May 08, 2014 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

May 08, 2014

 

The Village Board of Trustees met in Regular Session, those in attendance were, President Murbarger, Trustee Byers, Trustee Leonard and Trustee Fender, Trustee Rinehart, Trustee Miller and Trustee Poehler. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Rusty Harper, Engineer Mike Bridges, Treasurer Stephanie Bailey, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Britt Bailey with CCARS. Sheriff Andy Myers, Sally Rourk of Advocate Press were not in attendance. Britt Bailey left at 6:51. Trustee Fender left at 7:00 due to a North Clay First Responder Call.

President Murbarger called the meeting to order at 6:00 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the May 08, 2014 regular meeting: President Dale Murbarger, Trustee Gene Leonard, Trustee Troy Fender, Trustee Jean Ann Poehler, Trustee Danny Miller, Trustee Gina Rinehart and Trustee Nancy Byers.

Pledge of Allegiance followed.

A motion to approve the Agenda for May 08, 2014, by Trustee Miller and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to approve April 10, 2014 Regular Meeting Minutes and April 23, 30, 2014 Special Meeting Minutes made by Trustee Byers, and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Sheriff Andy Myers was absent due to numerous emergencies and provided Activity Report for March 2014 via fax.

A motion made by Trustee Miller and seconded by Trustee Poehler to approve proposal submitted from Kemper CPA Group LLP for professional services for the village audit and annual financial report. The proposed fees for the following terms will not exceed the following amounts for audit and annual financial report for three year proposal; 2014 proposed $11,500, second year 2015 proposed $12,125 and third year 2016 proposed $13,000.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges updated the board on the agreement with Environmental Management, Inc. regarding removal of residual petroleum contamination at the Louisville Service Station, 110 Route 45 North. A motion made by Trustee Fender and seconded by Trustee Byers to authorize Engineer Mike Bridges and Attorney Barry Bright to develop a counter proposal and present at next month’s meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Rusty Harper updated the board on the advancement of Waterline Replacement Project and stated that service line hookups were in progress with one third of the way complete.

Village board discussed MFT Oil and Chip. The board requested Engineer Mike Bridges and Superintendent Rusty Harper to assess village streets and present proposal for MFT Oil and Chip at next month’s meeting.

A motion made by Trustee Fender and seconded by Trustee Byers to approve animal and shelter service agreement with CCARS. The agreement submitted by Britt Bailey proposed $175 per month for animal control and shelter services aimed at dogs and cats only. Attorney Barry Bright will prepare official ordinance for approval at next month’s meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Leonard to authorize Superintended Rusty Harper to regulate village vehicles for the use of, on call and after hours emergency service calls, and allowing village employees to take village utility vehicles to their residence.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Leonard to approve request from the Clay County Farm Bureau to close north Church Street on July 26, 2014 from

2-8pm for an event.
Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger updated on the August 9, 2014 Village Block Party.

A motion made by Trustee Rinehart and seconded by Trustee Leonard to approve Clay County Advocate Press graduation advertisement for $45.
Roll Call

6 Ayes – 0 Nays – Motion Carried

Bill Techmiller from EJ Water was not in attendance to address the board regarding EJ’s Soft Water.

Village Board will begin the process of reviewing and updating the Village Code of Ordinance Book. President Murbarger provided each trustee with a copy of Code of Ordinance Book and instructed trustee’s to review and select five recommendations for the board to discuss, review and work towards any necessary revisions.

Motion made by Trustee Rinehart and seconded by Trustee Miller to approve the regular monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Fender left at 7:00 PM for North Clay First Responder emergency call.

A motion to enter into Executive Session was made by Trustee Miller and seconded by Trustee Byers at 7:03 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation. Trustee Fender absent.

Roll Call

5 Ayes – 0 Nays, Motion Carried

The Village Board of Trustees returned to open session at 7:16 PM on a motion by Trustee Miller and seconded by Trustee Leonard. Trustee Fender absent.

Roll Call

5 Ayes – 0 Nays, Motion Carried

A motion to approve Executive Session Minutes for March 13, 2014 and April 23, 2014 made by Trustee Miller and seconded by Trustee Poehler. Trustee Fender absent.

Roll Call

5 Ayes – 0 Nays, Motion Carried

A motion to adjourn by Trustee Byers and seconded by Trustee Poehler at 7:17 PM. Trustee Fender absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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