Strategic Planning Meeting is set for Saturday, April 16, 2011 at 8:30 a.m.

President Murbarger asked if the board was interested in doing a night of entertainment in June just as we did last year. After some discussion, a tentative date of June 25, 2011 was set. Treasurer Bailey is to check with the Louisville Rotary Club to see if we can use their building like we did last year and President Murbarger will look into the entertainment and report at next month’s regularly scheduled meeting.

Attorney Barry Bright presented the Proposed Peddler’s Ordinance once again and asked if anyone had any changes. Trustee Fender wanted to add people conducting political activities to the list. Attorney Bright will make the change and present the revised Ordinance at next month’s regular monthly meeting for approval.

The next topic on the agenda was the revised Snow Removal Ordinance prepared by Attorney Barry Bright to establish that the Village has no duty to remove snow from public sidewalks. Motion to approve the Ordinance made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then presented and Ordinance Amending the Barking Dogs Ordinance that eliminates the need to issue a warning to dog owners before a citation is written. Motion to approve the Ordinance made by Trustee Poehler, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

An Ordinance to Authorize the Purchase of the Old Grade School from North Clay School district for $1. The agreement will allow the school to use the building for the next few years. Motion to approve the Ordinance made by Trustee Miller and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger thanked the North Clay School District for working with the Village on the property sale and transfer. The Village has no firm plans for the use of the facility but is exploring its options.

Trustee Byers asked how the clean-up letters were coming along. Attorney Barry Bright stated that he is working on these and will have them delivered prior to the next regular monthly meeting.

Treasurer Bailey indicated that the roof at B-Fit is leaking. After discussion, it was decided for Treasurer Bailey to obtain bids for the roof repair for presentation at next month’s regular meeting.

Motion to approve the regular monthly bills made by Trustee Rinehart and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to go into Executive Session for the purposes of reviewing February 10th and 17th, 2011 Executive Session Minutes as well as the March 7, 2011 Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate and Pending or Possible Litigation was made at 7:48 p.m. by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 8:03 p.m., a Motion made by Trustee Rinehart and seconded by Trustee Fender, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the February 10th and 17th and March 7, 2011 Executive Session Minutes made by Trustee Byers, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger asked Attorney Bright to begin itemizing his statements rather than just listing “retainer” as suggested in Dennis Grahn’s letter of recommendation.

A Motion to adjourn the meeting made by Trustee Fender and seconded by Trustee Miller at 8:12 p.m.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

Comments are closed