October 12, 2017 – Meeting Minutes

Village of Louisville
Regular Meeting Minutes
6:00 PM
October 12, 2017

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Kim Adair, Trustee Rusty Harper, Trustee Nancy Byers, Trustee Gina Rinehart, Trustee Steve Stortzum, Trustee Craig Clifton and Trustee Angie Frye. Also in attendance were Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Deputy Cory Heurman of Sheriff’s Department, Beth Fancher of Clay County Republican, Pat Garrett of WNOI and John Rourk. Engineer Mike Bridges was absent.

President Kim Adair called the meeting to order at 6:00 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the October 12, 2017 Regular Meeting; President Kim Adair, Trustee Rusty Harper, Trustee Gina Rinehart, Trustee Nancy Byers, Trustee Steve Stortzum, Trustee Craig Clifton and Trustee Angie Frye.

Pledge of Allegiance followed.

President Kim Adair congratulated the North Clay Jr. High School Baseball Team on their accomplishments; winning regionals, sectionals and making it to the state quarterfinals.

There were no Citizens Request to Address the Board.

A motion made by Trustee Byers and seconded by Trustee Frye to approve the agenda for October 12, 2017 Regular Meeting.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

A motion made by Trustee Frye and seconded by Trustee Rinehart to approve the Consent Agenda; September 14, 2017 Regular Meeting Minutes.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

Deputy Cory Heuerman of Sheriff’s Department presented the Activity Report for September 2017.

A motion made by Trustee Harper and seconded by Trustee Byers to approve $500 donation to North Clay Adopt A Family Christmas.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

Superintendent Troy Elwood presented sidewalk replacement bids. Tony Luttrell of Luttrell Backhoe bid 1,136 linear foot of sidewalk replacement for $25,000. Rod Hoyt of Air Construction bid 1,000 linear foot of sidewalk replacement for $25,000. A motion made by Trustee Clifton and seconded by Trustee Stortzum to approve bid from Tony

Luttrell of Luttrell Backhoe for 1,136 linear foot of sidewalk replacement for $25,000.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

Superintendent Troy Elwood gave an update on the Community Center roof and unsatisfactory roof repair work performed by Headlee’s Shingle Slingers. Superintendent Elwood contacted Brandon Headlee of Headlee’s Shingle Slingers and discussed the unsatisfactory roof repair work performed on the Community Center. Contractor Brandon Headlee informed Superintendent Troy Elwood there was a potential manufacturer defect with the coating that was applied to the Community Center roof, and Contractor Brandon Headlee is conferring with the manufacturer regarding the defective product, and anticipate the manufacturer to resolve the issue.

President Kim Adair gave an update on the Housing Grant through South Central Illinois Regional Planning and Development Commission.

President Kim Adair discussed village rental property, K-1 building, located at 211 South Lynn Street. The current renter, CEFS Economic Opportunity Corporation Head Start 0-5 Program, proposed to install two egress windows in the K-1 building in the early head start class rooms. CEFS Economic Opportunity Corporation will pay 100 % of the cost to replace the windows and pay for the contractor to install the egress windows, and also provide a ladder or slide for the egress windows for escape. Village board approved for CEFS Economic Opportunity Corporation to install two egress windows in head start class rooms at the K-1 Building to be paid 100 % by CEFS Economic Opportunity Corporation.

Village board reviewed Ordinance Book Chapter 25 Nuisances.

President Adair reported on nuisance properties. President Adair presented a list of nuisance properties and asked the board to review and submit revisions. The Village plans to send letters for ordinance violations, regarding nuisance properties, demanding action.

President Adair updated on fall cleanup. The village organized groups and volunteers to assist residents to help with fall cleanup.

President Adair discussed the need for another picnic table in the Community Courtyard. Village board recommended to move the picnic table located at the corner of Church Street and Chestnut Street to the Community Courtyard.

During open time Trustee Byers stated Jeff Ulrich contacted her regarding concerns about the utility billing cycle dates.

Also during open time village board discussed; entrance signs, K-1 building steps, set date for picture of village board, North Clay Park, and the Economic Development meeting date.

A motion made by Trustee Frye and seconded by Trustee Clifton to approve monthly bills.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

A motion to enter into Executive Session was made by Trustee Rinehart and seconded by Trustee Frye at 7:25 PM for the purpose of reviewing last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

The Village Board of Trustees returned to open session at 9:00 PM on a motion by Trustee Stortzum and seconded by Trustee Clifton.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

A motion made by Trustee Byers and seconded by Trustee Stortzum to approve Executive Session Minutes for September 14, 2017 Regular Meeting Minutes.
Roll Call
6 Ayes – 0 Nays – 0 – Absent – Motion Carried

A motion to adjourn made by Trustee Stortzum and seconded by Trustee Byers at 9:01 PM.
Roll Call
6 Ayes – 0 Nays – 0 Absent – Motion Carried

_________________________ ______________________________
Angela Stanfield Kim Adair
Village Clerk Village President

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Date

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