March 18, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

March 18, 2010 SPECIAL MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with Trustee Rinehart, Trustee Fender, Trustee Miller, Trustee Leonard, Trustee Byers and Trustee Poehler in attendance, with President Murbarger being absent. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Village Engineer Mike Bridges, Beth Fancher of the Clay County Republican and Mike Shaw of South Central Planning Commission.

Attorney Barry Bright called the meeting to order at 6:02 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the March 18, 2010 Special Meeting. Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller. President Dale Murbarger was absent for this evenings’ meeting.

The first motion of the evening was to appoint a temporary Chairman to conduct this evenings’ meeting. Motion made by Trustee Fender to appoint Trustee Danny Miller as temporary Chairman, and Seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Abstain – Trustee Miller

Motion made by Trustee Rinehart to authorize Treasurer Bailey to move $50,000 from the Gas Fund to the Industrial Fund, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Mike Shaw from South Central Planning Commission then explained to the Board that if the Village wishes to go for a design grant in May, there must be a lot of work done between now and May 14, 2010. The surveys that Treasurer Bailey and Clerk/Collector Daws sent out are vital to obtaining any grant. The Board agreed that the project must start immediately as the Village will continue to lose money due to inflation and water loss. Village Engineer Mike Bridges stated that Rural Development requires interim financing for a short time during the construction process and because of where the Village’s water rates will be there is a very good chance that the Village would qualify for a grant from them as well. The preliminary reports for the Waterline Replacement Project will be addressed and approved at the April meeting. No motions were made, but the Boards’ consensus was that applying for either a CDAP Design Grant or a CDAP Construction Grant would delay the project by six months to one year, and any benefit of receiving a grant would be offset by additional water loss and inflation cost increases.

The next topic up for discussion was no streetlights being on Third Street. There have been complaints about this street being so dark. Some of the Trustees will check into this and report their findings at the April meeting.

Trustee Fender informed the Board of a meeting he has scheduled with Engineer Bridges and Greg Bible of Louisville Laundry and Video, on Monday, March 22, 2010 at 8:30 a.m. if anyone else wishes to attend. The meeting will be about the sidewalks in front of Greg’s business. Trustee Fender and/or Engineer Bridges will report to the Board at the April meeting.

Jeff Stanfield of Stanfield Construction asked Treasurer Bailey to inform the Board that the cost of the roof cap for the Rinehart Building will be $4,000. Motion to allow Jeff to finish up with the cap made by Trustee Fender, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The purchase of a new tractor for the Village shall be tabled until the end of the fiscal year due to no allotment within the appropriation.

Trustee Miller stated that the Village has advertised for bids for interim mowing. There are three tracts of land, Village Cemetery, Water Plant and Old Community Building on Erwin Street, which shall be bid separately. The bids are due April 8, 2010 by 4:00 p.m. and will be opened that evening at the regularly scheduled Board meeting. Bid to be awarded that evening as well.

Trustee Miller informed the Board that John Zink has interest in the trailer building located at 300 Erwin Street, better known as the old K-1 Building. There was a previous motion made at the March 11, 2010 meeting to allow the City to remove the building, but since then, Mr. Zink has expressed interest in the removal of the building. After some discussion, motion to allow John Zink to remove the trailer building and take out of city limits upon submitting a “Hold Harmless Agreement” to the Village, made by Trustee Fender, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Rinehart informed the Board that she will be out of town for the April 8, 2010 meeting, but may be able to attend electronically.

A motion to adjourn at 7:32 p.m. made by Trustee Fender, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

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Danny Miller

Trustee and Temporary Chairman

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Dale Murbarger

Village President

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Jodi L. Daws

Village Clerk

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Date

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