March 11, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

March 11, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Miller, Trustee Byers, Trustee Poehler, Trustee Fender and Trustee Leonard in attendance, with Trustee Rinehart being absent. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Beth Fancher of the Clay County Republican, Pat Garrett of WNOI, Jeff Stanfield of Stanfield Construction and Greg Bible. Superintendant Rusty Harper was absent for this evenings’ meeting.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the March 11, 2010 monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller. Trustee Gina Rinehart was absent for this evenings’ meeting.

A motion to approve this evenings’ agenda with the addition of “Cemetery Bids” under Open Time, made by Trustee Byers, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Byers then made a motion to approve the regular minutes for the February 11, 2010 meeting, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger issued the February 2011 monthly police report to Clerk/Collector Daws earlier today, with a total of 90 complaints, 5 citations and $95.84 in fines. The report was reviewed by all with no questions or comments.

Village Engineer Mike Bridges gave an update on the Waterline Replacement Project. He provided a cost summary to the Board with an approximate price of $1.6 million dollars for replacement of approximately 20,000 feet of existing cast iron waterline with new PVC waterline. The Board asked Engineer Bridges to set up a meeting with Fred Walker with the South Central Illinois Regional Planning and Development Commission in Salem, which will help the Village with grant applications and rural development loans. Then, a special meeting will be called to make a determination for what steps the Village will need to take next.

President Murbarger updated the Board on mandatory training for the Village’s Drug Policy to be in compliance. Trustees will send Superintendant Harper along with Clerk/Collector Daws or Treasurer Bailey to this meeting.

Greg Bible addressed the Board concerning replacement of the sidewalk located in front of his business, Louisville Laundry and Video. President Murbarger explained that the Village is currently in the process of working with Engineer Bridges to come up with plans to get the project underway. A motion to allow Village Engineer Mike Bridges to begin design and get specs and bid ready for sidewalk replacement from Church Street to South Main Street on the south side of the square made by Trustee Miller, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Town-Wide garage sales are set for Saturday, May 8, 2010 along with Village Clean-Up days to be held the week of May 10, 2010 through May 14, 2010.

President Murbarger informed the Board of a request from Dr. Paul Rhodes of Clay County Chiropractic. Dr. Rhodes wants to revise the parking on the north side of his building along Chestnut Street. After some discussion, it was decided that President Murbarger will let Dr. Rhodes know that he will need to come up with an exact proposal of what he wants to do and then present it at the next regularly scheduled board meeting.

Jeff Stanfield of Stanfield construction then addressed the Board regarding the ongoing project at 128 South Church Street (Rinehart Building). Jeff was concerned that the project cost is coming over the previous estimate of $56,000. The estimate now stands at a cost of $60,889. Jeff went on to explain that the overage is a direct result of additional problems popping up as the work progressed. President Murbarger explained that the Village understands and asked that they continue with the remaining work to complete the project. Trustee Miller made a motion to approve payment to Stanfield Construction for $46,872.95 for work completed on the Rinehart Building, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

There were no bids received for the removal of the trailer building located at 300 Erwin Street (Old K-1 Building). It was decided to allow the City to take the backhoe over, tear it down, and dispose of it properly, with all steel to be salvaged. Motion made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger reminded everyone of the Strategic Planning Meeting to be held on Saturday, April 17, 2010 at 9:00 a.m. in the Community Center.

Motion to approve the monthly bills made by Trustee Fender, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Attorney Barry Bright updated the Board concerning EJ Water. There is some concern about them obtaining water from Lake Shelbyville rather than deep water wells that EJ had originally agreed to when Louisville decided to purchase water from EJ. Bill Teichmiller from EJ Water will be attending next months’ meeting for further explanation.

Motion to approve another 30-day extension on the mobile home permit for the Cruse Family made by Trustee Poehler, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Mowing bids were the next topic up for discussion. The Village will advertise for bids in the Clay County Republican on March 17, 2010 and on March 24, 2010 for three tracts of land, which include the water plant, K-1 Building and cemetery, to be bid separately. Motion to allow this made by Trustee Byers, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to go into Executive Session for the purpose of reviewing last months’ Executive Session Minutes and for the Lease or Purchase of Property, made at 7:30 p.m. by Trustee Byers and seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 7:46 p.m., Trustee Miller made a motion to go back into Open Session, which was seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion made by Trustee Byers to approve Februarys’ Executive Session Minutes, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Village will enter into a rental agreement for the property located at 128 S. Church Street, with CEFS for the “Birth to Three Program” for two years at $500 per month. CEFS will pay for gas and electric with the Village paying for water and sewer. The Village will also pay for renovations to meet CEFS specifications as well. Motion to allow this made by Trustee Byers, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve Terry Bible to begin painting at 128 S. Church Street made by Trustee Miller, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion to adjourn this meeting made by Trustee Fender and seconded by Trustee Byers at 7:57 p.m.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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