May 14, 2015 Minutes New Business

Village of Louisville

Meeting Minutes

6:00 PM

May 14, 2015

NEW BUSINESS

 

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Murbarger, Trustee Fender, Trustee Miller, Trustee Byers, Trustee Rinehart. Also in attendance were Attorney Barry Bright, Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Beth Fancher of Clay County Republican, Pat Garrett of WNOI, Steve and Emily Stortzum, Angie Frye, Chris Rinehart. Chris Rinehart and Emily Stortzum left at 6:52.

The swearing in of Trustee Gina Rinehart, Trustee Steve Stortzum and Trustee Angie Frye to the village board for term of four years.

President Murbarger called the meeting to order at 6:53 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the May 14, 2015 regular meeting: Trustee Danny Miller, Trustee Troy Fender, Trustee Gina Rinehart, Trustee Nancy Byers, Trustee Steve Stortzum and Trustee Angie Frye.

Pledge of Allegiance followed.

A motion made by Trustee Byers and seconded by Trustee Rinehart to approve the agenda for May 14, 2015 regular meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Rinehart to approve monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 

Sheriff Andy Myers of Clay County Sheriff’s Office provided the Activity Report for April, and left meeting early. Trustee Fender reported for Sheriff Andy Myers on the Vandalia Road speeding traffic issue, and stated new the new signage and additional patrol on Vandalia Road improved speeding traffic issue.

No motion made to consider East Richland High School Calendar Ad.

No motion made to consider Olney Central Contribution.

A motion made by Trustee Byers and seconded by Trustee Rinehart to approve $100.00 donation to Clay County Cancer Crusaders.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Fender to approve $20.00 donation to American Legion for poppies.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges presented MFT Oil and Chip estimate for $47,229.50. Superintendent Elwood stated that due to the waterline project the estimated cost was higher, and installation of a box culvert installed at the corner of Tanner Street and Vandalia to accommodate the Maschhoff’s Truck Wash facility traffic with estimated cost of $10,000 plus installation. A motion made by Trustee Miller and seconded by Trustee Fender to approve $50,000.00 for MFT Oil and Chip.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Elwood recommended Engineer Mike Bridges prepare proposal for repair and maintenance to the ditch at 148 Broadway Street. A motion made by Trustee Rinehart and seconded by Trustee Stortzum to authorize Engineer Mike Bridges to examine and make proposal at next months meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Troy Elwood discussed village sidewalk maintenance. Elwood’s recommendation is to remove all broken sidewalks and reform ditches in preparation for new sidewalks, with estimated construction time of two years. A motion to authorize Superintendent Troy Elwood to move forward with sidewalk maintenance was made by Trustee Rinehart and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Troy Elwood discussed summer help. Village board discussed guidelines for hiring summer help. Superintendent Elwood was authorized to advertise to accept applications for two part time summer help positions for up to 1,000 hours, covering maintenance/labor positions at $10.00 per hour, over age 18, and residency inside city limits. All hiring to follow village policies. A motion made by Trustee Rinehart and seconded by Trustee Miller to authorize Superintendent Troy Elwood to review applicants and recommend qualified candidates at next meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village board discussed roof maintenance for K-1 Building at 211 North Lynn Street.

Superintendent Elwood informed the board that the North Clay Banking Center concrete parking lot was going to be constructed over the village water main. Elwood informed North Clay Banking Center along with the Engineer/Contractor Pam Dodson that the concrete parking lot was being constructed over the village water main. Elwood will notify North Clay Banking Center that they will be responsible for any cost for replacement of concrete parking lot should a leak occur in the water main located under North Clay Banking Center concrete parking lot.

President Murbarger updated on August 15, 2015 Village Block Party.

President Murbarger suggested the board consider donating to the Clay County Historical Society, and stated David McPeak would attend the June meeting with a proposal.

Treasurer Stephanie Bailey stated FFA Alumni had requested for IDOT to place a sign in recognition of FFA accomplishment.

Other items discussed in open time were, Donald Powell, which did not attend, but inquired about credit refund for utility account, the village policy is to refund credits to CEFS only. Also discussed President Murbarger meeting with new trustee’s, and look at setting a date for budget meeting.

A motion to adjourn made by Trustee Fender and seconded by Trustee Frye at 8:36 PM.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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