October 13, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

October 13, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender. Trustee Rinehart was absent at this point in time. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of The Hometown Journal, Sheriff Jim Sulsberger, and Village Engineer Mike Bridges.

Trustee Gina Rinehart entered the meeting at 6:33 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the October 13, 2011 regular monthly meeting. President Dale Murbarger, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller with Trustee Gina Rinehart being absent at this point in time.

The first motion of the evening was to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion by Trustee Byers to approve September 8, 2011 Regular Meeting Minutes along with the September 15, 2011 Special Meeting Minutes, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Sheriff Jim Sulsberger gave the monthly police report for September 2011, with 111 total complaints, 2 written citations and $523.72 in fines.

Motion to approve $50.00 for Treasurer Bailey to make a basket for the Louisville Chamber of Commerce Themed Basket Raffle as well as $50.00 for Clerk Daws to do the same, made by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve a $500.00 donation to the North Clay Adopt-A-Family Program made by Trustee Leonard, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Motion to approve three bundling advertisements with the Clay County Republican for a total cost of $60 made by Trustee Poehler and seconded by Trustee Miller.

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A request from WNOI for ten 30-second radio commercials for the Louisville Fall Festival with a total cost of $75 was then reviewed by the Board. Motion to approve the request made by Trustee Fender, seconded by Trustee Miller.

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Gina Rinehart entered the meeting at 6:33 p.m.

President Dale Murbarger asked Village Engineer Mike Bridges to come up with some plans for the B-Fit corner sidewalk replacement.

Superintendent Rusty Harper informed the Board that all drains have been installed along Broadway Street. Harper also stated that Darin Clarke of Utility Service Company has cleaned the 100K elevated water tower located at the park and has prepared a slide show presentation for the Board’s review. The Board asked for Harper to contact Mr. Clarke to find out when he would be available to make the presentation and we will then set a special meeting for this purpose.

President Murbarger stated that the Village received a letter from Ameren CIPS indicating that they will be performing vegetation management in our area in the near future.

Motion made by Trustee Poehler and seconded by trustee Miller to set Trick-Or-Treat night in the Village on Monday, October 31, 2011 from 6:00 p.m. to 8:00 p.m. for ages twelve and under.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger stated that the Louisville Fall Festival parade is scheduled for Saturday, October 29, 2011 at 2:00 p.m. and asked if anyone had interest in the Village participating in the parade. Murbarger said that he would be more than happy to allow the Village to use his car for this purpose. Motion to purchase candy to be given out during the parade made by Trustee Miller, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The Village’s contract extension with EJ Water was the next topic up for discussion. President Murbarger appointed Trustee Leonard, Trustee Miller and himself to a committee to contact Northeast Marion Water to explore the possibility of another option. The Committee will report at the November regular monthly meeting.

Motion by Trustee Miller for the Village to pay the Clay County Health Department for flu shots for all employees, board members and their spouses if they so choose. Motion seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger then passed around some photographs of a mobile home located at 530 Broadway Street for the Board to review. Murbarger stated that the mobile home is in very bad shape as the photographs show. The lot is owned by John Zink, but the mobile home is owned by Misty Bible. Everyone agreed that something needs to be done about the mobile home. Attorney Barry Bright will look into this and see if it can be declared as a nuisance.

Treasurer Stephanie Bailey informed the Board that the installation of the city entrance signs has recently began and should be completed before the Fall Festival.

Attorney Bright presented an Ordinance to Approve Lease of the Old Grade School Building to CEFS Pending Discussion with CEFS as well as an Ordinance to Approve Lease of the Old Grade School Building to the Clay County Health Department Pending Discussion with Clay County Health Department to the Board. Motion by Trustee Miller to approve both Ordinances with the Mayor to have the authority to negotiate the price and to complete the transaction without any further approval from the Board. Motion seconded by Trustee Rinehart.

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion on this evening’s agenda was the tax levy. Attorney Bright stated that a preliminary decision must be made twenty days prior to the adoption of the Tax Levy Ordinance. Motion to approve a 4.9% increase in tax levy made by Trustee Byers, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then presented a Resolution to Approve Grant Writer Contract with Kathy Pampe, an Independent Contractor. The Contract is from September 1, 2011 through May 31, 2011 and not automatically renewed. Motion to approve the Resolution made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes, Personnel, Purchase and/or Lease of Real Estate, and Pending or Possible Litigation, made at 8:22 p.m. by Trustee Miller, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Byers, seconded by Trustee Miller, at 9:06 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Rinehart to approve the September 8 and September 15, 2011 Executive Session Minutes, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the regular monthly bills made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion by Trustee Fender to raise all Village employees hourly rate by twenty-five cents per hour retro-effective to January 1, 2011. Motion seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Trustee Rinehart asked if the water tower roof was repaired as it should be as the check for final payment was included in with this month’s bills. Treasurer Bailey reported that Engineer Bridges okayed her to cut a final check as it had been taken care of.

At 9:08 p.m., a Motion to Adjourn made by Trustee Fender, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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