September 10, 2015 Minutes

Village of Louisville
Meeting Minutes
6:00 PM
September 10, 2015                               

The Village Board of Trustee’s met in Regular Session, those in attendance were, President Dale Murbarger, Trustee Troy Fender, Trustee Danny Miller, Trustee Steve Stortzum, Trustee Angie Frye, Trustee Nancy Byers and Trustee Gina Rinehart. Also in attendance were Attorney Barry Bright, Superintendent Troy Elwood, Clerk Angela Stanfield, Treasurer Stephanie Bailey, Engineer Mike Bridges, Sherriff Andy Myers of Clay County Sheriff’s Department, Beth Fancher of Clay County Republican and Pat Garrett of WNOI.

President Murbarger called the meeting to order at 6:04 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the September 10, 2015 regular meeting: President Dale Murbarger, Trustee Danny Miller, Trustee Troy Fender, Trustee Gina Rinehart, Trustee Steve Stortzum, Trustee Nancy Byers and Trustee Angie Frye.

 Pledge of Allegiance followed.

A motion made by Trustee Byers and seconded by Trustee Frye to approve the amended agenda for September 10, 2015 regular meeting, additional agenda items; approve Charleston Engineering Statement, consider North Clay Yearbook ad and mayor to discuss letters.  

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

A motion made by Trustee Frye and seconded by Trustee Miller to approve the regular monthly meeting minutes for August 13, 2015.

Roll Call

6 Ayes – 0 Nays – 0 Absent – Motion Carried

 Sheriff Andy Myers of Clay County Sheriff’s Office presented the Activity Report for August. Village board discussed golf carts on village streets with Sheriff Andy Myers.   

 Motion made by Trustee Miller and seconded by Trustee Stortzum to approve North Clay yearbook ad for $50.

Roll Call

6 Ayes – 0 Nays – Motion Carried

No motion made to consider North Clay Sports Boosters membership.

Motion made by Trustee Stortzum and seconded by Trustee Byers to approve North Clay Academic Foundation membership level of $100. Trustee Rinehart voting no.

Roll Call

5 Ayes – 1 Nays – Motion Carried

Motion made by Trustee Miller and seconded by Trustee Stortzum to approve Louisville Cub Scout Pack #295 donation of $25. Trustee Rinehart voting no.

Roll Call

5 Ayes – 1 Nays – Motion Carried

Village board revisited agenda item to consider North Clay Sports Boosters Membership. A motion made by Trustee Frye and seconded by Trustee Fender to approve North Clay Sports Boosters Membership for $50.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer presented statement for Water Line Replacement Project 2012 Construction Engineering Services for the amount of $38,599.23. Motion made by Trustee Miller and seconded by Trustee Fender to approve statement for $38,599.23.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Engineer Mike Bridges updated on Waterline Replacement Project 2012. Bridges instructed Haier Plumbing & Heating Inc., to move forward with the waterline replacement punch list and interconnect project. Bridges also informed contractor that village board voiced concerns regarding delay in completion of the project.

Engineer Mike Bridges updated on the pump station, Rural Development requested more information, still awaiting approval.

Superintendent Troy Elwood presented a signed letter dated August 31, 2015, from Nick Hegel, property owner located at 925 Vandalia Road, to allow for variance of set back policy of the Village of Louisville for construction on the property at 915 Vandalia Road which is located east of property and owned by Dennis Pride. Motion made by Trustee Frye and seconded by Trustee Fender to approve variance at 915 Vandalia Road. Trustee Byers voting no.

Roll Call

6 Ayes – 1 Nays – Motion Carried

President Murbarger discussed Christmas street decorations, appointed committee and budget of $12,000. Motion made by Trustee Miller and seconded by Trustee Fender to approve budget of $12,000 for Christmas street decorations.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger stated the village received a letter from EJ Water regarding a 2015 Water Rate Adjustment. In accordance with EJ Water purchase agreement dated April 12, 2012, both parties agreed that once the Village received softened water, the Village would assist EJ Water in paying for additional costs associated with water treatment plant improvements and new recurring costs. The agreed upon rates were operations and maintenance cost of $0.30/1,000 gallons and debt service of $0.15/1,000 gallons until the debt is retired. The adjusted wholesale rates effective in August 2015 billing from $1.94 to $2.39 per thousand gallons or $0.00239 per gallon to reflect providing softened water to the village. President recommends to not pass the rate increase to customers at this time.

President Murbarger stated Secure Processors will no longer continue service of recycling at the Village Hall location.

President Murbarger and village board discussed North Clay Park and the village assisting in legal fees, and Intergovernmental Agreement. A motion was made by Trustee Rinehart to sever the Intergovernmental Agreement with the North Clay Park, and seconded by Trustee Byers. Trustee Fender voting no.

Roll Call

5 Ayes – 1 Nays – Motion Carried

President Murbarger gave an update on the Clay County Republican building, regarding the collapsed back wall located at 126 Church Street. A motion made by Trustee Rinehart and seconded by Trustee Miller to authorize Superintendent Troy Elwood to meet with structural Engineer, recommended by Mike Bridges, to examine Clay County Republican building and the rest of buildings located on the west side of square. If structural Engineer reports the building is safe, village board authorized Superintendent Troy Elwood to begin cleanup in alley to access utilities.  

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Barry Bright gave an update on submission of application for Enterprise Zone with other Villages of Clay City and Xenia.

During open time village board discussed; Community Courtyard lamp post and pressure washing the concrete, village entrance signs, village burn pile, upgrade phone in board room, and golf carts on village streets.

A motion made by Trustee Fender and seconded by Trustee Rinehart to approve monthly bills.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Fender at 8:13 PM for the purpose of approving last month’s executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

 The Village Board of Trustees returned to open session at 8:19 PM on a motion by Trustee Stortzum and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A motion to approve Executive Session Minutes for August 13, 2015 Regular Meeting made by Trustee Fender and seconded by Trustee Stortzum. Trustee Byers abstain.

Roll Call

5 Ayes – 0 Nays – 1 Abstain – Motion Carried 

Additional open time items discussed; business loans, rental fees, TIF funds, personnel, and risk management training. 

A motion to adjourn made by Trustee Miller and seconded by Trustee Stortzum at 8:35 PM.

Roll Call

6 Ayes – 0 Nays – Motion Carried 

Comments are closed