March 8, 2012 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

March 8, 2012 Regular Meeting

Open Session

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Byers, Trustee Leonard, Trustee Miller, Trustee Poehler and Trustee Fender in attendance. Trustee Rinehart entering this evenings meeting at 6:36 PM. Also in attendance were Attorney Barry Bright, Superintendent Rusty Harper, Treasurer Stephanie Bailey, Sheriff Jim Sulsberger, Village Engineer Mike Bridges, and Beth Fancher of The Clay County Republican, Chad Traub of the Advocate Press, Pat Garrett with WNOI Radio, and Becky Bunting with the Home Town Journal. Arriving at 6:28 Local resident of the Village Tim Jones.

President Murbarger called the meeting to order at 6:00 PM

Roll Call taken and the following Village authorities announced present at the beginning of the March 8, 2012 regular monthly meeting: President Dale Murbarger, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller. Trustee Jean Ann Poehler, PM and Trustee Gina Rinehart entering at 6:36 PM.

The first motion of the evening was to authorize Stephanie Bailey, Municipal Treasurer to take minutes for this evenings meeting. Motion made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion made to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion was then made to approve the February 9, 2012 Regular Meeting Minutes, February 15, 2012 Emergency Special Meeting Minutes and February 23, 2012 Special Meeting Minutes by Trustee Byers and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Sulsberger submitted the monthly police report, and indicated that it was a busy month with criminal cases, totaling 71 total complaints and $0.00 in fines.

The bids for mowing were then reviewed. After discussion, a motion made by Trustee Poehler was made to award mowing of Tract 1 – Village Cemetery to Steve Stortzum for $75.00 per mowing, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion made by Trustee Fender was made to award mowing of Tract 2 – Water Plant to Jordan Byers for $20.00 per mowing, seconded by Trustee Poehler with Trustee Byers abstaining due to a conflict of interest.

Roll Call

4 Ayes – 1 Abstain – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion made by Trustee Fender was made to award mowing of Tract 3 – K-1 Property to Jordan Byers for $60.00 per mowing, seconded by Trustee Poehler with Trustee Byers abstaining due to a conflict of interest.

Roll Call

4 Ayes – 1 Abstain – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The North Clay Post Prom Committee 2012 was donated $50.00 in support for the Post Prom Party on a motion by Trustee Fender and seconded by Trustee Miller, with Trustee Byers abstaining.

Roll Call

4 Ayes – 1 Abstain (Trustee Byers) – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The President informed the board that the Senior ladies would be given permission to use the Community Center at no charge to play dominoes providing that they abide by all Community Center regulations and restrictions, unless the Board had an objection, which none was made.

Quotes submitted to Superintendent Rusty Harper, by Pittsburg Tank and Tower for $17,950.00, Hydro-Vision Engineering for $14,850.00, Caldwell Tanks for $19,380.00, and Utility Service for 26,500, to extend the overflow at the 100,000 gallon water storage tank at the park were reviewed. It was noted that all quotes submitted were to be done with steel pipe except for the quote from Hydro-Vision and their quote was to be completed with PVC pipe. The board asked Engineer Mike Bridges if he was familiar with the companies that submitted quotes and he had worked with both Pittsburg Tank and Caldwell Tanks and felt either one would do a good job. A motion by Trustee Byers to accept the quote by Pittsburg Tank and Tower for $17,950.00 to run overflow pipe with steel and subject to Prevailing Wage documentation seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Jean Ann Poehler spoke for the Potter’s Shed on the update on the second story windows on the west side of the square, stating that The Potter’s Sheds’ windows were in good shape now. Treasurer Bailey spoke on behalf of Visible Changes Beauty Salon stating that Tim Mills, a local handyman and contractor had been upstairs and will be securing both the front and back windows of her building.

Treasurer Stephanie Bailey informed the Board that Fire Chief Todd Fender would like permission to use the K-1 building basement as an Emergency Storm Shelter to be made available for residents of the village to seek shelter any time a Storm Warning is issued for the village. Fire Chief Fender stated that one of the firemen would go to the K-1 building and unlock the building when a storm warning has been issued and they will have the responsibility of checking and relocking the facility when a warning has expired. Motion made by Trustee Miller to give this permission and seconded by Trustee Leonard, Trustee Rinehart entering meeting at 6:23PM abstained due to not hearing all the discussion.

Roll Call

5 Ayes – 1 Abstain – 0 Nays – Motion Carried

Trustee Rinehart entered the meeting at 6:23PM.

Resident Tim Jones arrived to view tonight’s proceedings at 6:28 PM.

The Village Board of Trustees both reviewed and passed an Ordinance to accept the highest bid for the property at 1030 Tanner Street, Louisville IL from Russell Atchison. Mr. Atchison residing at 120 Tanner St. wishes to purchase 1030 Tanner Street for $5,800.00 as this ground connects to his property. Motion made by Trustee Miller and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to adopt and enact the 2012 Revised Code of Ordinances of the Village of Louisville, with no substantive changes with a motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright updated the board on latest contract negotiations with EJ Water. Attorney Bright informed the board that EJ Water’s soft water capital project has now grown into a full expansion/renovation project, of which the soft water equipment is just a part. Bright felt that the Board had intended to pay its fair share of the soft water equipment, but not for any other expansions or renovations, and asked if the Board had any other intent. Consensus was made that the Board is only willing to pay for its share of the soft water equipment.

Village Engineer Mike Bridges informed the Village board that next month he would have water project plans and 2012 Motor Fuel, oil and chip ready for review.

Stephanie Bailey Village Treasurer and Rotarian spoke in open time informing the board that the Culpepper/Merriweather Circus will be arriving April 19, 2012 for a 5:00PM and a 7:30PM performance.

Motion to approve the regular monthly bills made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to go into Executive Session made at 7:00 PM by Trustee Byers and seconded by Trustee Leonard for review of previous Executive Session Minutes, Personnel, Lease, Sale and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 8:05 PM, Motion made by Trustee Fender and seconded by Trustee Miller, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the February 2012 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to authorize the Village President Dale Murbarger to negotiate the purchase of property as discussed in closed session made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 8:08 PM, Motion to adjourn, made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________

Dale Murbarger

Village President

_______________________

Stephanie Bailey

Village Treasurer/Minute Taker

_____________________

Date

*I herby certify that the above noted minutes were contained in the village records but were not signed by village officials by inadvertence. I further certify that village records indicate that the above noted minutes were approved by the then-current President and Village Board by proper motion made and approved.

Angela Stanfield Date

Village Clerk

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