September 10, 2009 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

September 10, 2009 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Poehler, Trustee Fender, Trustee Byers, Trustee Leonard, Trustee Miller in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Village Engineer Mike Bridges, Sheriff Jim Sulsberger, Superintendent Rusty Harper, Don Falls of DCEO, Pat Garrett of WNOI, Beth Fancher of Clay County Republican and Becky Bunting of Hometown Journal. Trustee Rinehart entered the meeting at 6:02 p.m. Trustee Byers entered the meeting at 6:04 p.m.

President Murbarger called the meeting to order at 6:00 p.m.

Roll Call taken and the following village authorities announced present at the beginning of the September 10, 2009 monthly meeting. President Dale Murbarger, Trustee Gene Leonard, Trustee Troy Fender, Trustee Jean Ann Poehler, and Trustee Danny Miller.

The first motion of the evening was to approve this evening’s agenda. Motion made by Trustee Fender and seconded by Trustee Poehler.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent

Trustee Poehler then made a motion to approve the August 13, 2009 Regular Meeting Minutes, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent

The monthly police report for August 2009 was reviewed, with 93 total complaints, 5 citations and $359.92 in fines.

The Board then began a discussion concerning the electrical issues around the square. We need to make sure the hook ups are live before fall festival. There is some confusion as to whether or not these are live; therefore, Rusty, as well as the Sheriff, will speak with Jimmy Fleener concerning this.

Animal Control was the next topic for the evening. Sheriff Sulsberger stated that the county is ultimately responsible for this and there has been some discussion of taking bids for operation of the local shelter. He will keep us informed of this situation.

Motion was made by Trustee Rinehart and seconded by Trustee Byers to approve the purchase and installation of a new telephone system from ITA with a total of $4,885.35.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 

An update on the new night drop box was given. Monday Securities is still waiting on the manufacturer to deliver to them. As soon as they receive the shipment, they will set up time and date to install.

Trustee Rinehart made a motion to approve the Village giving two baskets worth $50.00 apiece, to the Chamber of Commerce for a raffle at the fall festival. Seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next item up for discussion is the sidewalks in town that need to be replaced. Trustee Miller reported that there is approximately 1,534 feet of sidewalks that needs replaced on Broadway Street. Motion to get bid specs from Mike Bridges of Charleston Engineering made by Trustee Byers, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Mike Bridges, Village Engineer began discussion concerning the repair needed on Broadway Street by FS. He reported the only bid that the village received was over $21,000.00, which was extremely high. Mike suggested to wait and re-bid after the first of year or to only do concrete section right now with work from a local contractor. After some discussion, a motion was made by Trustee Miller, seconded by Trustee Byers to allow Mike to get bid specs ready for concrete work only.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic was the water damage to Chestnut Street located in front of the Methodist Church. Trustee Fender made a motion for the Street and Alley Committee, with the Village Engineer’s advice and the Mayor’s consent, to make the final decision on allowing the repair on Chestnut in the interim. This motion was seconded by Trustee
Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Dalena Edwards sent a request to the Board for a set back variance for a portable building. After some discussion, the Board decided for Barry to create and/or amend an ordinance that will clarify this.

Don Falls, from the Illinois Department of Commerce & Economic Opportunity spoke to the Board and presented a plaque to President Murbarger in Honor of Attaining Stage Two, Development Ready status in the Competitive Communities Initiative Program.

Trustee Rinehart wanted the entire Board to be brought up to speed concerning the extra Attorney fees the Village is incurring. After some discussion, Trustee Rinehart then made a motion to approve the bills. This Motion was seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright presented an ordinance to the Board that forbids skateboards, motorcycles, etc. inside the Community Courtyard. This ordinance would also set fines for damage as well. There is also a provision within the ordinance that would allow someone to obtain permission from the Village to deviate from the ordinance. A motion to approve the ordinance made by Trustee Byers and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next ordinance up for approval is one that forbids the blowing of any grass or debris on the street while mowing. A person will be given two hours to clean this up if the situation occurs. Motion to approve the ordinance made by Trustee Fender, seconded by Trustee Leonard.

Roll Call

5 Ayes – 1 Nay, Trustee Rinehart – Motion Carried

Attorney Bright explained the last ordinance to the Board. This ordinance would ban any burning in ditches or the collecting of leaves or debris in ditches. Allowing leaves or debris to accumulate in the ditches will be banned as well. Motion to approve this ordinance made by Trustee Leonard, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village President Murbarger stated the need to publish these new ordinances in the newspaper so people would be aware of them. A motion to allow this made by Trustee Miller, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic of discussion was the Village Clean Up / Nuisance. President Murbarger informed the Board that things are definitely improving here since Attorney Bright sent out letters.

Discussion concerning the brickwork at the Community Center was the next item on the agenda. Trustee Miller stated that he had forgotten all about this. Trustee Fender suggested checking with Tim Mills regarding the work that needs done. President Murbarger stated that he would check with Tim and report at the next board meeting.

The next item on this evening’s agenda was regarding the Village’s tractor damage and insurance claim. Superintendent Harper stated that the insurance adjuster has been here and he is still waiting on a report. Trustee Fender suggested that he look at the contract to see if there is a rental clause included in the agreement and if there is, we should utilize this. Trustee Fender also stated that it might help expedite things.

A large discussion of the water loss was held. Treasurer Bailey created a report that indicated that we only billed 84.38% of the water for the month of August. There was also discovery made that the North Clay Park District had a meter in use that had not been billed since October 2007. There was a usage of 762,900 gallons calculated from October 2007 to August 2009. This very may well account for a large portion of our water loss. It was agreed that the meter should stay on at all times. It was also mentioned that over half of our system is cast iron that was possibly put in sometime during the 1950’s. Village Engineer Mike Bridges stated that this is a very good possibility that this is where a major portion of our water loss each month is. This will have ongoing research and continued discussion.

A Motion to go into Executive Session for the purposes of reviewing last months’ Executive Session minutes, personnel issues, and the purchase and/or lease of property, was made at 8:38 p.m. by Trustee Miller and seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 10:05 p.m., a Motion made by Trustee Rinehart and seconded by Trustee Poehler, to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion made by Trustee Fender to approve Augusts’ Executive Session Minutes, seconded by Trustee Rinehart.

Roll Call – 6 Ayes – 0 Nays – Motion Carried

Trustee Rinehart discussed the H1N1 and flu viruses. She explained that there is not a vaccination for the H1N1 as of yet, but that she could still administer the regular flu shots. Motion for Trustee Rinehart to administer flu vaccinations for Village Trustees and Employees made by Trustee Byers, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Bailey asked the Board for permission to allow Evelyn Kemmerer to paint the windows for Fall Festival at the Community Center. Motion made to allow this by Trustee Rinehart, seconded by Trustee Fender.

Roll Call

2 Ayes – 4 Nays – Motion Failed

Village President Murbarger wanted to discuss the work program that was previously presented by Connie Waldrop of Illinois Department of Human Services during the July meeting. A motion was made by Trustee Fender to allow Attorney Bright to review the contract, identify concerns and to contact Mrs. Waldrop to let her know the Village is willing to try the program. Motion seconded by Trustee Miller.

Roll Call

5 Ayes – 1 Nay – Motion Carried

Trustee Rinehart stated her concern about the Community Center personnel issue with Debbie Weber. President Murbarger stated that he spoke with the man in charge and this was being taken care of.

A Motion to recess this meeting until Wednesday, September 16, 2009 at 6 p.m. was made by Trustee Byers and seconded by Trustee Rinehart at 10:15 p.m.

Roll Call

6 Ayes – 0 Nays – Motion Carried

_______________________

Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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