October 8, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

October 8, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Leonard, Trustee Miller, Trustee Poehler, and Trustee Fender in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Beth Fancher of Clay County Republican and Becky Bunting of Hometown Journal. Trustee Trustee Byers entered the meeting at 6:04 p.m. and Pat Garrett of WNOI entered at 6:05 p.m.

President Murbarger called the meeting to order at 6:02 p.m.

Roll Call taken and the following village authorities announced present at the beginning of the October 8, 2009 monthly meeting. President Dale Murbarger, Trustee Gene Leonard, Trustee Troy Fender, Trustee Jean Ann Poehler, and Trustee Danny Miller. Trustee Rinehart is absent for this evening’s meeting.

The first motion of the evening was to approve September’s regular minutes. Motion made by Trustee Miller and seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Byers then made a motion to approve the agenda for this evening, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Tammy Byers spoke to the board on behalf of the Clay County Health Department. She passed around educational flyers concerning the H1N1 and offered to answer any questions that anyone may have.

Sheriff Sulsberger presented the monthly police report for September 2009 for review, with 111 total complaints, 4 citations and $328.84 in fines.

President Murbarger then began a discussion concerning the water loss issue along with Dennis Grahn’s recommendation to the Board. After much discussion, a Motion was made by Trustee Byers to approve Attorney Bright’s ordinance for the water/sewer rate increase of 20%. This motion was seconded by Trustee Miller.

Roll Call 5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Review of a letter requesting a donation from Fur A Good Paws was then reviewed. Clerk Daws explained to the Board what FAGP was and what the donation request is for. No motion made. President Murbarger said to pass.

A letter from the Clay County Farm Bureau was reviewed by the Board. They asked if we wanted to advertise in the plat book. Trustee Poehler stated that she did not deem it necessary to advertise in this. The other Trustees agreed, President Murbarger said to pass on this as well.

Motion made by Trustee Fender, seconded by Trustee Byers to approve a donation of $100.00 to the North Clay Band Boosters.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

 

The North Clay Academic Foundation also asked the Board for a donation. Motion made by Trustee Miller, seconded by Trustee Leonard for the purchase of a Casey’s gift card in the amount of $50.00 to be given to the Academic Foundation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Trustee Fender made a motion to approve ten 30-second ads at a cost of $75.00 for a WNOI radio fall festival package. This motion seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

President Murbarger then explained to the Board the IMGA Ordinance request that the Village received. This was to approve the admission of Plattsburg, MO and Fulton, MO into the IMGA. Motion to approve the ordinance made by Trustee Byers, seconded by Trustee Poehler.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

Village Engineer Mike Bridges presented the bids for the removal and replacement of 1,534 square feet of sidewalk on Broadway Street. Only two bids were submitted; Luttrell Backhoe for $33,000.40 with added alternative of $1,000.00 and Fulfer Backhoe for $26,600.00 with added alternative of $800.00. Motion made by Trustee Byers to award the project including the $800.00 alternative to the lowest bidder, Fulfer Backhoe. Motion seconded by Trustee Fender.

Roll Call

3 Ayes – 1 Nay, Trustee Miller – 1 Pass, Trustee Poehler

1 Absent – Trustee Rinehart

Due to 3-1 vote, Mayor Murbarger voted aye to break

Motion Carried

A proposal from Effingham Asphalt for $15,000.00 for asphalt binder and surface on Chestnut Street was presented to the Board by Mike Bridges. After much discussion, a decision still could not be made. Motion to authorize the Village Board’s Street and Alley Committee to approve the project, with the advice and consent of the Mayor, was made by Trustee Fender and seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays

1 Absent – Trustee Rinehart

Mike Bridges then began discussion once again concerning the repair needed on Broadway Street by FS. After a lengthy discussion between the Trustees, Trustee Fender made a motion to approve what Mike has the contractor to do all of the work and use the MFT funds to be done between now and cold weather.

Motion Failed due to lack of second.

Matter was tabled until next spring.

The next topic was the Community Courtyard signposts and brickwork. Treasurer Bailey presented a proposal to the Board for $1,108.76 for signposts. The Board felt this was too high and suggested that we continue to search our options.

The next topic was the brickwork at the Community Center. President Murbarger then explained to the Board that he had spoken to Tim Mills regarding and Tim told him he would be glad to do the work, but had not yet gotten back with him on detail. President Murbarger stated he would report an update during the next regular meeting.

Attorney Bright then brought the Board up-to-speed concerning the nuisance letters. He explained that there are approximately five to six properties he is working on at this point and will have ready for the Board at the next meeting.

The next topic of discussion was the animal control issue. President Murbarger attended a meeting in Flora, which enlightened him on many things. First, wild animals are the Village’s concern, not animal controls. There is a possibility of offering a contract to an individual in Fayette County (or someone else) to handle all animals, rather than to pay the County $150.00 a month, which we are currently doing, to handle only dogs and cats. There will be follow up discussion on this situation.

President Murbarger then brought up the Ameren UE Electric Proposal. After review by the Board, Motion was made by Trustee Miller and seconded by Trustee Byers for the Board to approve the contract after Attorney Bright reviews.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

An update on the Village’s tractor was given by President Murbarger and Treasurer Bailey. McLean Implement is repairing the tractor and we will not accept check from insurance company until all work is complete.

Trick-or-Treat night set for Thursday, October 29, 2009 from 6:00 to 8:00 p.m. for ages 12 and under.

President Murbarger then wanted to share a letter with the Board that he received from the Clay City Banking company stating that they will be putting up a new bank in Louisville. Beth Sulsberger will be heading it up. He then went on to explain that Flora Bank & Trust would be moving into the community as well.

President Murbarger then explained to the Board that Chris Hosselton of Caps Embroidery and More requested a no parking sign be placed in the Alley behind her store. He asked if anyone had any objections and everyone was okay with it, therefore Superintendant Harper will Julie and put up the sign.

Attorney Bright then wanted to discuss tax levy options and other possible revenue streams. He presented a couple reports of possible tax rates that could be levied and estimated shared revenues from the State for the Board’s review. He also informed the Board that this must be done by December. After discussion of this topic, it was decided that the Board will think about this and a motion may be made at the next regular monthly meeting.

A Motion to go into Executive Session for the purposes of reviewing last months’ Executive Session minutes and the rental and/or lease of property, was made at 8:54 p.m. by Trustee Fender and seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

At 9:26 p.m., a Motion made by Trustee Fender and seconded by Trustee Byers, to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion made by Trustee Fender to approve Septembers’ Executive Session Minutes, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

A Motion to adjourn this meeting was made by Trustee Fender and seconded by Trustee Poehler at 9:53 p.m.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Rinehart

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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