September 8, 2011 Minutes

VILLAGE OF LOUISVILLE BOARD MINUTES

September 8, 2011 REGULAR MEETING

6:00 P.M.

The Village Board of Trustees met in regular session with President Murbarger, Trustee Byers, Trustee Leonard, Trustee Miller, and Trustee Fender in attendance. Also in attendance were Clerk/Collector Jodi Daws, Treasurer Stephanie Bailey, Attorney Barry Bright, Superintendent Rusty Harper, Village Engineer Mike Bridges, Pat Garrett of WNOI, Beth Fancher of Clay County Republican, Becky Bunting of The Hometown Journal, Deputy Chad Milner and Kathy Pompei.

Trustee Rinehart entered the meeting at 6:07 p.m.

Trustee Poehler absent for this evening’s meeting.

President Murbarger called the meeting to order at 6:03 p.m.

Roll Call taken and the following Village Authorities announced present at the beginning of the September 8, 2011 Regular Monthly Meeting. President Dale Murbarger, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller with Trustee Gina Rinehart being absent at this point in time and Trustee Jean Ann Poehler being absent for this evening’s meeting.

The first motion of the evening was to approve this evenings’ agenda. Motion made by Trustee Byers and seconded by Trustee Miller.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Poehler

Motion by Trustee Leonard to approve August 11, 2011 Regular Meeting Minutes, seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Absent – Trustee Rinehart, Trustee Poehler

Deputy Chad Milner gave the monthly police report, with 98 total complaints, 8 citations and $167.00 in fines. Milner stated they recently had a juvenile with a K2 derivative incident at the North Clay Park District who was later transported to Cardinal Glennon, but is now doing okay and back in school. Milner indicated that the Sheriff is currently working with the county to try to get an Ordinance passed which would ban the K2 substance or any derivative thereof.

Trustee Rinehart entered the meeting at 6:07 p.m.

Two quotes for color copiers from Miller Office Equipment, Olney, Illinois, were then reviewed by the board. After discussion, motion to purchase Sharp MX-2610N color digital copier for $4,495.00, made by Trustee Fender, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion to make a $50.00 donation to the North Clay High School Lady Cards made by Trustee Rinehart, seconded by Trustee Leonard.

Roll Call

4 Ayes – 1 Nay, Trustee Byers – Motion Carried

1 Absent – Trustee Poehler

A letter from the Clay County Cancer Crusaders seeking donations was then reviewed by the board. No motions made by any of the Trustees.

The next topic up for discussion was the EJ Water Contract Extension. This must be in place prior to the USDA loan closing. President Murbarger stated he and Attorney Bright, both, have contacted Mr. Teichmiller many times and still cannot get a direct answer from him. It was decided for President Murbarger to attend the next EJ Water Board Meeting.

Village Engineer Mike Bridges reported that the preliminary agreements for the waterline replacement project have been signed and that there is currently a surveyor in town.

Trustee Nancy Byers inquired about the status of the water tower roof as to whether or not it had been completed. No one is exactly one hundred percent positive on this as we do not yet have an invoice. Engineer Bridges will come into town tomorrow and take a look at this with Superintendent Harper.

President Murbarger asked for everyone to take the time to go to the Old K-1 Building if they haven’t already. Employee Harry Winterrowd has been over there doing all of the repairs and doing a wonderful job. Murbarger indicated that the work is not quite completed just yet; that Winterrowd has a few finishing touches to do.

Motion for the Clay County Health Department and CEFS to lease the Old K-1 Building at a cost of $6,000.00 per year per room with $3,000.00 per year for play area made by Trustee Miller, seconded by Trustee Byers.

The next topic up for discussion was a letter that the Village received concerning the CEFS / Golden Circle Nutrition Program (GCNP) informing us that they will no longer have a congregate site in the Village of Louisville and that they will no longer be utilizing our Community Center. The site is being closed due to a lack of interest and poor participation according to the letter from Debbie Weber, GCNP Project Director, as only three persons attended the congregate site. Meals will only be delivered to clients in the rural area on Monday and Thursday. Clients will have the option of getting a frozen meal for Tuesday and Wednesday, which will be delivered with Monday’s hot meal and a frozen meal for Friday, which will be delivered with Thursday’s hot meal.

Superintendent Rusty Harper and Andy England of England’s Custom Coating went on top of the B-Fit roof and noticed that his product is failing and also noted the walls pulling away from the ceiling. Mr. England would like to go back and spray a different product, made by Sherman Williams. Mr. England warranted this product for a year and will take care of everything at his expense. Harper and Village Engineer Mike Bridges will take a look at the roof tomorrow while Mike is in town.

President Murbarger informed the Trustees that Rod Hoyt, Air Construction, is working on an estimate for repair of the door that is bad at the Old K-1 Building.

The Village received a letter from Mediacom indicating there will be some changes to the local cable television lineup. As of September 3, 2011, Mediacom will no longer carry the Tennis Channel, which is currently located on Channel 176.

Attorney Bright presented an Ordinance to Amend the Freedom of Information Act Procedures to the Board. Bright indicated that there were only minor changes to the Act. Motion to approve the Ordinance to Amend the Freedom of Information Act Procedures made by Trustee Byers, seconded by Trustee Fender.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

An Ordinance to Establish Liability of Officers and Agents of Corporations and Other Organizations for Acts of Nuisance, was then presented to the Board by Attorney Barry Bright. The Ordinance makes Officers and Agents of anything other than a natural person, personally liable if they permit the nuisance violation to continue. Motion to approve the Ordinance made by Trustee Byers, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion to approve the regular monthly bills made by Trustee Fender and seconded by Trustee Rinehart.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion to go into Executive Session for purposes of Reviewing Last Months’ Executive Session Minutes, Reviewing January through July 2011 Executive Session Minutes, Personnel, Lease and/or Purchase of Real Estate, and Pending or Possible Litigation, made at 7:05 p.m. by Trustee Miller, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion made by Trustee Fender, seconded by Trustee Byers, at 7:53 p.m. to go back into Open Session.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion made by Trustee Fender to approve the August 11, 2011 Executive Session Minutes, seconded by Trustee Miller.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Motion by Trustee Fender, seconded by Trustee Leonard, to allow January through July 2011 Closed Session Minutes to be sealed and unavailable to the public.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

Attorney Bright brought up the possibility of bringing soft water to Louisville. It would take approximately $350,000 to get it done, then $4.00 per household in addition to that. EJ Water would kick in half as well as other local Villages and/or Cities. Bright stated that Bill Teichmiller, EJ Water, told him there are possibly some up and coming grants for this purpose. After much discussion, this is something that everyone is definitely interested in exploring, but wants to get the contract extension with EJ Water completed first.

Trustee Rinehart asked if there was anything that could be done with the gravel that had to be spread on Green Street because of a water leak. Harper stated that the asphalt could be replaced but the road would, once again, have to be dug up.

At 8:15 p.m., a Motion to Adjourn, made by Trustee Fender, seconded by Trustee Byers.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Absent – Trustee Poehler

_______________________ Dale Murbarger

Village President

________________________

Jodi L. Daws

Village Clerk

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Date

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