October 08, 2015 Minutes

Village of Louisville
Meeting Minutes
6:00 PM
October 08, 2015

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum, Trustee Angie Frye, Trustee Nancy Byers and Trustee Gina Rinehart. Also in attendance were Attorney Barry Bright, Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Sherriff Andy Myers of Clay County Sheriff’s Department, Beth Fancher of Clay County Republican and Pat Garrett of WNOI.

President Murbarger called the meeting to order at 6:03 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the October 08, 2015 regular meeting: President Dale Murbarger, Trustee Danny Miller, Trustee Troy Fender, Trustee Gina Rinehart, Trustee Steve Stortzum, Trustee Nancy Byers and Trustee Angie Frye.

 Pledge of Allegiance followed.

A motion made by Trustee Frye and seconded by Trustee Rinehart to approve the agenda for October 08, 2015 regular meeting.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

A motion made by Trustee Byers and seconded by Trustee Rinehart to approve the regular monthly meeting minutes for September 10, 2015 with one change, the variance at 915 Vandalia Road agenda item, Trustee Byers voted no.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 Sheriff Andy Myers of Clay County Sheriff’s Office presented the Activity Report for September. Village board discussed conceal and carry regulations with Sheriff Andy Myers.   

Engineer Mike Bridges updated on Waterline Replacement Project 2012. Haier Plumbing & Heating Inc., has begun the Interconnect project and scheduled to be complete by next week. Bridges stated materials have been delivered for start of Service Station project. Superintendent Troy Elwood voiced concerns with the Pump Station project being completed during the winter months and Engineer Mike Bridges contacted Rural Development and they will allow for another change order for extension of calendar days to the project to agree for Haier Plumbing to complete work in the spring.   

Superintendent Troy Elwood updated on the village burn pile. Village board discussed options regarding how to keep unauthorized materials from being dumped at the village burn pile. Clay County Sheriff Andy Myers offered assistance to help patrol the burn pile.  President Murbarger expressed appreciation to Sheriff Andy Myers for all his assistance to the village. Village board will continue to seek ideas to improve unauthorized dumping at village burn pile.

Trustee Byers inquired about clean up on the south side of old jail.

President Murbarger gave an update on the Clay County Republican building, regarding the collapsed back wall located at 126 Church Street. The Structural Engineer examined the Clay County Republican building and the rest of buildings located on the west side of square. The structural engineer report indicated the building was unsafe for village employees to begin cleanup of the debris from the collapsed wall located in back ally. Superintendent Elwood provided a copy of report to Lyndall Smith, owner of Clay County Republican for his review and his insurance company review. Superintendent Elwood also presented the information to Jean Bailey of the Genealogy Society.  President Murbarger stated that the debris from the collapsed wall located in the back ally was cleaned up by good samaritans. Superintendent Troy Elwood was contacted by general contractor with experience in tuck pointing, John Spencer, with concerns of the lose bricks on the west side of the square. Spencer began the tuck pointing at 166 South Church Street, and noticed the need for tuck pointing on the rest of the buildings on the west side of the square, and he voiced concerns to Superintendent Troy Elwood. Elwood contacted businesses and informed them of John Spencer’s tuck pointing services.

President Murbarger gave an update on survey project for 505 Route 45 property, which is owned by Bill and Jean Bailey. The village has an unresolved boundary dispute with 505 Route 45 South property and the Village cemetery property, which is located just north of residence. The Village board is seeking to have the cemetery property surveyed to determine accurate boundary lines, to determine if litigation is warranted for encroachment on village property. The survey is scheduled to be performed by a surveyor from Mattoon. A motion made by Trustee Byers and seconded by Trustee Fender to authorize Attorney Barry Bright to send a letter to Bill and Jean Bailey informing them to cease any such building activities immediately until boundary dispute is resolved.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger updated on the enterprise zone application and stated the Clay County board agreed the application should be presented as unified proposal for all of Clay County. The villages of Louisville, Clay City and Xenia joined together to share professional service costs to Keith Moran of Moran Economic Development for assistance in preparing the enterprise zone application. Village board studied the proposed enterprise zone map and made revisions. President Murbarger stated a special meeting will probably be set to approve enterprise zone application. 

President Murbarger presented roof bids for the K-1 building. A motion made by Trustee Rinehart and seconded by Trustee Stortzum to accept Headlee’s Shingle Slingers bid to replace the roof at the old K-1 Building for $71,260 for the area above the classrooms with a 25 year warranty, pending to negotiate the rest of the roof for $29,000. All bids subject to prevailing wage.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger presented roof bids for the Community Center building. A motion made by Trustee Fender and seconded Trustee Stortzum to accept Headlee’s Shingle Slingers bid for $16,239.00 and Air Construction bid for $6,800.00 for labor, material, and debris removal for the Community Center roof repairs. 

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village board reviewed bids for old jail guttering repair. Superintendent Elwood was directed to contact bidders for clarification on their bids.

President Murbarger revisited the motion made to sever the Intergovernmental Agreement with the North Clay Park at the September 2015 meeting. President Murbarger clarified the ending of the agreement was due to the park board no longer needing assistance from the village, however the village supports the park boards efforts.

Attorney Barry Bright presented ordinance approving one year lease agreement for the old K-1 building with CEFS, annual rental amount $24,600 with CEFS paying all utilities. A motion made by Trustee Rinehart and seconded by Trustee Frye to approve lease agreement.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright discussed the CCARS animal control contract which expired September 30, 2015. A motion made by Trustee Frye and seconded by Trustee Byers to continue monthly payment of $175 to CCARS for animal control until agreement is made.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright discussed the upcoming tax levy, auditor recommended an increase more than five percent due to IMRF, unemployment, workmen’s comp and insurance. Attorney Bright will consult with auditor and present tax levy proposal at November meeting.

During open time village board discussed community courtyard maintenance. And announced Rick Tolliver was voted Citizen of the Year.

A motion made by Trustee Fender and seconded by Trustee Miller to approve monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to adjourn made by Trustee Rinehart and seconded by Trustee Fender at 8:27 PM.

Roll Call

6 Ayes – 0 Nays – Motion Carried 

 

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