October 14, 2010 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

October 14, 2010 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Byers, Trustee Leonard, Trustee Miller, Trustee Fender and Trustee Rinehart in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of The Hometown Journal, Sheriff Jim Sulsberger, Dennis Grahn, Bob Porter and Alex Fulk.

Tim Jones entered the meeting at 6:23 p.m.

President Murbarger called the meeting to order at 6:11 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the October 14, 2010 monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

Trustee Gina Rinehart was outside of the Board room administering vaccinations to Village Employees, for a portion of this evenings’ meeting.

 

The first motion of the evening was to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart ~ administering vaccinations outside of Board Room

Motion by Trustee Miller to approve September 9, 2010 Regular Meeting Minutes along with the September 22, 2010 Emergency Meeting Minutes, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart ~ administering vaccinations outside of Board Room

Sheriff Jim Sulsberger gave the monthly police report, with 96 total complaints, 6 citations and $98.70 in fines.

Mr. Bob Porter presented to the Board, a Britta water pitcher to show an example of how our water looks in suspension. Bob poured water from a jar that had been setting for nine days, into the top of the Britta pitcher to allow everyone to see the filtration in process. There were rust and dirt particles that remained in the top of the Britta pitcher that was not allowed to go through the filter. Bob stated he knows that the Village is currently working very hard to try to correct this problem and wanted us to know that the only reason he came tonight was because he did not know if everyone had actually seen the suspension in the water. President Murbarger thanked Mr. Porter for coming in and for the demonstration as well.

Mr. Alex Fulk was next in line to address the Board this evening. Alex stated that he does not live within City Limits, but received a Village tax on his cell phone bill last month and wanted to know why. President Dale Murbarger stated there was an Ordinance passed allowing the Village to collect a telecommunications tax on these types of bills, but did not know why he was taxed, as this tax was only to apply to people who reside within City Limits. Previously, the Village wrote a letter to Cellular One, on behalf of Mr. Fulk, stating that he did not live in City Limits and asked that the tax be removed. Mr. Fulk said that they would not accept this and the tax still remains on his bill. Mr. Fulk indicated that he felt that it was the Village’s responsibility to get the tax removed from his bill, not his. Trustee Rinehart asked Alex to find out exactly who told him this to please let us know. Alex said he would not cooperate in any way unless he had a commitment from the Board that we would take care of this. President Murbarger said that we would look into this, but did not commit the Board to anything.

Tim Jones entered the meeting at 6:23 p.m.

Trustee Gina Rinehart returned to the Board Room.

Dennis Grahn presented the Village’s Fiscal Year 2010 Audit Report to the Board and hit a few highlights in the report. Dennis stated that the Village had eight funds with a deficit and they were all within legal compliance. Dennis also indicated that the total percentage on water billed to water paid for ended up at around seventy percent and stated that this should continue to be a priority to correct this year as well. Dennis said he will follow up with a recommendation letter to the Finance Committee. Motion to accept the Audit Report for Fiscal Year 2010 from Dennis Grahn, CPA, by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Tim Jones addressed the Board concerning the ongoing dog problem we have within the Village. Tim stated that he and his neighbors have attempted many times to contact the dog catcher about some dogs that have been running loose in packs and have been unable to reach her. President Murbarger asked how many times he had tried to contact someone. Tim did not answer, but went on to explain that he had contacted the Sheriff’s Department when he was cornered by a lab. Tim indicated that this was one of the dog’s that have been running in the pack. The pack includes breeds such as Labrador retrievers, pit bulls, and Rottweiler’s. President Murbarger again asked how many times he had tried to contact the dog catcher. Tim finally admitted he only tried once but he just wanted the Board to be aware that there is a pack of loose dogs running and that this could be a potentially dangerous situation. President Murbarger thanked him for his time, but there was nothing that the Board could do at this point as Animal Control is the first point of contact with this situation.

Motion to approve $50.00 for Treasurer Bailey to make a basket for the Louisville Chamber of Commerce Themed Basket Raffle as well as $50.00 for Clerk Daws to do the same, made by Trustee Poehler. Motion seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve a $500.00 donation to the North Clay Adopt-A-Family Program made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion was the damage done to Marilyn Brant’s building located at 125 E. Broadway Street, now known as Clay County Counseling Services. There was damage to the Northeast Corner of the building during the sidewalk replacement project done by Tony Luttrell. Tony will be in town tomorrow to take a look at the damage and correct it as soon as possible. During this discussion, some of the Trustees stated that they didn’t like the looks of the concrete handicap accessible ramps. Therefore, there was a Motion made by Trustee Rinehart to place the renovation of the ramp in front of Clay County Counseling Services on hold. Motion seconded by Trustee Poehler.

Roll Call

3 Ayes – 3 Nays – Motion Failed

3 Nays – Trustee Leonard, Trustee Miller, Trustee Fender

President Murbarger voted to break tie and voted Nay

Superintendent Rusty Harper informed the Board that the gas leak located on the 3” natural gas main located underneath the Wabash River Bridge on Sailor Springs Road has been repaired and the project is now complete. Harper stated the project went extremely well.

Superintendent Harper then updated the Board on what he found out concerning the longevity of the 100 K Surface Tank Roof Repair Bid from Cady, Inc. Cady is only willing to give us a one-year warranty for the repair work estimated to cost over $60,000. Superintendent Harper stated that all holes have been repaired for a temporary fix and that he and Trustee Miller thought that the roof could possibly be coated with something else. Rusty will talk to Village Engineer Mike Bridges to seek other options and Trustee Danny Miller will follow-up with someone about a fiberglass roof and they will report their findings at the next regularly scheduled Board Meeting.

Trustee Troy Fender, Trustee Jean Ann Poehler and Trustee Gina Rinehart will be up for re-election next year. They are to report to Clerk Jodi Daws prior to the caucus to let her know if they will be running again.

President Murbarger then indicated that there have been numerous complaints about the dust that is coming from FS located on the corner of Route 45 and Broadway Street. The parking lot surrounding FS needs to be oiled and chipped to help cut down the dust. President Murbarger will send a letter to Jim Meinhart, FS Manager, and report to the Board at next months’ meeting.

Motion to donate $1,000 to the Route 50 Coalition made by Trustee Miller, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Stephanie Bailey indicated that Mike Warren has not gotten back to her yet regarding the final design changes for the City Entrance Signs. She will report what she has at next months’ meeting. Bailey then reminded everyone of the Volley for the Cure scheduled for October 25, 2010. Mayor Murbarger is challenging Mayor Bissey that Louisville can raise more money than Clay City.

Attorney Bright presented an Ordinance Prohibiting the Keeping of Certain Animals within the Village of Louisville. The Ordinance prohibits any person to keep any live four-limbed animal with the exception of dogs, cats, birds, amphibians, reptiles, mammals small in size unless wild, any animal maintained by a humane society, animal shelter, veterinary facility or educational institution or maintained by benefit of an appropriate state or federal license. The Mayor, in his discretion, may grant written permission that such animals may be present in the Village for a special and limited purpose and time, such as pony rides and petting zoos. The Board would like a chance to review the Ordinance thoroughly before making a decision. Clerk Daws will provide a copy in next month’s Board packet to all Trustee’s.

 

Attorney Bright then presented an Ordinance approving an Emergency Water Interconnection Agreement between the Village of Louisville and Clay County Water, Inc. to the Board. The agreement is for ten years and allows, but does not require the Village to connect to Clay County Water, Inc. in an emergency situation and vice versa. Motion to approve the Ordinance made by Trustee Miller and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Revision Ordinance to classify dangerous buildings as a common nuisance was then presented to the Board by Attorney Barry Bright. Motion to approve the Ordinance made by Trustee Poehler, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic up for discussion on this evening’s agenda was the tax levy. Attorney Bright stated that a preliminary decision must be made twenty days prior to the adoption of the Tax Levy Ordinance. Motion to approve a 4.95% increase in tax levy made by Trustee Fender and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger reported that the Village received a letter from the Illinois Department of Transportation indicating that in mid-October, the Village will be receiving their first installment of the five hundred million local government component of the Illinois Jobs Now! Capital bill program. The money that is received from this must be allotted for MFT use only and must be in accordance with MFT standards, policies and procedures.

President Murbarger said that Julie Hearring of Blank’s Insurance Agency will have our risk management rates ready to report on October 21, 2010. Murbarger scheduled a tentative recessed meeting for Wednesday, October 27, 2010 at 6:30 p.m.

Water loss issue was discussed once again. President Murbarger stated that he would like for Superintendent Harper, Treasurer Bailey and Clerk Daws to begin the inventory of water meters. The report should list the meter ID, meter location, date turned off and/or last billed, current read, prior read and difference in gallons, if any.

President Murbarger stated that he would call Jeff Workman to report the problems with the current animal control officer due to the numerous complaints that have been made about her.

Motion to approve the regular monthly bills with the exception of the $1,000 check to Luttrell Backhoe until repair on Marilyn Brant’s building is complete, made by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger then asked if the Board would rather increase Trustee salaries (only those up for re-election) or be able to have more meetings as deemed necessary. Everyone agreed that they would rather have the opportunity to meet as often as they deem necessary rather than have a salary increase.

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes, Personnel and Purchase of Real Estate, made at 8:57 p.m. by Trustee Poehler, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender, seconded by Trustee Miller, at 9:40 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve the September 9, 2010 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 9:42 p.m., a Motion to Recess meeting until 6:30 p.m., Wednesday, October27, 2010, made by Trustee Miller, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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