March 14, 2016 Minutes

Village of Louisville
Meeting Minutes
March 14, 2016
6:00 PM Regular Monthly Meeting

REGULAR MONTHLY MEETING MINUTES
At 6:00 PM, the Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum, Trustee Nancy Byers, Trustee Gina Rinehart and Trustee Angie Frye. Also in attendance were Attorney Barry Bright, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Superintendent Troy Elwood, Engineer Mike Bridges, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, Bill Teichmiller of EJ Water and Citizen John Rourk. Sheriff Andy Myers of Sheriff Department was absent, the February police report was delivered prior to meeting. Bill Teichmiller left at 6:37.

President Murbarger called the meeting to order at 6:00 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the March 14, 2016 regular meeting: President Dale Murbarger, Trustee Danny Miller, Trustee Troy Fender, Trustee Steve Stortzum, Trustee Nancy Byers, Trustee Rinehart and Trustee Angie Frye.

Pledge of Allegiance followed.

A motion made by Trustee Frye and seconded by Trustee Miller to approve the agenda for March 14, 2016 regular meeting.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Frye to approve the regular monthly meeting minutes for February 11, 2016 recessed meeting and February 18, 2016 reconvened meeting with no changes.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Sheriff Andy Myers of Clay County Sheriff’s Office delivered the Activity Report for
February 2016 prior to the meeting.

President Murbarger announced town wide rummage sales are May 14, 2016 and town wide cleanup is, for heavy garbage pick up, May 17, 2016.

Treasurer Stephanie Bailey asked for authorization to transfer $3000 from the General Fund to the Workers Compensation Fund. A motion made by Trustee Miller and seconded by Trustee Fender to approve transfer funds, $3000 from General Fund to $3000 to Workers Compensation Fund.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges developed and presented specs for the Pocket Park (Community Courtyard) Wall Protection project per recommendations by structural engineer Bill Lueking of Rhutasel and Associates. Engineer Mike Bridges stated estimated cost for project is $20,000. A motion made by Trustee Miller and seconded by Trustee Fender to authorize Engineer Mike Bridges to proceed and go out for bids for the Pocket Park Wall Protection project.
Roll Call
6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges stated the Tanner Street Culvert Project is close to going out for bids.

President Murbarger gave a report regarding EJ Water and the village purchasing soft water for an addition charge of $0.15 for debt reduction and additional charge of $0.30 for soft water per thousand gallons. The village began a new forty year contract with EJ Water with the stipulation that when available the village would begin the increased rate for soft water which started in August 2015 billing. Superintendent Troy Elwood preformed testing on village water and Elwood stated the test results indicate reading of 10 grains of hardness, hard water ranges from 7-10.51. President Murbarger’s concerns are that the village is paying for soft water as and not receiving soft water.

The village board and Bill Teichmiller discussed water hardness and the ranges, and what exactly classifies as soft/hard water.

President Murbarger asked Bill Teichmiller, CEO of EJ Water Cooperative, to inform the village board about the hardness matter with the Village of Louisville. Bill Teichmiller presented background; acknowledged how much the village has helped get EJ Water off the ground, Delbert Mundt lime softening treatment plant was finished in late 2010, Village requested to renegotiate existing 40 year contract pursuant to a new Rural Development loan, the Village agreed to help pay for the lime softening plant improvements amounting to $0.15 for debt service and $0.30 for operations and maintenance. Next Bill Teichmiller presented design criteria; the Gila Water Treatment is lime softening and tech fact brief sheet states indicated total hardness of 120 mg/L or Less 7 grains or lower appear to be acceptable design criteria for softening facilities. In addition Bill Teichmiller presented economic impact; per customer consumption for the Village’s 2015 monthly per customer per meter of 3,659 gallons, debt service/customer $0.59 per month and operations and maintenance per customer $1.10 per month. Then Bill Teichmiller presented current findings; village owned hach hardness test kit model 5-B repeatedly showed 10 grains of hardness each week, the water leaving the plant was harder week of March 7, 2016 of 4.97 grains to 5.8 grains, EJ preformed testing with a digital titrator tester reading was 7.7 on March 9, 2016 and 7.8 on March 14, 2016, EJ plans to test by PDC collaborate reading and have independent lab reading. Lastly Bill Teichmiller presented a summary and next steps; village results are not accurate with an inexpensive test kit an indication it does not have the sensitivity range of expensive system with all the readings being 10 which supports the test kit not sensitive enough to pick up more granular readings, EJ will independently test village water weekly to verify accuracy, and continue to meet with village official to ensure complete satisfaction.

Village board discussed what the board is willing to accept as soft water. Superintendent Elwood took a village water sample to Gateway Water Coop, and test result was 8.2, in addition Superintendent Elwood plans to take a sample to PDC Laboratories to follow up with additional certified testing.

Trustee Miller stated North East Marion Water invited the village to attend their meeting to discuss the potential of the Village of Louisville connecting to North East Marion Water main.

Superintendent Troy Elwood updated on the Community Center roof repairs and stated project is almost complete.

Superintended Troy Elwood updated on the Old K-1 Building roof repairs and stated project to be completed soon.

Superintendent Troy Elwood recommended hiring summer help. A motion made by Trustee Rinehart and seconded by Trustee Byers authorized to hire two youth positons for summer help.
Roll Call
6 Ayes – 0 Nays – Motion Carried

President Murbarger discussed dates for Strategic Planning Meeting, village board agreed to set the Strategic Planning Meeting for April 2, 2016 at 9:00 AM.

Village board reviewed 2016 Mowing Bids.

A motion made by Trustee Byers and seconded by Trustee Miller to accept bid for Tract 1, Village Cemetery and award to Larry Lang for $80 per week. Trustee Fender voting no.
Roll Call
5 Ayes – 1 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Frye to accept bid for Tract 2, Water Plant awarded to Byers Mowing for $30 per week. Trustee Byers passed and Trustee Fener voted no.
Roll Call
4 Ayes – 1 Nays – 1 Abstain – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Frye to accept bid for Tract 3, K-1 Building and awarded to Byers Mowing for $65. Trustee Byers passed and Trustee Fender voted no.
Roll Call
4 Ayes – 1 Nays – 1- Abstain – Motion Carried

Attorney Barry Bright’s report on Bailey encroachment on cemetery grounds/possible litigation to be discussed in closed session.

A motion made by Trustee Miller and seconded by Trustee Frye to approve monthly bills.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion to enter into Executive Session was made by Trustee Rinehart and seconded by Trustee Frye at 7:35 PM for the purpose of approving last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.
Roll Call
6 Ayes – 0 Nays – Motion Carried

The Village Board of Trustees returned to open session at 8:12 PM on a motion by Trustee Miller and seconded by Trustee Stortzum.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Miller to approve Executive Session Minutes for February 11, 2016 recessed meeting with one correction.
Roll Call
6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Miller to approve Executive Session Minutes for February 18, 2016 reconvened meeting with no corrections. Trustee Stortzum abstain.
Roll Call
5 Ayes – 0 Nays – 1 Abstain – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Byers to authorize Attorney Barry Bright to set up meeting with village board for additional legal counsel concerning matters discussed in executive session.
Roll Call
6 Ayes – 0 Nays – Motion Carried

During open time village board discussed K-1 Building, and if any classrooms were available for rental to a non profit group.

A motion to adjourn made by Trustee Stortzum and seconded by Trustee Byers at 8:20 PM.
Roll Call
6 Ayes – 0 Nays – Motion Carried

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