November 12, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

November 12, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Byers, Trustee Miller, Trustee Poehler, and Trustee Fender in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Beth Fancher of Clay County Republican, Becky Bunting of Hometown Journal and Pat Garrett of WNOI. Trustee Rinehart entered the meeting at 6:08 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the November 12, 2009 monthly meeting. President Dale Murbarger, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender, Trustee Jean Ann Poehler, and Trustee Danny Miller.

The first motion of the evening was to approve October’s regular minutes. Motion made by Trustee Fender and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Poehler then made a motion to approve the agenda for this evening, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Sulsberger presented the monthly police report for October 2009 for review, with 93 total complaints, 6 citations and $213.84 in fines.

A letter from North Clay asking for a donation to support the “Adopt a Family for Christmas” was reviewed by the Board. Trustee Byers made a motion to approve a donation in the amount of $100.00 that was seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Next up for review was the risk management insurance renewal from Illinois Municipal League Risk Management Association. There was a 9% increase over last year due to litigation and adding the Community Courtyard to the policy. Motion to approve Option #1 for $21,864.15 for the 2010 annual contribution made by Trustee Fender, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – 1 Abstain – Trustee Rinehart

Motion Carried

The board then reviewed a letter from USDI for our gas rate analysis. USDI’s recommendation was that we raise our rate to $3.00 above the actual cost of gas, but we are being charged $3.21. After much discussion, a motion was made by Trustee Miller to allow Attorney Bright to prepare an ordinance that will increase the natural gas utility for Louisville to $3.50/MCF. Motion seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger gave an update concerning the Broadway Street sidewalk project. He informed the board that the paperwork was recently signed and that the Fulfer’s will start as soon as it is filed and completed.

Village Engineer Mike Bridges then updated the board on Broadway Street. He stated that we can, indeed, use MFT funds for this and can be done the same as Chestnut Street project. Motion for Mike to draw up specs for the use of concrete rather than asphalt made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion was North Clay Banking Center (Flora Bank & Trust) wanting to vacate alley (Lincoln Street) located between Johnson Street and Garden Street due to wanting to concrete the entire facility. Trustee Miller stated that there is no problem with the telephone line or the new plastic gas line, but said he still needed to get in touch with Mediacom. Trustee Miller also stated that Mrs. Pierce said it was okay with her to close the alley, but he had not yet gotten in touch with Mr. Baker. Motion to authorize attorney to prepare an ordinance vacating Lincoln Street between Johnson and Garden Street, reserving in utilities easement, pending Mr. Baker’s approval to proceed made by Trustee Miller, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Bailey explained situation with our existing health insurance with Unicare. We have the option to find new insurance with whomever we choose or switch over to BlueCross BlueShield of Illinois with no break in coverage and without requiring evidence of insurability. Motion to approve swap to BlueCross BlueShield of Illinois made by Trustee Poehler. Motion seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic was the Community Courtyard signposts. Trustee Byers stated that she and Trustee Rinehart are looking at signs, benches, etc. this evening and will get prices and report at the next meeting. President Murbarger stated that North Clay Banking Center and Louisville Banking Company would purchase one item each for donation to the Courtyard. Treasurer Bailey reported that someone fell at the Courtyard, on the steps, and that the insurance adjuster will be coming out to let us know what we need to do at this point to make the steps safer.

Superintendent Harper reported on what happened today with a water main break that caused the entire Village of Louisville to be without water for most of the day. The break was located on Magnolia Street with a large crack and a break at the tee. The Village currently has water back on, but there is very little pressure right now. He stated that it would take approximately 12-15 hours for the water pressure to build back up in one tower. The pressure should be back up by tomorrow sometime.

Trustee Byers inquired about the tractor accident situation at the sewer lagoon. Treasurer Bailey explained that they are still in the process of repairing the tractor and that we have not yet heard anything further concerning the insurance company’s proposed settlement.

Treasurer Bailey will check with the caterer and poll everyone to decide on a date for the Village Christmas party.

Motion made by Trustee Byers to approve a $100.00 Christmas bonus for each Village employee, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then brought the Board up-to-speed concerning the new Freedom of Information Act (FOIA) law. He explained that this will go into effect on 01/01/2010 and that there will have to be an officer appointed and training completed to fulfill this requirement, in addition to attending a meeting. Clerk Daws will attend a brief meeting concerning this in December. Attorney Bright also stated that both Treasurer Bailey and Clerk Daws would have to be trained so the Village will have a backup.

The next topic of discussion was the proposed cemetery oversight law. Attorney Bright explained that the Village of Louisville would not be impacted too much due to the interim. He also stated that the Village will be exempt from this, but we will have to apply for the exemption if the law should pass.

Attorney Bright then updated the Board concerning the work experience program with IDHFS. He stated that he spoke with Connie Waldrop concerning this and she stated that they would make no changes to the contract what so ever. For example, he stated that the Village could be pulled into a grievance procedure that would require the Village to testify at the Village’s expense. After some discussion, everyone agreed that it is too much liability for the Village and that the Village will not utilize this program.

The tax levy was the next item up on the agenda. Attorney Bright stated that the amount of increase is $3,490.00 with a new total of our tax levy being $93,982.00.

Motion to adopt the tax levy with a 4.9% increase made by Trustee Fender, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the monthly bills made by Trustee Rinehart, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Rinehart then gave an update concerning H1N1. The Clay County Health Department was apparently administering the shot to everyone who asked for it and was not supposed to be doing so. They received word from the state that they were not to be doing this. However, they will still be administering it at the schools as originally planned.

A Motion to go into Executive Session for the purposes of reviewing last months’ Executive Session minutes and the rental and/or lease of property, was made at 7:50 p.m. by Trustee Miller and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Fender exited the meeting at 8:23 p.m. due to a fire call.

At 8:42 p.m., a Motion made by Trustee Poehler and seconded by Trustee Miller, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

A Motion made by Trustee Poehler to approve Octobers’ Executive Session Minutes, seconded by Trustee Miller.

Roll Call

4 Ayes – 0 Nays – 1 Pass, Trustee Rinehart

Motion Carried

1 Absent – Trustee Fender

Attorney Bright then explained the telecommunication and electrical tax ordinances. After a lengthy discussion, Motion made for Attorney Bright to begin preparing the ordinances with an increase by 6% for the telecommunications tax and an increase in the electrical tax by 5% by Trustee Byers, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

A Motion to recess this meeting until Tuesday, November 17, 2009, made by Trustee Miller and seconded by Trustee Leonard at 9:00 p.m.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Fender

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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