May 09, 2013 Minutes New Business

VILLAGE OF LOUISVILLE BOARD MINUTES

May 09, 2013 REGULAR MEETING

6:00 P.M.

(New Board)

 

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, Trustee Rinehart and Trustee Byers in attendance. Also in attendance were Clerk/Collector Angela Stanfield, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Superintendent Rusty Harper, Beth Fancher of Clay County Republican, Pat Garrett of WNOI and Mary Maxwell of The Hometown Journal.

Trustee Fender was absent due to a North Clay Fire Department call.

Trustee Nancy Byers, Trustee Gene Leonard, Trustee Danny Miller and President Dale Murbarger were sworn in by Clerk/Collector Angela Stanfield.

President Murbarger called the meeting to order at 6:10 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the May 09, 2013 monthly meeting: President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, and Trustee Danny Miller, with Trustee Troy Fender being absent for this evening’s meeting due to a North Clay Fire call.

President Murbarger requested to make a change to the agenda, carried over items from the “old business agenda” were to approve the bills and approve April 11, 2013 Executive Session Minutes. A motion to approve the revised agenda for “new business” made by Trustee Byers and seconded by Trustee Leonard. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

Sheriff Jim Sulsberger presented the Police Report.

Treasurer Stephanie Bailey discussed disability insurance proposals for village employees. A motion was made by Trustee Rinehart and seconded by Trustee Leonard to explore more options for a disability insurance policy. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

Treasurer Stephanie Bailey presented the Interim Financing Bids for Rural Development regarding the upcoming Waterline Project. Bids received were North Clay Banking for 1.75 percent, Clay County State Bank for 2.15 percent, Clay City Banking Company for 2.25 percent. A motion was made by Trustee Rinehart and seconded by Trustee Miller to accept the lowest bid of 1.75 percent from North Clay Banking for Interim Financing for Rural Development, subject to Rural Development approval. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

President Murbarger informed the board that he had approved the Graduate Ad with Clay County Republican for the amount of $28, the deadline was May 3, 2013.

Motion to approve Graduate Ad with The Hometown Journal for $42 by Trustee Rinehart and seconded by Trustee Miller. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

Engineer Mike Bridges updated the board on the Louisville Auto Wash Ditch Project.

Engineer Mike Bridges discussed MFT Oil and Chip, and advised the board to carrying over the Motor Fuel Tax funds to next year because of the upcoming waterline project. A motion made by Trustee Byers and seconded by Trustee Miller to carry over the MFT to next year. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

Engineer Mike Bridges updated the board on the water plant building and informed the board the extra funds from the waterline project grant can be used for a new water plant building. A motion made by Trustee Miller and seconded by Trustee Byers to have Mike Bridges proceed with bids. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

President Murbarger updated the board on the CEFS Head Start Agreement on renting the old K-1 Building. A motion was made by Trustee Miller and seconded by Trustee Leonard to authorize President Murbarger to negotiate rental amount for $2,000 with CEFS Head Start. Trustee Fender absent

5 Ayes – 0 Nay – 1 Absent – Motion Carried

Motion made by Trustee Miller and seconded by Trustee Byers to purchase a buffer for janitorial service at the old K-1 Building. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

President Murbarger updated the board on the Evening in the Village and stated the Village is hosting the 5K Run as a component of the Evening in the Village on June 22, 2013. The Village shall appoint the Victim Witness Coordinator/President to administer the run and to distribute any net proceeds to the Stop Women Abuse Now to assist victims of Domestic Violence. A motion was made by Trustee Rinehart and seconded by Trustee Byers to appoint President Dale Murbarger as Coordinator. Trustee Fender absent

Roll Call

5 Ayes – 0 Nay – 1 Absent – Motion Carried

In addition, Trustee Poehler announced free skating at the roller rink would be available for children in conjunction with the Evening in The Village.

Trustee Fender arrived at 7:15

President Murbarger shared with the board the news article from North Clay School Board meeting, and the validity of billing with the Village, regarding to the North Clay Grade School meter. President Murbarger asked clerk/collector Angela Stanfield to give an explanation of the billing issue with the North Clay School Grade School. Stanfield stated the computer program was not uploading the meter reads from the Sensus Meter Read Program into MSI Utility Billing Program for the past eight months. The meter was being read monthly by the hand held. Upon realizing the grade school was only charged for the minimum water usage for the past eight months, a manual meter read was ordered, and the school was notified of the situation. A phone call was placed to the North Clay Unit Office and informed them of the gallons of water not billed for over the past eight months, the account had only been charged for a minimum amount with a zero usage. The Unit Office stated they were aware of the zero usage on all previous bills and stated they were expecting a large bill. Stanfield contacted the MSI tech support and they will be advising the village through next months billing to rectify the issue. Treasurer Stephanie Bailey created a detailed bill for each month with the monthly meter reads from the Sensus Meter Read Program monthly reports.

Attorney Barry Bright presented ordinance:

ADOPTION OF AN ORDINANCE AUTHORIZING AND PROVIDING FOR AN ISSUE OF UP TO $1,000,000 WATERWORKS SYSTEM REVENUE BONDS OF THE VILLAGE OF LOUISVILLE, CLAY COUNTY, ILLINOIS, FOR THE PURPOSE OF PAYING A PART OF THE COST OF ACQUIRING, CONSTRUCTING, INSTALLING AND OPERATING WATERWORKS FACILITIES IN SUCH MUNICIPALITY, PROVIDING FOR THE PAYMENT, SALE AND DELIVERY OF SUCH BONDS, AND MAKING CERTAIN COVENANTS IN PROVIDING FOR THE OPERATION OF THE WATERWORKS SYSTEM OF THE MUNICIPALITY AND THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES TO BE DERIVED FROM THE OPERATION THEREOF

A motion was made by Trustee Leonard and seconded by Trustee Miller to approve ordinance.

Roll Call

6 Ayes – 0 Nay – Motion Carried

Donna Mason did not attend the meeting.

During open time there was discussion on the village cemetery mowing, purchasing annual flowers for the pock park, and repairs needed on concrete steps at the Marshal Clinic.

Trustee Poehler left at 7:40.

President Murbarger asked the board for consideration of restoring a picture from the Clay County Court House of John R Tanner, twenty-first Governor of Illinois. Motion by Trustee Fender and seconded by Trustee Miller to approve to restore the picture. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion to go into Executive Session made at 7:51 p.m. by Trustee Miller and seconded by Trustee Leonard for review of previous Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate, and Pending or Possible Litigation. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

At 9:00 p.m., Motion made by Trustee Miller and seconded by Trustee Leonard, to go back into Open Session. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Rinehart and seconded by Trustee Miller to approve Nita Noblet to purchase annual plants for the cost of $100 for the Pocket Park. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Fender and seconded by Trustee Miller to release Austin Iffert from school work program as of May 10, 2013 and hire Austin Iffert as summer employee as of May 13, 2013, and supply uniforms. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Byers and seconded by Trustee Miller to approve Aflac Insurance as a voluntary payroll deduction. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Rinehart and seconded by Trustee Miller to approve Disability Insurance coverage. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Fender to approve the April 11, 2013 Executive Session Minutes, seconded by Trustee Miller. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

Motion made by Trustee Fender and seconded by Trustee Miller to seal August 2011 through March 2013 Executive Session Minutes and make unavailable to the public. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

At 9:16 p.m., Motion to adjourn made by Trustee Byers and seconded by Trustee Leonard. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – 1 Absent – Motion Carried

 

_________________________

Dale Murbarger/Village President

_________________________ _________________________

Angela Stanfield/Village Clerk Date

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