November 4, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

November 4, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Fender, Trustee Leonard, Trustee Miller, Trustee Poehler in attendance, with Trustee Rinehart and Trustee Byers being absent for this evening’s meeting. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Village Engineer Mike Bridges, Deputy Jeremy Childers and Susie Jaynes of Illinois Municipal League.

Pat Garrett of WNOI entered the meeting at 6:02 p.m.

Trustee Byers entered the meeting at 6:04 p.m.

Trustee Gina Rinehart entered the meeting at 6:32 p.m.

President Murbarger called the meeting to order at 6:00 p.m. Roll Call taken and the following Village Authorities announced present at the beginning of the November 4, 2010 monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Troy Fender and Trustee Danny Miller. Trustee Gina Rinehart and Trustee Nancy Byers were absent.

The first motion of the evening was to approve this evenings’ Agenda made by Trustee Miller and seconded by Trustee Fender.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Byers

Motion to approve the October 14, 2010 Regular Meeting Minutes and October 27, 2010 Recessed Meeting Minutes made by Trustee Leonard and seconded by Trustee Fender.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Byers

Deputy Jeremy Childers the monthly police report, with 81 total complaints, 5 citations and $302.70 in fines.

Trustee Byers entered the meeting at 6:04 p.m.

 

Susie Jaynes of Illinois Municipal League presented a proposal in the amount of $23,836 for property/casualty plus an additional $1,100 for gas alliance, to the Board. The Board took the proposal under advisement and will make a decision at the December 9, 2010 meeting.

Trustee Fender exited the meeting at 6:14 p.m. due to a First Responder Call.

Trustee Fender entered the meeting at 6:22 p.m. ~ returned from First Responder Call.

Trustee Gina Rinehart entered the meeting at 6:32 p.m.

 

The next topic up for discussion was the Audit Recommendation Letter from Dennis Grahn, CPA, which led to four Motions that follow. Motion to write off the three accounts as listed in Grahn’s recommendation letter, by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Pass – Trustee Rinehart

Motion to purchase a digital camera with video recording capability for assistance with inventory, made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to authorize Dennis Grahn to spot check cash on hand as well as accounts receivables made by Trustee Byers and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to increase garbage rate from $7.80 to $8.80 per month for garbage only customers made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges indicated that he is still currently waiting on an estimate from a rhino lining company for the roof repair on the 100 K surface tank. Bridges informed the Board that he would have this ready for the next Board Meeting scheduled for December 9, 2010.

President Dale Murbarger commended FS for taking action to reduce the dust at the elevator. Murbarger indicated that they applied calcium chloride for a short-term fix and they will be more than happy to work with the Village to correct the problem prior to next harvest season.

President Murbarger then stated that the Village received a letter from Mediacom informing them the cable TV rates for Louisville customers will raise $2 for basic cable, $1 for expanded and $3 for the family plan.

CEFS sent correspondence to the Village along with a contract that they wanted signed by the Board. After discussion, it was decided to allow CEFS to continue to operate its Meals-On-Wheels Program out of the Village’s Community Center on a month-to-month basis, but not enter into a contract with them. The reason for not entering into a contract is because the Village does not want to be constrained by a lengthy agreement and may end up selling the property at some point. Motion by Trustee Rinehart to authorize President Murbarger to send a letter to CEFS stating that the Village will not enter into a contract, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger also addressed the Fall Harvest Fesitival Parade, saying that there are areas that present a potential danger with the crowd getting too close to the parade. Other Trustees agreed with this and the issue will be addressed prior to next year’s parade. Everyone agreed that the Fall Festival was a huge success and issued kudos to the committee for his or her efforts. The Red Brush Christian Youth Group volunteered clean up after the festival and did an outstanding job. This led to a Motion made by Trustee Miller, to donate $100 to the Red Brush Christian Youth Group for a pizza party of something of the like, as the Village’s way of saying thanks, seconded by Trustee Byers.

Roll Call

5 Ayes – 1 Nay – Motion Carried

1 Nay – Trustee Leonard

Trustee Leonard voted no not because he was against the donation, but rather to avoid any possible conflict of interest, because he knew that the Youth Group would not want, or expect any type of compensation for their efforts.

Treasurer Stephanie Bailey passed around a quote from Effingham Signs and Graphics as well as samples for the city entrance signs. “Welcome to Historic Louisville” needs to be added to the sign and the Trustees asked Bailey to find out how much the beautification committee is able to donate towards this project. Treasurer Bailey will check into this as well as request the addition and get an updated quote to present at next month’s meeting so a final decision can be made.

Attorney Barry Bright then presented an Ordinance to Prohibit Animals in the Village of Louisville Except for Dogs and Cats, to the Board. Bright explained the exceptions that are allowed within the Ordinance, which are dogs, cats, mammals/reptiles small in size that are usually confined in a cage and kept inside, animal shelters, vet clinics, education institutions, or someone who has a state or federal license. In addition, the Mayor, at his discretion, can grant temporary exceptions in writing. The Ordinance will be published to educate the public concerning its provisions. Motion to approve the Ordinance made by Trustee Fender and seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then presented the Tax Levy Ordinance and explained there was a 4.9% increase from last year. This is about $4,610 more than last year’s for a total levy of $98,592. Motion to approve this, made by Trustee Fender and seconded by Trustee Leonard.

6 Ayes – 0 Nays – Motion Carried

President Dale Murbarger asked the Board if they wanted to have a 3rd Annual Block Party in 2011. Everyone agreed to have the party. Clerk Daws will check with Mike Porter to see when he is available in August as well as find out what other activities are going on in the county in August.

Trustee Rinehart asked about the bill from Meagher Signs and Graphics as well as the bill from Kincaid Advertising. Treasurer Bailey indicated the bill from Meagher’s was for signs for President Murbarger’s car going through the Fall Festival parade and that the bill from Kincaid’s was for coats for Harry Winterrowd and Jodi Daws. Motion made by Trustee Fender to approve the monthly bills, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to go into Executive Session for the purpose of reviewing the October 14, 2010 Executive Session Minutes as well as the October 27, 2010 Recessed Meeting Executive Session Minutes, Personnel and Lease and/or Purchase of Real Estate, made at 7:54 p.m. by Trustee Rinehart, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart, seconded by Trustee Miller, at 8:44 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Miller to approve the October 14, 2010 and October 27, 2010 Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 

Attorney Barry Bright stated that Clay County Water did not approve the agreement that we presented to them. They wanted it exactly the way they originally presented it stating that the Village would charge the standard bulk water rate. Attorney Bright will change it back to the original form and present at next month’s meeting for approval.

Trustee Poehler asked about adult use stores expressing a concern that one may be put up within City Limits. Attorney Bright stated that these types of stores that serve alcohol cannot be within 100’ of a church, etc., so people are very limited anyway. Bright further explained that we could totally outlaw any adult uses within our Village if they have some place else to go to such as outside of City Limits, but that we have to get this done before the county outlaws it. If we do not give people some other place to go then we are in violation of their First Amendment Rights. After much discussion, it was decided for Attorney Bright to prepare an Ordinance that would prohibit adult use stores and tattoo parlors and present at next month’s meeting.

At 8:54 p.m., Motion to adjourn made by Trustee Miller, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

________________________

Date

Comments are closed