March 13, 2014 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

March 13, 2014

 

The Village Board of Trustees met in Regular Session, those in attendance were, President Murbarger, Trustee Byers, Trustee Leonard, Trustee Poehler, Trustee Miller and Trustee Fender. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Rusty Harper, Engineer Mike Bridges, Treasurer Stephanie Bailey, Pat Garrett of WNOI, Beth Fancher of Clay County Republican and Sally Rourk of Advocate Press. Trustee Fender Trustee Rinehart arrived at 6:04. Sheriff Andy Myers was not able to attend meeting, police report was delivered prior to meeting.

President Murbarger called the meeting to order at 6:02 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the March 13, 2014 regular meeting: President Dale Murbarger, Trustee Gene Leonard, Trustee Danny Miller, Trustee Jean Ann Poehler, Trustee Troy Fender and Trustee Nancy Byers.

Pledge of Allegiance followed.

Trustee Rinehart arrived at 6:04

 

Prior to the meeting President Murbarger announced village auditor, Dennis Grahn was diagnosed with a severe illness and expressed best wishes for him and his family during this difficult time. President Murbarger also asked the community to be in deep prayer for the Dennis Grahn family.

President Murbarger also addressed the lengthy boil order that was issued for the entire Village of Louisville due to the construction of the Waterline Replacement Project. Treasurer Stephanie Bailey presented the process and procedures for boil orders. President Murbarger stated the village will look at alternate delivery agencies to ensure prompt delivery of samples for testing, along with alternate testing facilities for easier access and quicker results in the future.

A motion to approve the Agenda for March 13, 2014 made by Trustee Byers and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to approve February 13, 2014 Regular Meeting Minutes and February 22, 2014 Strategic Planning Meeting Minutes made by Trustee Miller, and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Sheriff Andy Myers provided Activity Report for February 2013 prior to the meeting, Sheriff Myers was not able to attend meeting.

A motion to approve advertisement with Effingham Radio for Hometown Spotlight in conjunction with the Village Block Party scheduled for August 9, 2014. Village board discussed cost levels of advertisement and agreed on level three for the cost of $195. Motion made by Trustee Rinehart and seconded by Trustee Miller. Trustee Poehler and Trustee Byers voting no

Roll Call

4 Ayes – 2 Nays – Motion Carried

Village Board accepted mowing bids for the 2014 mowing jobs for the village. President Murbarger presented the bids. A motion made by Trustee Fender and seconded by Trustee Miller to accept all bid tracks received. Tract 1, Village Cemetery awarded to Larry Lang for $80 per week. Tract 2, Water Plant awarded to Jordan Byers for $25 per week. Tract 3, K-1 Building awarded to Jordan Byers for $65. Trustee Byers passed.

Roll Call

5 Ayes – 0 Nays – 1- Pass – Motion Carried

A motion made by Trustee Poehler and seconded by Trustee Leonard to set town wide rummage sales for May 17, 2014.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Leonard to set city wide cleanup for May 20, 2014 through May 27, 2014. Village garbage customers are allowed to compile a heavy volume of garbage on their property for the week of city wide clean up, however pick up dates will remain the same.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Byers and seconded by Trustee Miller to approve Waterline Replacement Project Pre-Loan Closing Cost for $66,774.34.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Byers to approve Waterline Replacement Project Pay Estimate No.6 for the amount of $44,811.26.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges updated the board on the correspondences with Environmental Management and the property located at 110 Route 45 North. Bridges insisted on a detailed letter for more clarification of excavation activities.

 

A motion made by Trustee Rinehart and seconded by Trustee Miller to approve proposal from Graveside services for upgrade of village cemetery headstones for the amount of $3,000 per year for a three period year.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger discussed setting dates for special village board meetings for review of job descriptions, employee handbook and ordinance policy handbook. Village board agreed on March 20, 2014 at 6:00 for the Special Board Meeting.

A motion made by Trustee Fender and seconded by Trustee Miller to approve the Water and Sewer Rate Increase Ordinance presented by Attorney Bright. Water Rates Inside Village; first 1,000 gallons per month $22.57 minimum charge, next 1,000 gallons per month $9.34 per 1,000 gallons, over 2,000 gallons per month $11.21 per 1,000 gallons. Water Rates Outside Village; first 1,000 gallons per month $43.92 minimum charge, next 1,000 gallons per month $17.88 per 1,000 gallons, over 2,000 gallons per month $22.42 per 1,000 gallons. Basic Sewer Rates; first 1,000 per month $12.15 minimum charge, next 1,000 gallons per month $3.22 per 1,000 gallons, over 2,000 gallons per month $4.79 per 1,000 gallons.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Byers approving a two year contract for refuse collection with Damon Simmons dba DBS Disposal for $8.10 per month for the first year of contract beginning March 2014, and $8.15 per month for the second year of contract.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Poehler and seconded by Trustee Rinehart approving contract for the sale of real estate located at 150 and 160 Chestnut Street from the Village of Louisville to Arlene Gunter for the purchase price of $15,000.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Rinehart to approve ordinance to prohibit the concealed carry of firearms into or on municipal building and properties. Trustee Fender voting no.

Roll Call

5 Ayes – 1 Nay – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Fender to approve ordinance establishing a one-year moratorium on the issuance of any permits for medical marijuana dispensaries and cultivation centers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village board discussed proposed CCARS contract. A motion was made by Trustee Byers and seconded by Trustee Fender to suspend payment to CCARS until an agreement is made regarding contract with village and CCARS. President Murbarger request contacting Britt Bailey and invite CCARS to explain and discuss proposal at next month’s meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Fender at 7:56 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays, Motion Carried

The Village Board of Trustees returned to open session at 8:49 PM on a motion by Trustee Miller and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays, Motion Carried

A motion to approve Executive Session Minutes for January 9, 2014 with one revision, and February 13, 2014 made by Trustee Fender and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays, Motion Carried

Motion made by Trustee Fender and seconded by Trustee Miller to approve the regular monthly bills. Trustee Rinehart inquired about the Cintas invoice, and suggested reviewing the contract.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village board discussed the property at 915 West Chestnut Street, Total Grain Marketing Elevator and construction of their new grain bin facility.

A motion made by Trustee Poehler and seconded by Trustee Miller to authorize President Murbarger and Superintendent Harper to address work related issues with employees.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Byers to authorize Attorney Barry Bright to move forward with nuisance property located at 547 Erwin Street, and investigate 144 Hickory Street property for unauthorized mobile home installation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart and seconded by Trustee Byers for approval to negotiate Cintas contract renewal dates. Cintas provides employee uniform service, and city hall entry rugs. Village also purchases paper products, trash bags, mops and shop towels.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to adjourn by Trustee Rinehart and seconded by Trustee Miller at 9:10 PM

Roll Call

6 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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