November 13, 2014 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

November 13, 2014

 

The Village Board of Trustees met in Regular Session, those in attendance were President Dale Murbarger, Trustee Byers, Trustee Fender, Trustee Miller and Trustee Leonard. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Troy Elwood, Engineer Mike Bridges, Treasurer Stephanie Bailey and Beth Fancher of Clay County Republican. Trustee Rinehart arrived at 6:05 and Mary Maxwell of Advocate Press arrived at 7:22 and Pat Garrett of WNOI arrived at 7:20. Trustee Poehler was absent. Sheriff Andy Myers delivered monthly police report prior to meeting.

President Murbarger called the meeting to order at 6:02 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the November 13, 2014 regular meeting: Trustee Danny Miller, Trustee Troy Fender, Trustee Gene Leonard, and Trustee Nancy Byers.

Pledge of Allegiance followed.

A motion to approve amended Agenda for November 13, 2014, items added to the agenda, to discuss all Maschoff’s utilities and discuss village utility truck, made by Trustee Byers and seconded by Trustee Leonard. Trustee Poehler and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

A motion made by Trustee Miller and seconded by Trustee Byers to approve October 9, 2014 Regular Meeting Minutes. Trustee Poehler and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

The Clay County Sheriff’s Office Activity Report for October 2014 was reviewed by the village board, Sheriff Andy Myers was not in attendance due to the county board meeting.

No motion made to consider advertisement in the Dieterich Holiday Girls and Boys Basketball Tournament.

A motion made by Trustee Rinehart and seconded by Trustee Miller to approve donation for North Clay Adopt a Family Program for the amount of $500. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Engineer Bridges updated the board on Waterline Replacement Project, he stated the final inspection came with several items for the contractor to complete within two weeks.

Engineer Bridges also stated the Clay County Water Interconnect construction would begin since the fields have been harvested.

Engineer Bridges updated the board on the Louisville Service Station, Rural Development approved the Change Order and is requiring an EPA permit first.

A motion made by Trustee Byers and seconded by Trustee Fender to approve estimate from Zimdars A/C and Appliances for installation to replace north AC Unit at K-1 Building for the amount of 2,385.00. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Superintendent Troy Elwood and village board discussed Maschoff’s new truck wash facility and the installation of village utilities. A motion made by Trustee Fender and seconded by Trustee Miller to approve village personnel to install various village utilities for the Maschoff’s Truck Wash Facility, including various laterals and tap-ons, to be subject to TIF reimbursement. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Superintendent Troy Elwood informed the board the gray Ford F-150 truck was in need of repair work. Village board discussed repair options and costs, and a motion made by Trustee Miller and seconded by Trustee Rinehart to approve Schmidt Ford in Salem estimate of $3,5000 for transmission repair and $800 seat repair cost for the gray Ford F-150 truck. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Rinehart and seconded by Trustee Miller to authorize Superintendent Troy Elwood to seek proposals for new utility truck for review at next month’s meeting. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

President Murbarger reported on nuisance properties and asked attorney to review pictures and progress of nuisance properties.

President Murbarger discussed the village website and suggested to invite Joe Smith with Compass Web Studio to offer proposal to create and maintain a new village website.

President Murbarger discussed a request to vacate alley between 215 Tanner Street and 135 Tanner Street, due to parking issues. No action taken regarding vacating that alley. Attorney Barry Bright was instructed to inform resident of the ordinance violation of parking in alleyway.

 

A motion made by Trustee Byers and second by Trustee Rinehart to approve ordinance to annex 0.40 acres owed by Farron Frutiger located at 620 West Street. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Rinehart and seconded by Trustee Leonard to approve ordinance for CCARS contract for renewal for $175 a month from October 2014 through September 2015. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Byers and seconded by Trustee Fender to approve 2014/2015 Tax Levy Ordinance with 4.9% increase. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

During open time Treasure Stephanie Bailey stated utility bills have been delayed in the postal system for bulk mail. Bailey suggested sending bills first class and board agreed.

Treasurer Stephanie Bailey also announced December 13, 2014 from 1-3 PM Santa will come to the village.

A motion to enter into Executive Session was made by Trustee Rinehart and seconded by Trustee Fender at 7:50 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

The Village Board of Trustees returned to open session at 8:23 PM on a motion by Trustee Fender and seconded by Trustee Leonard. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion to approve Executive Session Minutes for October 09, 2014 Regular Meeting, made by Trustee Fender and seconded by Trustee Miller. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Motion made by Trustee Fender and seconded by Trustee Rinehart to send letter to IMRF of explanation of Rusty Harper wage increase for May 1, 2014 thru September 30, 2014 for the purpose of training the new superintendent. Trustee Poehler absent.

Roll Call

5 Ayes – Nays – Motion Carried – 1 Absent

Motion made by Trustee Fender and seconded by Trustee Rinehart to approve the regular monthly bills. Trustee Poehler absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion to adjourn by Trustee Fender and seconded by Trustee Rinehart at 8:29 PM. Trustee Poehler absent.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 1 Absent

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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