November 10, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

November 10, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Village Engineer Mike Bridges, Pat Garrett of WNOI, Becky Bunting of The Hometown Journal, Bill Teichmiller of EJ Water, Trevor Bissey (Clay City’s Mayor), and Randy Zimdars.

Beth Fancher of the Clay County Republican entered the meeting at 6:26 p.m.

Trustee Gina Rinehart entered the meeting at 6:31 p.m.

President Murbarger called the meeting to order at 6:02 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the November 10, 2011 regular monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller, with Trustee Gina Rinehart being absent at this point in time.

The first motion of the evening was to approve this evenings’ agenda with the addition of “Discuss Unoccupied Mobile Homes” under the Attorney’s Report. Motion made by Trustee Miller and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion was then made to approve the October 13 Regular and October 24, 2011 Special Meeting Meeting Minutes by Trustee Leonard, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger submitted the monthly police report, with 106 total complaints, 1 written citations and $342.86 in fines. Sheriff Sulsberger stated that people are still receiving phone calls from solicitors asking for money. He encourages everyone to never give money over the phone, especially to someone or organization they do not know.

Randy Zimdars of Zimdars Heating, Air Conditioning and Appliance, came to explain the estimate for duct work that was reviewed at last month’s meeting. Randy estimates the work to cost somewhere between $8,000 and $9,000 due to the required prevailing wage rules. After discussion amongst the Board, it was decided for Zimdars to perform seasonal maintenance service to the furnace to ensure there are no problems before moving on with the duct work. Randy will perform the maintenance and report his findings to the Board upon completion.

Clay City Mayor Trevor Bissey then spoke to the Board about the progress of the Route 50 Four Lane Coalition. The Eastern section, between Lawrenceville and the Wal-Mart Distribution Center East of Olney, of the project is now underway. Phase I Engineering and the Environmental Impact Study are underway with the work expected to take two years to complete at a total cost of $3.4 million. It is funded by the $5 million the group has already secured. The project also now has the support of Illinois State Representative John Cavaletto who represents the district that includes Marion, St. Clair and Clinton counties. Mr. Bissey then thanked the Board for their past $1,000 donation to the coalition and asked if the Board would like to donate an additional $1,000 for the project. Bissey also presented a Resolution, seeking the Village’s support of the coalition and its efforts. Mayor Dale Murbarger stated that the Resolution will be reviewed and presented at the December 8, 2011 Regular monthly meeting. A motion to approve a donation for $1,000 to the Route 50 Four Lane Coalition made by Trustee Miller, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Beth Fancher of the Clay County Republican entered the meeting at 6:26 p.m.

Trustee Gina Rinehart entered the meeting at 6:32 p.m.

Bill Teichmiller of EJ Water then spoke to the Board regarding the contract extension with EJ that the Village needs in order to secure funding for the Waterline Replacement Project. During November’s meeting, Trustees were concerned about some provisions in the contract agreement that could potentially cost the Village millions of dollars in the event of an emergency. Teichmiller passed around an outline of the major principals of the contract extension for the Board’s review. Attached to the outline, was a spreadsheet of our “Minimum & Excess Water Volume Discount Schedule” and a “Take or Pay Anticipated Minimum Shortfall over 40 Years”. Teichmiller explained the provisions and indicated that none of them would put the Village at risk for a substantial payout. The contract will be further reviewed and be presented at the December Regular monthly meeting for approval.

Motion to approve an Ordinance that adds Vienna, Illinois and Lemoni, Iowa as new members to Interstate Municipal Gas Agency made by Trustee Rinehart and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges presented a proposal from Pittsburg Tank and Tower Maintenance Co., Inc. for an extended warranty program for the 100K water tower for the Board to review. Along with that, Mike also distributed an estimate from Caldwell Tanks for a maintenance program and an estimate for necessary repairs and painting for the 100K elevated water tower. After much discussion, it was decided for this will be tabled for the time being. Engineer Bridges also presented blueprints, showing three different options, for a new curb ramp, sidewalk and parking located by the old NAPA building. This, too, was tabled for now until we know what will happen with the NAPA building.

Superintendent Rusty Harper passed around a copy of a one-year contract from Corpro for cathodic corrosion control. Motion to approve the Corpro contract made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Illinois Department of Transportation sent in permits that require the Clerk’s signature. The permit(s) would allow them to drill six monitoring wells located around the Louisville Service Station, Route 45. The wells will monitor potential ground water contamination following the removal of the fuel storage tanks. Motion for Clerk Jodi Daws to sign the requested permits from IDOT and send made by Trustee Fender, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Dale Murbarger informed the Board that the Village received two letters from Mediacom. One was concerning the cable television rates. Mediacom customers will see increases between $.55 and $3.00 per month depending on the package that they have. The new prices will take effect December 15, 2011. The other letter was to inform everyone that Mediacom will no longer be offering the Digital Plus tier and Sports Pak tier to new customers. Current Digital Plus tier and Sports Pak customers will continue to receive content at the current monthly rate.

President Murbarger updated the Trustees on the property located at 530 Broadway Street. Someone has purchased the mobile home sitting on the property since last month and is attempting to make the necessary repairs so they can move in.

Attorney Barry Bright presented the Tax Levy for Fiscal Year 2012 which calls for a 4.97% increase from last year. The Village will take in an additional $4,900 for a total of $103,492 for the 2012 Fiscal Year. Motion to approve Fiscal Year 2012 Tax Levy made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then presented an Ordinance making additional amendments to the general penalties and enforcement provisions of the Municipal Code. Bright explained that the Ordinance amends how property owners can be fined and sanctioned for Nuisance violations. Motion to approve Ordinance made by Trustee Leonard and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright then asked if the Board would have any interest in an Ordinance that would prevent dogs from blocking the meter reader. The Village has never had a problem with this type of issue; therefore there was no interest from the Board at this time. Bright then presented a copy of the Village of Clay City’s code regarding unoccupied mobile homes. After discussion, it was decided for Attorney Bright to come up with an Ordinance to be presented at the December 2011 Regular monthly meeting.

Motion to approve the regular monthly bills made by Trustee Fender and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Stephanie Bailey indicated that Andy England of England’s Custom Coating has been on the Old NAPA Building roof to repair everything he thought may be causing it to leak. Bailey stated that England went above and beyond of what the company warranted.

A Motion to go into Executive Session made at 8:51 p.m. by Trustee Byers and seconded by Trustee Leonard for review of previous Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 9:09 p.m., Motion made by Trustee Miller and seconded by Trustee Leonard, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Nancy Byers asked Attorney Bright how he was coming along with the Nuisance properties. Bright stated that he has been consumed with working on the EJ Water contract and has not had much of a chance to work on these.

Motion made by Trustee Fender to approve October’s Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 9:13 p.m., Motion to adjourn, made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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