September 12, 2013 Minutes

Village of Louisville

Meeting Minutes

6:00 PM

September 12, 2013

 

The Village Board of Trustees met in Regular Session, those in attendance were, President Murbarger, Trustee Byers, Trustee Leonard, Trustee Fender and Trustee Miller. Also in attendance were Attorney Barry Bright, Clerk/Collector Angela Stanfield, Superintendent Rusty Harper, Treasurer Stephanie Bailey, Engineer Mike Bridges, Clay County Sheriff Andy Myers, Pat Garrett WNOI, Beth Fancher Clay County Republican and Mary Maxwell Advocate Press, Dennis Grahn, Sonja Harrison and Jennifer Moore. Trustee Byers arrived at 6:25. Trustee Poehler was absent.

President Murbarger called the meeting to order at 6:01 p.m.

Roll Call taken and the following Village authorities announced present at the beginning of the September 12, 2013 regular meeting: President Dale Murbarger, Trustee Gene Leonard, Trustee Danny Miller, Trustee Troy Fender and Trustee Gina Rinehart.

Pledge of Allegiance followed.

 

A motion to approve the revised Agenda for September 12, 2013 by Trustee Miller and seconded by Trustee Fender. Amended item to the agenda was to hear from representative of Central Illinois Public Transit, Jennifer Moore.

Roll Call

4 Ayes – 0 Nays – Motion Carried

A motion to approve August 15, 2013 Regular Meeting Minutes by Trustee Fender, and seconded by Trustee Leonard.

Roll Call

4 Ayes – 0 Nays – Motion Carried

Sheriff Andy Myers presented the monthly Police Report.

Jennifer Moore from Central Illinois Public Transit presented to the board information regarding the low cost public transportation.

Sonja Harrison spoke to the board and she expressed concerns regarding a parking issue and a statement made by a village trustee at the village block party. Ms. Harrison also inquired about the fire hydrant and possible handicap parking in front of her salon, Visible Changes located at 148 South Chestnut Street.

Dennis A. Grahn CPA, P.C. presented the Annual Financial Report for Fiscal Year 2013. A motion made by Trustee Rinehart and seconded by Trustee Fender to approve Annual Financial Report. Trustee Byers abstain due to arrival after presentation.

Roll Call

4 Ayes – 0 Nays – 1 Abstain – Motion Carried

A motion to made by Trustee Rinehart and seconded by Trustee Fender to approve advertisement in the Clay County Republican for Athlete Spotlights for the cost of $267.

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Rinehart and seconded by Trustee Leonard to approve advertisement with WCRC Radio Station for National Farm Safety and Health Week for the cost of $109. Trustee Byers voting no.

Roll Call

4 Ayes – 1 Nays – Motion Carried

Superintendent Rusty Harper updated on the Sewer Smoking Test and stated few leaks were identified and successfully repaired.

Engineer Mike Bridges presented specific concerns and possible solutions relating to the Village Sewer Plant Sand Filters. Bridges will obtain professional recommendation regarding renovation of the sand filters.

Engineer Mike Bridges announced the waterline project is expected to get underway.

Superintendent Rusty Harper reported Graveside Services restored monuments in the Old Village of Louisville Cemetery. A motion made by Trustee Byers and seconded by Trustee Leonard to approve $1,000 to Graveside Services for additional monument repair work in the village cemetery.

Roll Call

5 Ayes – 0 Nays – Motion Carried

President Murbarger gave an update on the Village Block Party.

President Murbarger informed the board of a mowing incident regarding damage to the home located at 1225 Third Street. The village mower threw rocks and damaged siding to the home owed by Don Harrington. Winterrowd Excavating & Construction submitted an estimate for $1,600 for labor and material to repair damages and board approved thought the approval of the monthly bills.

Trustee Gina Rinehart thanked the board for the use of the Village Pocket Park for the family movie night sponsored by Red Brush Christian Church and Louisville Rotary Interact Program.

Trustee Danny Miller stated concerns regarding speeding vehicles on Vandalia and Tanner Streets.

Trustee Miller stated the village cut down a large tree on Green Street and feels the village should be responsible for removing the large stump. Trustee Miller made a motion to have Greenwood Stump Removal of Clay City remove stump located on Green Street for $325, motion was seconded by Trustee Leonard. Trustee Rinehart abstained.

Roll Call

4 Ayes – 0 Nays – 1 Abstain – Motion Carried

A motion to enter into Executive Session was made by Trustee Fender and seconded by Trustee Rinehart at 7:03 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

The Village Board of Trustees returned to open session at 7:27 PM on a motion by Trustee Miller and seconded by Trustee Byers

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion to approve Executive Session Minutes for August 15, 2013 made by Trustee Fender and seconded by Trustee Rinehart.

Roll Call

5 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender and seconded by Trustee Miller to approve the regular monthly bills.

Roll Call

5 Ayes – 0 Nays – Motion Carried

President Murbarger discussed a TIF Proposal to present to Maschoff’s Truck Wash Facility for the purpose of beginning decisions with Maschoff’s regarding possible TIF assistance.

Village Board discussed retainer costs of the Village Attorney Barry Bright.

A motion to enter into Executive Session was made by Trustee Fender and seconded by Trustee Miller at 7:52 PM for the purpose of approving last months executive session meeting minutes, Personnel and Lease, Sale and/or Purchase of Real Estate or Possible Litigation.

Roll Call

5 Ayes – 0 Nays – Motion Carried

The Village Board of Trustees returned to open session at 8:41 PM on a motion by Trustee Miller and seconded by Trustee Fender

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Rinehart to authorize President Murbarger $15,000 to offer the B-Fit Building for sale of price discussed in closed session, provided that any potential buyer discloses his intended use for the building, subject to final board approval.

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Fender and seconded by Trustee Rinehart approve the write off utility accounts presented in Dennis Grahn’s audit report.

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Byers to change the regular village board meeting from October 10, 2013 to October 3, 2013.

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion made by Trustee Miller and seconded by Trustee Fender to authorize Attorney Barry Bright to prepare a sample TIF Agreement for Maschoff’s review and letter explaining how Maschoff’s may apply for TIF Assistance.

Roll Call

5 Ayes – 0 Nays – Motion Carried

A motion to adjourn by Trustee Rinehart and seconded by Trustee Miller at 8:20 PM

Roll Call

5 Ayes – 0 Nays – Motion Carried

_________________________ ______________________________

Angela Stanfield Dale Murbarger

Village Clerk Village President

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Date

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