October 11, 2012 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

October 11, 2012 Regular Meeting

Open Session

6:00 PM

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Poehler, Trustee Fender, Trustee Byers and Trustee Miller. Trustee Rinehart was absent. Also in attendance were Attorney Barry Bright, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Superintendent Rusty Harper, Engineer Mike Bridges and Sheriff Jim Sulsberger. Beth Fancher of Clay County Republican and Pat Garrett of WNOI, Dennis Grahn of Grahn CPA and Billy Peterman of Clay County Animal Rescue & Shelter.

President Murbarger called the meeting to order at 6:00 PM

Roll Call taken and the following Village authorities announced present at the beginning of the October 11, 2012 regular monthly meeting: President Dale Murbarger, Trustee Troy Fender, Trustee Jean Ann Poehler, Trustee Danny Miller and Trustee Gene Leonard and Trustee Nancy Byers. Trustee Gina Rinehart was absent.

A motion made to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion was then made to approve the September 13, 2012 Regular Meeting Open Minutes and September 24, 2012 Special Open Meeting Minutes by Trustee Miller and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger from the Sheriff’s Department presented the police report.

President Dale Murbarger introduced Billy Peterman, representative of the new Animal Control organization, Clay County Animal Rescue Shelter (CARS). Billy Peterman notified the board about the services and duties the shelter will offer for Clay County. In addition, Mr. Peterman informed the village that Clay County Health Department is not responsible for invoicing. The Village Board discussed basic funding sources and asked for CARS to present a contract, and the board would consider approving it at next months meeting.

Dennis A. Grahn CPA, P.C. presented the Annual Financial Report for Fiscal Year 2012. Dennis Grahn informed the board he will follow up with a recommendation letter to the Finance Committee.

The board authorized Treasurer Bailey and Clerk Stanfield to each make a $50 basket for the Chamber of Commerce, Themed Basket Raffle for the Louisville Fall Harvest Festival. A motion made by Trustee Poehler and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve a $500.00 donation to the North Clay Adopt-A-Family Program made by Trustee Leonard, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The Village Board approved advertisements with WNOI and Clay County Republican for the 2012 Fall Harvest Festival. A motion made by Trustee Fender and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

The board discussed water leak policies, and Trustee Fender made a recommendation for the Gas, Water and Sewer Committee to discuss possible revisions to the current water leak policy and present at next months meeting. Motion made by Trustee Fender and seconded by Trustee and Poehler.

Roll Call

4 Ayes – 1 Nay – Motion Carried

1 Nay – Trustee Byers

1 Absent – Trustee Rinehart

President Murbarger asked the board to consider making repairs to the damaged bricks located on the square. A motion was made by Trustee Miller and seconded by Trustee Fender to hire contractor Rod Hoyt of Air Construction.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

 

President Murbarger asked the board to consider approving an agreement being prepared by Westmore Equities LLC to allow construction to begin on Rt. 45 property prior to closing. A motion was made by Trustee Byers and seconded by Trustee Leonard to authorize President Murbarger and Trustee Fender as Chairman of Finance Committee to approve an agreement with Westmore LLC.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trick or Treat hours were set for October 31, 2012 from 6-8 pm for youth age 12 and under.

President Murbarger informed the board of a special Joint Review Board Meeting regarding TIF on Friday, October 12, 2012 at 11:00 at City Hall.

Village Attorney Barry Bright presented ordinances for annexation of properties.

A motion made by Trustee Miller and seconded by Trustee Fender to annex 0.66 acres owned by Archie E. Kincaid and Pamela S. Kincaid located at 611 East Chestnut ST., Louisville, IL (PIN#06-23-200-010).

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A motion made by Trustee Fender and seconded by Trustee Byers to annex 15 acres owned by Wabash Telephone Cooperative located on S. Rte. 45, Louisville, IL (PIN#06-27-200-030).

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

 

A motion made by Trustee Poehler and seconded by Trustee Leonard to annex 1.60 acres owned by Thomas H Carpenter, Lou Ann Carpenter, and T. Anthony Carpenter, located at 14250 Hwy 45, Louisville, IL (PIN#06-26-110-006).

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

A motion made by Trustee Byers and seconded by Trustee Miller to annex 0.96 acres owned by Steven L Bible and Donna F. Bible located at 14276 HWY 45, Louisville, IL (PIN#06-26-110-004)

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

Attorney Bright stated that a preliminary decision must be made twenty days prior to the adoption of the Tax Levy Ordinance. Motion to approve a 4.9% increase in tax levy made by Trustee Miller and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

Attorney Barry Bright presented a resolution authorizing destruction of verbatim recordings of closed meeting sessions. A motion to approve resolution was made by Trustee Miller and seconded by Trustee to approve Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

Motion to approve the regular monthly bills made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried- 1 Absent Trustee Rinehart

A Motion to go into Executive Session made at 7:45 PM by Trustee Poehler and seconded by Trustee Byers for review of previous Executive Session Minutes, Personnel, Lease, Sale and/or Purchase of Real Estate, and Pending or Possible Litigation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

At 8:27 PM, Motion made by Trustee Miller and seconded by Trustee Leonard, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

Motion made by Trustee Fender to approve the September 13, 2012 Executive Session Minutes and seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

At 8:26 PM, Motion to adjourn, made by Trustee Byers, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent Trustee Rinehart

_______________________

Dale Murbarger

Village President

_______________________

Angela Stanfield

Village Clerk

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Date

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