March 12, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

March 12, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session, appointing a temporary chair, Trustee Murbarger, in place of President Harrison to preside over the meeting. Trustee Fender, Trustee Murbarger, Trustee Miller, Trustee Byers, and Trustee Leonard attended, with Trustee Fender entering the meeting at 6:20p.m and President Harrison at 6:22 p.m. electronically. Also in attendance were Clerk Hamilton, Treasurer Bailey, Attorney Bright, Deputy Heuerman, Superintendent Harper, news media, Mike Bridges of Charleston Engineering, Diamond Equipment, and Fred Walker.

The board appointed Trustee Murbarger as temporary chair, in place of President Harrison, on a motion made by Trustee Byers, seconded by Trustee Rinehart. Roll Call.

4 yeas- 0 nays -1 abstain- (Trustee Murbarger)- 1 absent- Motion Carried

Trustee Fender entered in the meeting at 6:20

President Harrison entered the meeting electronically at 6:22, on a motion made by Trustee Rinehart, seconded by Trustee Byers. Roll Call

5 yeas – 0 nays – Motion Carried

The board approved the February Open Session minutes on a motion by Trustee Miller, seconded by Trustee Fender. Roll Call

5 yeas- 0 nays – Motion Carried

POLICE

Deputy Heuerman presented February Sherriff’s Report to the Board for review. President Harrison asked Deputy Heuerman to provide more information to the board about the laws passed through the state about the use of golf carts on city streets.

FINANCE

The board agreed to purchase a backhoe from Diamond Equipment, on a motion made by Trustee Rinehart, seconded by Trustee Miller. Roll Call.

6 yeas – 0 nays – Motion Carried

A motion was made by Trustee Fender to give a $50.00 donation for the North Clay Carnival, seconded by Trustee Byers. Roll Call.

6 yeas- 0 nays- Motion Carried

Trustee Byers made a motion to contract Tim Mills and Jeff Cash to paint the interior City Hall at their bid of $1,491.82, subject to prevailing wage, with the option to accept or reject all bids, seconded by Trustee Leonard. Roll Call.

6 yeas – 0 nays- Motion Carried

Discussion was made on replacing tile and carpet in the City. The board asked Clerk Hamilton and Treasurer Bailey to seek bids from all sources.

A motion to approve bills was made by Trustee Fender, seconded by Trustee Rinehart. Roll Call

6 yeas – 0 nays- Motion Carried

President Harrison exited the meeting at 6: 50 p.m. and re-entered at 7:15p.m.

GAS, WATER, SEWER

INDUSTRIAL

Fred Walker discussed Clay County and the City of Flora’s enterprise zone regulations and restrictions with the board.

Trustee Murbarger told the board of his discussion with Superintendent Monty Aldrich about any use the school may have for the old Community Center building, and Mr. Aldrich thought that the school may have use for storage at the building. Discussion was made about a possible $1.00 a year lease with the school.

SUPERINTENDENT REPORT

Superintendent Harper and the Clay County Farm Bureau representatives addressed the board with concerns of a drainage problem near their building. After some discussion, the board agreed to have the Village trench the ditch and share the cost of the concrete they use, on a motion made by Trustee Fender, seconded by Trustee Rinehart. Roll Call.

6 yeas – 0 nays- Motion Carried

Mike Bridges discussed some re-configuration of totals for the projects the board approved Charleston Engineering to provide the engineering plans. After some lengthy discussion the board agreed to continue with engineering plans through Charleston Engineering for an interconnect of water supply with Clay County Water, replacing the cast iron pipe on W. Chestnut St., and pump station upgrade at McElyea and Second St., in conjunction with the motion made the special meeting on Monday, March 9, 2009.

OPEN

President Harrison exited the meeting at 9:00 p.m.

A motion was made by Trustee Miller to enter into contract with South Central Regional Planning, seconded by Trustee Fender. Roll Call.

6 yeas – 0 nays- Motion Carried

The board approved the 2010 Census Resolution on a motion made by Trustee Rinehart, seconded by Trustee Miller. Roll Call.

6 yeas – 0 nay- Motion Carried

The board proposed a date of May 2nd for the Town-wide Rummage Sales, on a motion made by Trustee Rinehart, seconded by Trustee Fender.

The board proposed a date of May 5th for the Town- wide Clean-up, on a motion made by Trustee Miller, seconded by Trustee Fender.

The board appointed a committee consisting of Trustee Rinehart and Trustee Byers to get bids for new welcome signs for the Village.

The board decided to table any discussion on a comprehensive plan till next month.

The Board unanimously chose to take a short break at 9:40, after the break, the Village Board resumed into Open Session at 9:47 p.m.

A motion to go into Executive Session made at 9:47 p.m. by Trustee Rinehart, seconded by Trustee Miller. Roll Call

6 yeas- 0 nays – Motion Carried

The Village Board reconvened into Open Session at 10:05 p.m.

OPEN

A motion was made by Trustee Byers to approve February’s Executive Session Minutes, seconded by Trustee Miller. Roll Call.

6 yeas – 0 nays- Motion Carried

A motion to adjourn at 10:15 p.m. was made by Trustee Miller, seconded by Trustee Fender. Roll Call

6yeas – 0 nays -Motion Carried

_______________________

William S. Harrison

Village President

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Kelsey R. Hamilton

Village Clerk

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Date

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