September 11, 2014 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

September 11, 2014

 

The Village Board of Trustees met in Regular Session, those in attendance were, Trustee Byers, Trustee Fender, Trustee Miller, Trustee Leonard, Trustee Byers and Trustee Poehler. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Rusty Harper and Superintendent Troy Elwood, Engineer Mike Bridges, Treasurer Stephanie Bailey, Sheriff Andy Myers, Beth Fancher of Clay County Republican and Mary Maxwell of Advocate Press, Pat Garrett of WNOI. Gene Keller arrived at 7:05. President Dale Murbarger and Trustee Gina Rinehart were absent. Trustee Gene Leonard left at 8:28 PM.

Attorney Barry Bright announced at 6:00 PM that President Murbarger was out of town and was unable to attend tonight’s meeting.

Attorney Barry Bright called the meeting to order at 6:01 PM.

Roll Call taken and the following Village authorities announced present at the beginning of the September 11, 2014 regular meeting: Trustee JeanAnn Poehler, Trustee Danny Miller, Trustee Troy Fender, Trustee Gene Leonard and Trustee Nancy Byers.

Pledge of Allegiance followed.

Attorney Barry Bright asked Village Board to nominate a trustee as chairman for the meeting. Motion made by Trustee Miller and seconded by Trustee Byers to nominate Trustee Troy Fender as Chairman for the September 11, 2014 meeting. Trustee Fender abstained and Trustee Rinehart absent.

Roll Call

4 Ayes – 0 Nays – 1 Absent – 1 Abstain

Attorney Barry Bright announced a Public Hearing set for tonight at 7:00 PM for vacating First Street between West Street and Maxwell Street.

A motion to approve the Agenda for September 11, 2014 by Trustee Poehler and seconded by Trustee Miller with an addition to approve Treasurer Stephanie Baily for proxy in attending the Illinois Management Trust Insurance Meeting. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Byers and seconded by Trustee Miller to approve August 14, 2014 Regular Meeting Minutes. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Sheriff Andy Myers presented the Clay County Sheriff’s Office Activity Report for August 2014.

Village board did not consider advertisement with Clay County Republican Sports Salute.

A motion made by Trustee Miller and seconded by Trustee Byers to approve advertisement with North Clay High School Year Book for $80.00. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Village board did not consider advertisement with Clay County Strong for a fundraising event.

Engineer Bridges updated the board on Waterline Replacement Project, he stated contractor will finalize construction in few weeks. Contractor was to redo some cleanup work that was unsatisfactory before final inspection. Bridges also stated the construction of waterline in alley way behind the west side of the square will be completed at a later date.

Engineer Bridges presented Waterline Replacement Project Pay Estimate No. 9 from Heir Plumbing & Heating, Inc., for the amount of $82,560.99. A motion made by Trustee Leonard and seconded by Trustee Miller to approve Pay Estimate No. 9. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Miller and seconded by Trustee Poehler to approve Waterline Replacement Project Change Order No. 7 from Heir Plumbing and Heating, Inc., for the amount of $48,939.30 which includes the cost for completion of the Interconnect with Clay County. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Engineer Mike Bridges updated on the removal of residual petroleum contamination at the Louisville Service Station, 110 Route 45 North. Bridges received an estimate from Haier Plumbing and Heating, for estimated cost of $25,449.00. Bridges stated the cost could be combined with the waterline replacement project and he would submit change order to Rural Development.

A motion made by Trustee Fender and seconded by Trustee Poehler to set Trick or Treat for Friday October 31, 2014 from 6-8 PM for ages twelve and under. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Miller and seconded by Trustee Leonard to approve flu shots for village employees and trustees. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Byers and seconded by Trustee Miller to approve ordinance approving contract for deed for the sale of real estate located at 150 and 160 Chestnut Street to Arlene Gunter. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Miller and seconded by Trustee Byers to approve ordinance approving to authorize the sale of the Village property located at 547 Erwin Street by sealed bids. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Miller and seconded by Trustee Byers to approve ordinance to enter real estate purchase agreement to purchase Wabash Telephone’s property located at 430 South Lynn Street. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Poehler and seconded by Trustee Miller to approve Treasurer Stephanie Bailey as proxy for the Illinois Management Trust Insurance Meeting in Peoria on September 23-25. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

 

Open time, Gene Keller of 121 Tanner Street addressed the board regarding a water issue and was inquiring about his right of ways.

Attorney Barry Bright stated at 7:00 PM a public hearing was held to allow community comments on the proposal to vacate First Street between West Street and Maxwell Street. Attorney Barry Bright declared the public hearing was concluded with no comments.

A motion made by Trustee Miller and seconded by Trustee Leonard to approve ordinance to vacate First Street between West Street and Maxwell Street. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion made by Trustee Miller and seconded by Trustee Poehler to make Trustee Fender Mayor Pro Tem due to the absence of the Mayor for September 11, 2014 Meeting. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion to enter into Executive Session was made by Trustee Byers and seconded by Trustee Miller at 7:20 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

The Village Board of Trustees returned to open session at 7:47 PM on a motion by Trustee Byers and seconded by Trustee Poehler. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

A motion to approve Executive Session Minutes for August 14, 2014 Regular Meeting, made by Trustee Byers and seconded by Trustee Poehler. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Motion made by Trustee Byers and seconded by Trustee Poehler to authorize to extend medical insurance through October 2014 for retiring employee Rusty Harper as per discussed in closed session. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Motion made by Trustee Poehler and seconded by Trustee Miller to approve the regular monthly bills. Trustee Rinehart absent.

Roll Call

5 Ayes – 0 Nays – Motion Carried – 1 Absent

Village board discussed nuisance properties and procedures for nuisance properties.

A motion to adjourn by Trustee Fender and seconded by Trustee Miller at 8:31 PM. Trustee Rinehart and Trustee Leonard absent.

Roll Call

4 Ayes – 0 Nays – Motion Carried – 2 Absent

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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