November 12, 2015 Minutes

Village of Louisville

Meeting Minutes
6:00 PM
November 12, 2015

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum, and Trustee Angie Frye. Also in attendance were Attorney Barry Bright, Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Beth Fancher of Clay County Republican and Pat Garrett of WNOI, Jean Bailey of the Genealogy Society, Kristen Logan of the Clay County Farm Bureau. Trustee Nancy Byers arrived at 6:03, Trustee Gina Rinehart arrived at 6:15. Elam Lewis arrived at 6:36 to deliver the Clay County Sheriffs Report.

President Murbarger called the meeting to order at 6:00 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the November 12, 2015 regular meeting: President Dale Murbarger, Trustee Danny Miller, Trustee Troy Fender, Trustee Steve Stortzum, and Trustee Angie Frye. Trustee Byers and Trustee Rinehart absent.

Pledge of Allegiance followed.

A motion made by Trustee Miller and seconded by Trustee Frye to approve the agenda for November 12, 2015 regular meeting. Trustee Byers and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

A motion made by Trustee Frye and seconded by Trustee Fender to approve the regular monthly meeting minutes for October 08, 2015 regular meeting and October 22, 2015 special meeting minutes with no changes. Trustee Byers and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

A motion made by Trustee Frye and seconded by Trustee Fender to approve monthly bills. Trustee Byers and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – 2 Absent – Motion Carried

Trustee Byers arrived at 6:03

Trustee Rinehart arrived at 6:15

Kristin Logan of the Clay County Farm Bureau informed the board of the Farm Bureau’s Holiday Affair in the Village on Saturday, November 21, 2015 at North Clay High School, featuring a craft and quilt show. In addition, local businesses will be open; The Potter’s Shed, Glamour Farms, and Debbie Lamb. Kristin Logan asked the board to consider donating to the Holiday Affair in the Village. A motion made by Trustee Miller and seconded by Trustee Frye to donate $100 for advertisement to the Clay County Republican for the event.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Jean Bailey of the Clay County Genealogy Society presented repair costs for their building located at 114 South Church Street. The damage is located at the shared wall at the village community courtyard, and was reported in the structural engineers report that the village could be liable for partial repair costs. Village board authorized Superintendent Elwood to check on repair costs for the village.

Sheriff Andy Myers was unable to attend the meeting due to numerous accidents. The Clay County Sheriff’s Office Activity Report for October was delivered by Elam Lewis at 6:36 pm.

No motion made to consider advertisement in the Dieterich Holiday girls and boys basketball tournament.

A motion made by Trustee Miller and seconded by Trustee Frye to donated $500 to the North Clay Adopt a Family Program.

Roll Call

6 Ayes – 0 Nays – Motion Carried

No motion made to consider donation for Olney Central College Foundation Fund Drive.

Treasurer Stephanie Bailey reported the new L.E.D snowflake Christmas lights and brackets are in and ready to be put up in the village.

Engineer Mike Bridges presented Pay Estimate No. 10 for $79,212.19 for Waterline Replacement Project 2012. A motion made by Trustee Fender and seconded by Trustee Byers to approve Pay Estimate No. 10 for $79,212.19.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges presented Change Order No. 11 for $3,549 for Waterline Replacement Project 2012, to revise contract quantities to actual installed quantities and to increase the calendar days to the project to extend to July 30, 2016. A motion made by Trustee Rinehart and seconded by Trustee Frye to approve Change Order No. 11.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Troy Elwood discussed different upgrades that would be advisable for the water meter system.  A motion made by Trustee Byers and seconded by Trustee Miller to proceed with new water meter system upgrade for approximately $5500.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Troy Elwood discussed extending water main west from Tanner Street. A motion made by Trustee Fender and seconded by Trustee Byers to authorize Superintendent Troy Elwood to negotiate easements for the extension of water main west from Tanner Street and present at next month’s meeting.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger gave and update on the Enterprise Zone application.

President Murbarger gave an update on the Clay County Republican building, regarding the collapsed back wall located at 126 Church Street.

President Murbarger gave an update on survey project for 505 Route 45 property, which is owned by Bill and Jean Bailey. President Murbarger stated the survey is in progress.

A motion made by Trustee Rinehart and seconded by Trustee Fender to approve $100 net after taxes Christmas bonus to all village employees.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village board discussed possible village employee and village board Christmas party.

Attorney Barry Bright presented ordinance establishing Enterprise Zone within the Village of Louisville, Illinois. A motion made by Trustee Miller and seconded by Trustee Frye to approve the ordinance.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry presented ordinance approving an Intergovernmental agreement between the City of Flora, The Village of Clay City, The Village of Louisville, The Village of Xenia and The County of Clay to Establish an Enterprise Zone. A motion made by Trustee Frye and seconded by Trustee Miller to approve the ordinance.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright and Village board discussed the possible Tax Levy ordinance increase in light of possible tax levy freeze in 2016 and 2017. Village board discussed the need to increase the tax levy more than five percent. Village wanted time to think about tax levy increase, so they decided to recess the meeting and reconvene November 18, 2015.

During open time Village board discussed garbage disposal contract, new warehouse remodeling costs, water plant, new pump station, and North Clay Park board lease, but no final action taken on any of these issues.

A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Frye at 8:45 PM for the purpose of approving last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Village Board of Trustees returned to open session at 8:53 PM on a motion by Trustee Miller and seconded by Trustee Stortzum.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Stortzum to approve Executive Session Minutes for September 10, 2015 Regular Meeting with no changes and October 22, 2015 Special Meeting with one correction.

Roll Call

6 Ayes – 0 Nays – Motion Carried  

A motion at 9:04 made by Trustee Miller and seconded by Trustee Fender to recess November 10, 2015 Meeting and reconvene on November 18, 2015 at 6:00 PM.  

Roll Call

6 Ayes – 0 Nays – Motion Carried

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