May 12, 2011 New Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

May 12, 2011 REGULAR MEETING

6:00 P.M.

(New Board)

 

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, Trustee Rinehart and Trustee Byers in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Superintendent Rusty Harper, Bill Harrison, Beth Fancher of Clay County Republican, Pat Garrett of WNOI and Becky Bunting of The Hometown Journal.

Trustee Troy Fender was absent for this evening’s meeting.

Trustee Gina Rinehart and Trustee Jean Ann Poehler were sworn in by Clerk/Collector Jodi Daws.

President Murbarger called the meeting to order at 6:11 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the May 12, 2011 monthly meeting: President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, and Trustee Danny Miller, with Trustee Troy Fender being absent for this evening’s meeting.

The first motion was to approve the “new business” agenda with the addition of “Approve Bills” and “April 14, 2011 Executive Session Minutes”, made by Trustee Byers and seconded by Trustee Rinehart.

Roll Call

5 Ayes – 0 Nay – Motion Carried

1 Absent – Trustee Fender

Bill Harrison addressed the Board seeking approval for a mobile home permit. The 2002 mobile home will be a construction trailer and meets all code requirements. Mr. Harrison stated that he is unsure of the exact placement of the mobile home at the present time, but he assured the Board that all setback requirements would be met. Mr. Harrison also requested permission for the trailer to hook its utilities to the existing house located there. Motion to approve the mobile home permit made by Trustee Poehler and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

The April 2011 police report indicated 127 total complaints, 4 citations and $52.00 in fines.

Motion to approve Graduate Ad with The Hometown Journal for $20.40 and a Memorial Day Tribute Sponsorship with WNOI for $40 made by Trustee Rinehart and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

The Clay County Crusaders’ request for a donation was the next item up for review. Motion to approve a donation for $50 to the Clay County Crusaders made by Trustee Rinehart and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

The next topic on the agenda was to set a date for the budget meeting. President Murbarger stated that he will call a special meeting solely for this purpose so the entire board can be involved so everyone can have a better understanding of the process. After some discussion it was decided that it will either be on June 2, 2011 or June 6, 2011. Clerk Daws will notify the Trustees when a date has been confirmed.

Motion by Trustee Miller to approve the restructuring of two existing water and sewer bond loans into one, through First Midstate, Inc., that will save the Village an estimated $79,331 and provide them with a better interest rate. Motion seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Village Engineer Mike Bridges presented the Oil and Chip Bid Opening results to the Board. Larry Heurman of Montrose, Illinois presented a bid for $31,272 and Mt. Carmel Stabilization of Mt. Carmel, Illinois presented a bid for $31,858.50. The Engineer’s estimate was $32,838. Motion to award the Oil and Chip Project to the low bidder, Larry Heurman of Montrose, Illinois, for $31,272 made by Trustee Rinehart, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Engineer Bridges reported on problems of a roadway breaking up on Broadway Street and quoted a cost of $8,800 for materials only. Motion to approve the purchase of materials at a cost of $8,800, with Village Employees performing all labor, made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Superintendent Rusty Harper reported that the bypass on the 50,000 tower is now complete and everything appears to be running smoothly.

Superintendent Harper and Engineer Bridges will present the oil and chip at next month’s regularly scheduled meeting.

President Murbarger informed the Board that he and Treasurer Bailey are still working on obtaining bids for the B-Fit roof and will report to the Board as soon as they receive them. Murbarger asked if Superintendent Harper to take a look at the caps to see if they are leaking.

President Murbarger stated that he recently had a meeting with Bob Dow regarding the ongoing nuisance issues that we have going on. Mr. Dow wants to leave the small building that remains on the property located on Hickory Street. Murbarger wants the Nuisance Committee to follow up on this and make a decision as to what they wish to do.

The next topic up for discussion was the consideration of increasing our water rates. After a lengthy discussion, it was decided to increase the water and sewer charges for all customers, as well as the bulk water charges by twenty percent. Motion to approve Ordinance that allows for a twenty percent increase on water and sewer, as well as bulk water, effective with the June 5, 2011 billing cycle, made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Motion to raise the gas rate from $3.50 to $4.50 per 1,000 cubic feet, made by Trustee Miller and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

 

Treasurer Stephanie Bailey presented two options for the Village entrance signs for everyone to vote on. It was a tie. Trustee Fender will be the deciding vote and the signs will then be ordered.

President Murbarger and Treasurer Bailey presented information following a meeting with the Tourism Bureau. The Trustees all agreed that they would like to see the Village included in the Tourism magazine. Murbarger stated that he has an upcoming meeting planned with Clay County Board President, Sue Pettit, and will continue to keep everyone informed.

Attorney Barry Bright then led discussion concerning the Village’s Code Book Codification. Bright indicated that it had been many years since the book was originally done and had never been updated officially. The updates to the book have consisted of copying, cutting and pasting from the Ordinances as they have been approved and put into effect. After some discussion, it was decided to grant Clerk Jodi Daws overtime to accomplish this project.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Motion to approve the regular monthly bills made by Trustee Rinehart and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

A Motion to go into Executive Session for the purposes of reviewing April 14, 2011 Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate and Pending or Possible Litigation was made at 8:10 p.m. by Trustee Poehler and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

At 8:52 p.m., a Motion made by Trustee Byers and seconded by Trustee Miller, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

Motion to approve the April 14, 2011 Executive Session Minutes made by Trustee Miller, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

President Murbarger asked Superintendent Harper to contact Illinois Department of Transportation to ask them about getting a sign that says “Business District” to place somewhere by the Louisville Service Station.

President Murbarger indicated that the Nuisance Committee has a meeting scheduled for Tuesday, May 17, 2011 at 5:30 p.m. at Village Hall.

A Motion to adjourn the meeting made by Trustee Miller and seconded by Trustee Byers at 9:02 p.m.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

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